Events Coordinator (with great prospects)

Bentley Associates (UK) Limited; London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A US-owned meeting and event planning company in London is seeking a motivated Coordinator. This role involves managing delegate registrations, travel arrangements, and hotel accommodations for international clients, emphasizing excellent communication and meticulous attention to detail. Ideal candidates will have relevant experience and a degree, paired with a strong service orientation.

Qualifications

• Proven experience in a client-facing role within a meeting planning agency or hotel/hospitality industry.
• Degree level education or equivalent.
• Charismatic personality with a focus on delivering five-star service.

Responsibilities

• Manage invitation and registration process of delegates worldwide.
• Oversee travel arrangements including flights, visas, and transfers.
• Coordinate all aspects of hotel arrangements and serve as point of contact for clients.

Skills

Communication skills

Attention to detail

Client-facing experience

Computer literacy

Education

Degree level education or equivalent

Tools

Word

Excel

PowerPoint

Job description

The London team of a US owned meeting and event planning company for blue chip clients in the pharmaceutical industry is seeking an ambitious ‘Coordinator’ with excellent communication skills and strong attention to detail.

Based at their Central London offices, you will be responsible for the invitation and registration process of delegates worldwide, have oversight of their travel arrangements including flights, visas and airport transfers, generate attendee status reporting, oversee all aspects of hotel arrangements including rooming list, meeting space, F&B and audio/visual equipment. Collect and reproduce all speaker presentations and serve as point of contact to the clients, hotels, travel agencies, ground transportation and other related parties. The ability to update and maintain the database accurately is essential.

Proven experience gained in a client facing role within a meeting planning agency or the hotel / hospitality industry is desirablefor this role. Degree level of education (or equivalent) with a charismatic personality always ready to deliver a five star service with a smile! Computer literacy in Word, Excel, PowerPoint and databases are needed. European languages are not a requirement but would be useful.

Due to the high volume of enquiries that we receive, we can only respond to candidates with the most suitable experience. If you have not received a response within 5 working days please assume that your application has been unsuccessful in this instance. Thank you for your interest in Bentley Associates Limited