Events & Experiences Manager

physicsx; Greater London; On-site; GBP 55,000 - 75,000; Full time

Job summary

PhysicsX is seeking an Events & Experiences Manager to build and lead our global external events program. You’ll own the events calendar, align with leadership across marketing, research, partnerships and talent, and shape high-impact experiences that support commercial and research objectives.

From executive dinners and roundtables to technical workshops and talent mixers, you’ll manage budgets, venues, vendors and on-site execution, ensuring every event reflects the PhysicsX brand and delivers

Qualifications

• Experience leading large-scale event programs.
• Strong stakeholder management and communication skills.
• Ability to manage budgets and logistics.

Responsibilities

• Own global events calendar and strategy.
• Identify and prioritize high-impact opportunities.
• Develop event plans with budgets, audiences and outcomes.
• Coordinate sponsorships, speaker programs, and onsite execution.
• Deliver executive dinners, roundtables, workshops and talent mixers.
• Collaborate with Design and Communications on event messaging and content.
• Ensure events reflect the PhysicsX brand and deliver measurable business impact.
• Conduct post-event analysis to drive future improvements.

Job description

About us

Re-architecting Engineering for the Age of Intelligence

PhysicsX is the physics AI company for industrials. The company's mission is to accelerate hardware innovation by overhauling what industrial engineering and manufacturing look like today. PhysicsX is building a new simulation software stack to deliver deep physics AI enablement across the entire engineering lifecycle. The company partners with leading organisations in aerospace & defence, automotive, semiconductors, materials, and energy & renewables, supporting them on some of their most critical and complex challenges. PhysicsX is headquartered in the United Kingdom, with offices in London, New York, and Singapore and an expanding presence in the Bay Area.

The Opportunity

We're looking for an Events & Experiences Manager to join our Marketing & Communications team, reporting directly to the Head of Marketing & Communications.

This is a high-ownership role for someone who loves bringing people together and understands that great events are strategic business tools, not just logistical exercises. You'll build and run the events engine that supports PhysicsX's commercial, research, talent, and brand objectives, owning everything from our global event strategy and calendar to the flawless execution of high-impact experiences.

You’ll be responsible for two core areas:

Owning PhysicsX's external event portfolio - identifying, prioritising, and managing our presence across industry conferences, research forums, executive summits, partner events, and talent-focused activities.

Producing PhysicsX-owned experiences end-to-end - from executive dinners and customer roundtables to technical workshops, launch events, and talent mixers.

You’ll work closely with leadership, commercial, research, partnerships, and talent teams, as well as external vendors to ensure every event has clear objectives, exceptional execution, and measurable business impact.

This role requires someone equally comfortable with thinking strategically, negotiating with organisers, sweating the details of a production schedule, and solving unexpected problems five minutes before doors open.

We operate in a fast-moving, high-standards environment where priorities evolve quickly and no two weeks look the same. You'll have significant ownership from day one, the opportunity to shape how PhysicsX shows up around the world, and the chance to work directly with senior leadership on some of our highest-profile initiatives.

What You'll Do

Own PhysicsX's Global Events Strategy

Own and maintain PhysicsX's global events calendar across industry, research, executive, partner, and talent events.

Work cross-functionally to identify and prioritize the highest-impact opportunities aligned to business objectives.

Develop event strategies and business cases, defining success metrics, budgets, target audiences, and expected outcomes.

Build scalable planning processes and systems that improve visibility, coordination, and execution across teams.

Deliver Outstanding External Event Programs

Lead PhysicsX's presence at conferences, partner events, and industry forums, from sponsorship planning and speaker coordination through onsite execution and post-event reporting.

Coordinate speaking opportunities, booth activations, customer meetings, and hospitality programs.

Act as the primary point of contact with event organizers, agencies, venues, production partners, and vendors.

Ensure every event reflects the PhysicsX brand and delivers a premium experience for customers, partners, and candidates.

Produce PhysicsX-Owned Events End-to-End

Own the planning and production of executive dinners, customer roundtables, technical forums, talent mixers, research workshops, and other owned experiences.

Manage every aspect of delivery including budgets, venues, suppliers, production, catering, guest experience, registration, logistics, and onsite execution.

Partner with Design and Communications to develop event messaging, invitations, supporting content, signage, presentations, and follow-up outreach.

Create repeatable playbooks that enable PhysicsX to scale its owned events globally.

Drive Operational Excellence

Ensure events are delivered on time, within budget, and to an exceptional standard.

Conduct post-event analysis and reporting, measuring business impact against predefined objectives and continuously improving future programs.

What Success Looks Like (First 90 Days)

Build a clear, centralised events calendar covering PhysicsX's priority industry, research, executive, partner, and talent events.

Develop event planning frameworks, templates, and processes that improve visibility and coordination across the business.

Successfully deliver several high-profile external events and at least one PhysicsX-owned event with exceptional execution.

Build trusted relationships across Marketing & Communications, Partnerships, Commercial, Research, Talent, Operations, and Leadership.