Events Coordinator – On Site

Makita UK; Milton Keynes; Hybrid; GBP 28,000 - 38,000; Full time

Job summary

Makita UK is seeking an Events Coordinator in Milton Keynes to plan, coordinate and deliver a range of corporate and promotional events, from conferences to product launches.

You will work closely with internal teams and external suppliers to manage venues, catering, staffing and budgets, oversee on-site logistics, and ensure every detail is executed to the highest standard for successful, high-impact outcomes.

Qualifications

• Must have proven event management experience.
• Excellent organisational and planning skills.
• Strong written and verbal communication.
• Ability to manage multiple events simultaneously.
• Full driving license and willingness to travel locally.

Responsibilities

• Plan, coordinate and execute corporate and promotional events.
• Liaise with internal teams and external suppliers.
• Manage venues, catering, staffing and budgets.
• Oversee on-site event operations and resolve issues.
• Deliver post-event evaluations and reporting.
• Promote events with sales and marketing teams.

Skills

Event management

Organisational skills

Communication

Problem-solving

Driving license

Job description

Location: Milton Keynes
Department: Marketing
Job Type: Full-time

Are you passionate about organising high-quality events and ensuring everything runs smoothly from start to finish? If so, we have the perfect opportunity for you!

About Makita UK

Makita is a global leader in power tools and outdoor equipment, known for delivering high-quality products that meet the needs of professionals and end users alike. At Makita UK, we’re looking for a dedicated Events Coordinator to join our dynamic Marketing team. You’ll be responsible for managing a wide range of events, including conferences, seminars, company product events and external exhibitions. If you’re a highly organised, proactive individual who thrives in a fast-paced environment, we want to hear from you!

Why Join Makita UK?

• A Brand You Can Trust: Join a global leader in high-performance power tools and outdoor equipment.
• Career Development: We believe in developing our people. With Makita, you’ll have access to ongoing training, career growth opportunities, and support to help you reach your full potential.
• Work-Life Balance: We offer competitive salaries and the opportunity to work with a team that values collaboration.
• Be Part of the Team: Our culture is innovation, and a commitment to excellence—everything we do is driven by our commitment to our customers and products.

Position Overview

As an Events Coordinator at Makita UK, you will be responsible for the planning, coordination, and execution of various corporate and promotional events. Your role will involve working closely with internal teams and external suppliers to ensure the success of each event.

What you will be doing:

Organisation & Management of Makita UK Events

Events you shall manage are sales meetings, sales conference, dealer product launch events from 15 to 250 delegates.

• Client Liaison and Event Planning – Liaise with internal clients to understand their event requirements and goals. Create detailed proposals for each event, including timelines, venues, suppliers, staffing, and budgets.
• Planning & Creation of Innovative Events – Develop creative and innovative event concepts to enhance event experiences and achieve strategic goals.
• Accommodation & Venue Management – Book and inspect hotel accommodations, meeting facilities, banquet and catering functions, and other spaces necessary for events.
• Proposal Review – Review venue proposals and associated costs.
• Reporting – Report to Marketing Manager regarding venue options & costs.
• Contract Administration – Check & administer venue contracts for company events.
• Customer Communications – Manage communications for customer invitations & replies/confirmations to Makita UK customers.
• Internal Communications – Communicate information to colleagues for company events, meetings and sales conferences.
• Site Visits – Visit external exhibitions to review requirements and opportunities.
• Promotion and Publicity – Collaborate with the sales and marketing teams to publicise and promote the events. Manage event promotions through various channels to ensure high attendance and engagement.
• Pre-Event Preparation and Coordination – Organise guest speakers, delegate packs, and all other pre-event materials. Ensure all event-related tasks are on track and completed within the given timeframes.
• On-Site Event Management – Oversee event logistics and coordination on the day of the event to ensure everything runs smoothly. Manage suppliers, handle client queries, and troubleshoot any last-minute issues. Supervise any onsite staff or contractors, providing full briefings as necessary.
• Safety, Compliance, and Legal Obligations – Organise necessary facilities such as parking, security, first aid, and hospitality.
• Post-Event Evaluation – Conduct post-event evaluations to assess the success of the event. Gather feedback and insights to improve future events and inform best practices.
• Event Breakdown and Venue Clearance – Oversee the dismantling and removal of the event. Ensuring that the venue is cleared efficiently, and all equipment is returned.

What We’re Looking For:

• Must have event management experience
• Organisational Skills: Ability to manage multiple tasks and projects simultaneously in a fast-paced environment, dealing with administration across each event.
• Attention to Detail: Strong eye for detail, ensuring all aspects of the event are covered, from planning to execution.
• Excellent Communication Skills: Able to liaise effectively with internal stakeholders, suppliers, contractors, and attendees.
• Problem-Solving: Ability to quickly identify and resolve issues as they arise during the planning and execution of events.
• Knowledge of Compliance: Familiarity with legal, health, and safety requirements related to events.
• Team Player: A collaborative mindset to work with various teams, including sales, marketing, and external partners. The position requires the ability to cover both administrative tasks, and manual tasks relative to logistic requirements for certain events.
• Driving License: A full driving licence to visit/inspect venues when required.

What we offer:

• Competitive salary
• Ongoing training and development opportunities to help you succeed in your role.
• A supportive and dynamic working environment with the chance to work alongside a passionate and experienced team.
• Be part of a well-established, globally recognised brand.

Makita UK is an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.