Events Manager

Active Herefordshire & Worcestershire; Greater London; Hybrid; GBP 28,000 - 38,000; Full time

Job summary

The Brownlee Foundation is seeking an Events Manager to deliver its primary school triathlon events across the UK. You will coordinate event teams, manage volunteers and ensure high standards in every phase.

Reporting to the Head of Charity, you will build stakeholder relationships with schools, partners and sponsors while overseeing data and operations to support youth sport. Designed to enable non-competitive experiences for primary school children, this role focuses on planning, safety, and

Qualifications

• Experience in planning and delivering events.
• Ability to manage volunteers and event teams.
• Strong stakeholder relationship skills with schools and partners.
• Demonstrated problem-solving under pressure during events.
• Excellent organisational and multitasking abilities.
• Full UK Driving Licence and willingness to drive a van.

Responsibilities

• Oversee end-to-end events from planning to post-event wrap-up.
• Coordinate venue liaison, equipment, deliveries and registrations.
• Manage on-site operations, safeguarding, risk assessments and safety plans.
• Develop relationships with schools, Games Organisers and partners.
• Lead event teams and volunteers, including travel and accommodation logistics.
• Maintain accurate event data, post-event feedback and reports.

Skills

Event planning

Volunteer management

Stakeholder relations

Problem solving

Organised

Driving licence

Job description

The Brownlee Foundation is looking for an Events Manager to deliver its primary school triathlon events across the UK. Reporting to the Head of Charity, this role ensures the smooth running of the Brownlee Foundation’s primary school events, making sure that the preparation, delivery and follow-up of the events maintain the high standards expected. You will build key stakeholder relationships, coordinate event teams, manage volunteers, and handle operational data. The ideal candidate has proven event experience, strong problem-solving skills, and a passion for youth sport.

The Brownlee Foundation was established by Olympic triathletes, Alistair and Jonny Brownlee, to inspire children to be active and encourage regular participation in sport. To achieve this aim, The Brownlee Foundation delivers non-competitive and inclusive mini triathlon events to primary school children enabling them to have a fun, positive experience trying out the sports of swimming, cycling, running and triathlon. In 2026, 17 events were delivered across the UK with over 17,500 children participating.

Purpose of the Role

The Events Manager is responsible for helping to manage the Brownlee Foundation's events across the UK and supporting the wider operations of the charity.

Primarily, this role ensures the smooth running of the Brownlee Foundation's primary school events, making sure that the preparation, delivery and follow-up of the events maintain the high standards expected.

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Key Responsibilities

1. Event Management

• Venue liaison to make sure correct dates and facilities are booked out
• Ensuring all equipment is maintained and stored appropriately
• Order and coordinate pre-event deliveries to both storage unit and individual venues
• Managing the registration and bookings process for schools
• On-site management on event day; help oversee the setup, record accurately any changes made, resolve issues, ensure smooth running of the events
• Making sure that all health and safety aspects meet high standards including safeguarding, risk assessments and event safety plans

2. Communication and Relationships

• Act as the primary contact for school liaison
• Build strong working relationships with School Games Organisers, Active Partnerships and other sports providers in each area
• Ensure good working relationships with our partners and sponsors
• Manage our supplier relationships ensuring correct items are ordered in time for the events

3. Event Team and Volunteer Management

• Manage event team availability and coordinate accommodation bookings and transport
• Ensure Event Team Information documents are up to date and maintained correctly
• Checking of event team expense forms ensuring accuracy

4. Reporting

• Keep accurate records of numbers throughout the entire event process (registration, booking, attendance)
• Ensure data management from events (non-swimmers and non-cyclists) is accurately recorded and processed
• Keep accurate records of any incidents or changes required at eventsManage feedback process with schools and volunteers following the events (feedback forms, case studies)
• Provide updates to leadership team throughout the year of progress, challenges and successes.

5. Wider Operations

• Help with any general administration tasks as and when required
• Manage the bowling night fundraiser with responsibilities including marketing, invoicing and raffle prizes
• Manage the bike giveaways following the events

Essential Skills and Experience:

• Experience working in events
• Passion for introducing young people to the benefits of physical activity
• Desire to learn and develop alongside a charity with big ambitions
• Passion for delivering faultless events with a children-centric focus
• Well-organised with multi-tasking skills and problem-solving abilities
• Ability to work to strict deadlines and be calm under pressure
• Full UK Driving Licence and willing to drive a van

Desirable Skills and Experience:

• Keen interest in sport and being active
• Personable and confident in social situations
• Experience working with volunteers
• Previous experience driving a van