Events Manager

BioIndustry Association; London; Hybrid; GBP 40,000 - 46,000; Full time

Job summary

An organization within life sciences seeks an experienced Events Manager to lead the planning and execution of high-quality events aimed at members and the wider community. The successful candidate will handle budgeting, marketing, and venue management while providing innovative event solutions. Applicants should have significant event management experience and excellent communication skills. This position supports a hybrid working model based in London.

Benefits

Hybrid work model

Diverse workplace

Qualifications

• Minimum three years’ experience in managing events.
• Experience of managing both live and virtual events essential.
• Must have experience using Microsoft programmes.

Responsibilities

• Plan and budget for events throughout the year.
• Manage relationships with suppliers and venues.
• Deliver effective marketing campaigns for each event.

Skills

Organisational skills

Oral and written communication

Event management

Problem-solving

Education

Degree or equivalent

Tools

Microsoft Dynamics

Event Management Software (Eventfolio)

Job description

EVENTS MANAGER

£40,000 per annum subject to knowledge and experience

SUMMARY BACKGROUND AND ROLE

We produce leading sector events – aimed at both our members and the wider life sciences community – currently ranging from Gala Dinner, thought leadership conferences, roundtables and boot-camps, vibrant networking events and broadcast webinars. All benefit from a high profile, trusted brand in the BIA and strong engaged communities.

We are looking for an experienced Events Manager to join the existing events team here at BIA. The primary task is to plan and budget, market and manage a range of professional and high-quality events throughout the year, and deliver an agreed contribution - but we’re looking also for somebody who comes with creative ideas and solutions for event delivery, with the experience and enthusiasm to help us explore and implement innovative formats.

DUTIES AND RESPONSIBILITIES

Event Manager will:

• Establish budgets for agreed events and agree with Head of Events
• Deliver these events to agreed budgets
• Work with Head of Events and Programme Manager to create sector-leading agendas and attract the best speakers
• Independently manage the selection of venues and online platforms (to spec and to budget) and relationships with all relevant suppliers (platform and app providers, caterers, contractors, equipment suppliers)
• In collaboration with Marketing team, establish branding for events and roll out across online and print collateral
• In collaboration with the Marketing team, plan and deliver marketing campaigns for agreed events, including drafting email communications and producing engaging copy to drive interest and registrations
• Report regularly to Head of Events and BIA forums on progress with events launches, delegate recruitment, logistical plans and event contribution
• Produce project plans where relevant and be ‘on the ground’ to manage these. Alternatively, to delegate sensibly and as agreed to other BIA staff
• Delegate management – to accurately manage delegate lists, joining instructions and answer queries
• Responsible for securing and managing event sponsors to meet income targets, with support from the Head of Events and wider BIA team to ensure the financial success of each event
• Fulfilment of event and annual supporter expectations
• Manage post-event evaluation, and work with team members to address feedback and improve the event experience for delegates in a sustainable and ongoing way
• Manage event content, pages and microsites on the BIA website
• Accurately and systematically manage events functionality and bookings through our Event Management Software (Eventfolio) and MS Dynamics database
• Assist and support other events team members with the running of BIA events.

KNOWLEDGE, SKILLS AND EXPERIENCE

Essential:

• Degree or equivalent with absolute minimum three years’ experience in managing events
• Excellent organisational skills, able to work under pressure and within tight timelines
• Ability to confidently liaise with contacts at all levels
• Excellent oral and written communications
• Experience in using all standard Microsoft programmes and managing online events booking functionality is essential
• Experience of working with an online content management system (website management)
• Experience of managing both live and virtual events is essential (e.g. Zoom webinars)
• A self-starter who is able to work independently and collaboratively as part of a team
• Meticulous attention to detail and methodical approach to work
• Problem solving, solutions-driven attitude
• Proactive approach in offering assistance when required

Desirable:

• Experience of using Microsoft Dynamics and online webinar platforms
• Interest in life sciences and/or politics/public affairs
• Experience of working in the membership or trade association sector
• Experience of working with Corporate Members and Sponsors.

WORKING FOR THE BIA

Building a thriving, diverse workplace is a priority across all industries. The BIA is committed to providing a fair and equitable working environment, to attract and nurture people from all backgrounds. We value the individuality and diversity that employees bring to the company throughout our activities.

We are currently working in a hybrid pattern, whereby we work 3 days in the office and 2 from home. This is under review and at the discretion of the business.

HOW TO APPLY

Interested candidates are invited to submit their resume/CV and a cover letter detailing their relevant experience, with particular reference to the job description, and outlining their approach to the role.

Please note that all offers of employment are subject to two references and proof of eligibility to work in the UK. Applications written using an AI generator will not be accepted.

Please email your application via the button below with the subject line “Events Manager Application - [Your Full Name]." Deadline for applications is Thursday 28 August, 9am.

Interviews will take place w/c 1 September.

If you are shortlisted for interview, please let us know if you require any adjustments to make sure the interview process is accessible and inclusive.