Events Logistics Manager – BNJC

The Wohl Enterprise Hub; Hove; On-site; GBP 35,000 - 40,000; Full time

Job summary

A community engagement organization in Hove is seeking an Events Logistics Manager to oversee all aspects of event planning and delivery. This role requires strong organizational skills, experience in event operations, and the ability to manage multiple stakeholders effectively. Ideal candidates will have excellent communication skills and a proactive, solutions-focused approach to event management, ensuring a high standard of hospitality across all events.

Benefits

Free gym membership

50% off at Novellino Brighton

25% off Shoresh Nursery fees

Private healthcare

Volunteering leave

Qualifications

• 4-5 years' experience in event operations or similar role.
• Strong organizational skills for managing multiple events.
• Comfortable using digital tools for scheduling and management.

Responsibilities

• Lead the operational planning and delivery of all events.
• Coordinate with internal teams for seamless event execution.
• Manage private hire enquiries and oversee event logistics.

Skills

Event operations

Project management

Excellent communication

Problem-solving

Risk assessment

Tools

CRM systems

Booking platforms

AV equipment

Job description

Our jobs board is constantly changing with new jobs being added every day. If you would like to apply for any of the jobs we are advertising, please be in touch with your Work Avenue adviser or contact Yael [e-mail] stating which role you are interested in.

£35,000 to £40,000 (Dependent on Experience)

Applications accepted on a rolling basis

On-site accommodation is available, and we're happy to have a conversation with candidates considering relocation about what options might be possible.

Hours: 40 hours per week across a 7-day period. The post-holder needs to have a proactive and flexible approach to their work, including a willingness to work in the evenings, weekends and Bank Holidays.

About the role

Working as part of the Community Engagement team, the Events Logistics Manager is responsible for the seamless, end-to-end operational delivery of all events at BNJC, ranging from family events centred around Jewish festivals to residential retreats and private family functions. This role is not involved in programming or content creation; instead, it focuses on executing the operational plans that make events successful.

Acting as the focal point for site-wide event coordination, the post-holder will ensure that every event, whether internal, community-led, or a private hire, meets BNJC's high standards for hospitality, professionalism, and guest experience. You will translate event plans into action, acting as the lead communicator, problem-solver and quality controller for events taking place across the site. This includes oversight of the events spaces, youth lounge and yoga studio (the classrooms) as well as events that take place in the restaurant.

The post-holder will need to work closely with Community Development Officer and the Families & Communities Manager to understand their programming vision, as well as with the holiday lets team, the Head of Facilities, the Security team and involve these teams in the design and development of processes that support the smooth-running of events across the site.

We are looking for someone who is proactive, diligent, and an excellent communicator. You will have strong attention to detail, a thoughtful and collaborative approach to working with colleagues, and the ability to anticipate and assess risks effectively. You are solutions-focused, approaching challenges head-on with a mindset of "how can we make this work?" rather than placing barriers in the way. The ideal candidate will be confident managing multiple stakeholders, both internal and external, and committed to delivering high-quality, professional events with consistency and care.

While a deep understanding of Jewish culture and practices is not required, the successful candidate should approach the role with cultural sensitivity and a respectful appreciation of Jewish values and customs.

Duties and responsibilities

Venue Operations and Event Coordination

• Lead the operational planning and delivery of all events at BNJC. This includes weekly/monthly programming, larger-scale community events, workplace retreats, residentials and private hire events.
• Design and implement a consistent, end-to-end events process to be followed across all departments, ensuring operational alignment regardless of event size or complexity.
• Collaborate closely with Community Development Officer and Communities & Families Manager to understand event requirements, and with the restaurant, facilities, security, and holiday lets teams to ensure every event is delivered smoothly, efficiently, and to a consistent standard.
• Establish clear protocols and communication pathways so that all internal stakeholders are fully briefed and aware of their roles and responsibilities for each event.
• Act as the central coordinator for all event logistics, holding and managing the most up-to-date plans, timelines, staffing allocations, and operational requirements.
• Ensure that all updates and changes to event logistics are coordinated and communicated through this role to maintain accuracy, avoid confusion, and uphold quality across all event delivery.
• Create and maintain comprehensive event documentation, including job sheets, room setup diagrams, resource allocation, AV specs, and contingency plans.
• Manage simultaneous, overlapping events across different site areas, ensuring correct sequencing of cleaning schedules and turnarounds.
• Attend and contribute to weekly planning and debrief meetings with community engagement team, working as an equal partner with Community Development Officer and Communities & Families Manager.
• Maintain a central events calendar and booking schedule, ensuring visibility and clarity for all departments and stakeholders, with community programming taking priority over private hire.

Private Hire and Client-facing events

• Serve as the first point of contact for all private hire enquiries.
• Conduct show rounds of BNJC's event spaces, offering guidance on suitability, layout options, logistics considerations, and catering options.
• Work collaboratively with the restaurant team to scope and confirm catering requirements for each booking, including menu planning, dietary needs, service style, and timings.
• Draft detailed booking forms, event plans, and contracts that capture all client requirements, including space use, staffing, AV, room setup etc.
• Ensure the smooth execution of private hire events by overseeing setup, coordinating suppliers, and acting as the on-the-day client liaison to handle real-time needs or changes.
• Manage clear, timely, and professional communication with clients throughout the entire event lifecycle, from initial enquiry through to post-event feedback.
• Maintain accurate records of each booking, ensuring any changes or updates are tracked and shared with all relevant internal teams.
• Work closely with the Marketing Team to promote BNJC's event spaces and private hire offer, including contributing to listings, photography, case studies, and client testimonials.
• Consult with Communities & Families Manager when private hire requests may conflict with community programming priorities.

Event technology and AV

• Plan and support the technical aspects of events including AV set-up, microphones, projectors, livestreams, and lighting.
• Ensure equipment is tested and ready in advance, working with staff or external technicians to troubleshoot as needed.
• Create and manage technical running orders for hybrid or digitally enabled events.

Compliance, risk management and site readiness

• Complete event risk assessments and ensure all health, safety, and safeguarding protocols are in place.
• Coordinate with security teams for larger events or when special security arrangements are required.
• Ensure that emergency plans, fire exits, signage, and accessibility needs are addressed before every event.
• Work with the Head of Facilities to schedule cleaning, furniture resets, deep cleans, or site repairs in advance of events.

Staffing and supplier coordination

• Develop staffing plans for events including stewards, security, cloakroom staff, or freelance support if required.
• Source, book, and brief external suppliers, including external facilitators for holiday clubs and specialist workshops as requested by programmers.
• Schedule and supervise the delivery and collection of hired equipment or materials.
• Process external staff and supplier invoices and liaise with the finance team to ensure timely payments.

Administrative oversight

• Use BNJC's booking and ticketing systems to manage all confirmed, provisional, and recurring event bookings.
• Log key operational data such as staffing, budget, and resource use for evaluation and continuous improvement.
• Ensure all departments receive timely and accurate pre-event briefings and post-event debrief notes.
• Track event expenses and assist in generating invoices and reports as required, providing regular updates to Communities & Families Manager who maintains strategic budget oversight.

Person specification

• At least 4-5 years' experience in event operations, logistics, venue coordination, or a similar role in a fast-paced environment.
• Strong organisational and project management skills, with the ability to coordinate multiple complex events simultaneously.
• Excellent written and verbal communication skills; confident dealing with internal teams, external clients, and suppliers.
• Proactive and resourceful, with a positive "can-do" attitude that focuses on solutions, not barriers.
• Strong attention to detail and accuracy, especially in planning, risk assessment, and execution.
• Comfortable working under pressure, troubleshooting issues in real-time, and adapting plans when needed.
• Thoughtful and supportive team player, able to build trust across departments and lead through collaboration.
• A clear and rational thinker who approaches challenges directly and professionally.
• Demonstrated ability to assess and manage risk, including compliance with health, safety, and safeguarding standards.
• Confidence using digital tools such as shared calendars, CRM systems, booking platforms, spreadsheets, and AV equipment.
• Willingness to work evenings, weekends, and bank holidays when required.
• Ability to work effectively as part of a team where different members bring different expertise.
• Familiarity with Jewish lifecycle events, festivals, and cultural considerations.
• Experience in hospitality, community, or multi-use venue environments.

What We Offer

We believe in looking after our team and creating a workplace that’s supportive, rewarding and full of opportunities to grow. When you join BNJC, you’ll have access to a range of benefits that reflect our values and our vibrant community:

• Free gym membership – Stay active with full access to our gym and classes

• 50% off at Novellino Brighton – Enjoy delicious, freshly prepared kosher meals in our on-site restaurant

• 25% off Shoresh Nursery fees – For those with little ones, we offer discounted childcare at our nursery

• Private healthcare – You can be enrolled into our AXA private medical insurance scheme for added peace of mind

• Octopus EV scheme – Save money and drive electric with our salary sacrifice car scheme

• Volunteering leave – Take up to five paid days a year to give back to causes you care about

For more information and to be personally recommended for the role, please contact [e-mail]