Events Coordinator

Hubexo; Newcastle upon Tyne; On-site; GBP 22,000 - 32,000; Full time

Job summary

Hubexo in Newcastle is seeking an Events Coordinator to support the UKI events programme across NBS, Glenigan and CIS. You will handle conferences, exhibitions, roundtables, customer events and webinars, coordinating plans from brief to delivery with senior support.

The role focuses on logistics, timelines, supplier management, and post-event reviews to ensure marketing and commercial objectives are met, with occasional UK travel.

Qualifications

• ,

Responsibilities

• Take agreed events from brief through planning, delivery and post-event review.
• Keep event plans, timelines and actions moving across several projects at the same time.
• Coordinate venues, suppliers, speakers, event platforms, registrations and attendee communications.
• Run the UKI webinar programme, supporting speakers with scheduling, rehearsals and delivery.
• Work with Marketing Managers on event content, collateral and promotional activity.
• Partner with sales and commercial teams to understand event objectives and support effective follow-up.
• Use HubSpot to track attendance, engagement, leads and agreed measures of event performance.
• Manage event budgets and suppliers carefully, then use results and feedback to improve future activity.
• You may occasionally travel within the UK to support event delivery.

Skills

Organisation

Communication

Stakeholder management

Attention to detail

Tools

HubSpot

Job description

Here, your events won’t exist in isolation. You’ll work across established construction brands, alongside marketing and commercial teams, and see how your work contributes to engagement, demand generation and growth.

About Hubexo:

We provide cutting-edge data, insights, and software solutions to the global construction industry. We specialise in project information, eTendering, product information, market intelligence, and specification. We help the world build better by delivering unrivalled insights and technology that shape places where people live, work and play.

Events Coordinator

Newcastle | Hybrid | Permanent | Full time

Great events do more than fill a room. They create conversations, bring customers closer to us and help turn interest into opportunity.

As our Events Coordinator, you’ll help deliver the UKI events programme across NBS, Glenigan and CIS. You’ll work on conferences, exhibitions, roundtables, customer events and webinars that connect us with the construction industry.

This is a hands-on coordination role. You’ll take an agreed brief and move it from plan to delivery, with support and regular check-ins from our Senior Events & Internal Marketing Manager.

You won’t own the events strategy. You will own the detail, momentum and coordination that help each event deliver against its marketing and commercial objectives.

This is what you’ll be doing:

• Take agreed events from brief through planning, delivery and post-event review.
• Keep event plans, timelines and actions moving across several projects at the same time.
• Coordinate venues, suppliers, speakers, event platforms, registrations and attendee communications.
• Run the UKI webinar programme, supporting speakers with scheduling, rehearsals and delivery.
• Work with Marketing Managers on event content, collateral and promotional activity.
• Partner with sales and commercial teams to understand event objectives and support effective follow-up.
• Use HubSpot to track attendance, engagement, leads and agreed measures of event performance.
• Manage event budgets and suppliers carefully, then use results and feedback to improve future activity.
• You may occasionally travel within the UK to support event delivery.

About You

You know how to keep things moving and you’re comfortable when several deadlines, people and priorities need your attention at once.

Your experience could come from events, marketing, campaigns or another role where you have coordinated complex activity. We care more about what you can demonstrate than whether your previous job title matches ours.

You’ll bring:

• Experience coordinating events, campaigns or complex projects involving several stakeholders.
• Strong organisation and the ability to manage competing priorities and deadlines.
• Confidence working with colleagues, suppliers and external partners.
• The ability to respond calmly and effectively when plans or priorities change.
• Strong attention to detail without losing sight of the overall outcome.
• Confidence using data and digital platforms to track activity and understand results.
• Experience of B2B events, webinars, SaaS, technology or demand-generation marketing would be useful, but it isn’t essential. HubSpot or other CRM and marketing automation experience would also be helpful.

Why Hubexo We’re not here to coast - we’re here to challenge, grow, and build better. For our people and for our customers. That means we’ll expect a lot from you: ownership, precision, and a drive to lead by example. In return, you’ll get the space to dream big, take smart risks, and be seen, heard, and valued.