Events Coordinator

Part time contract until the end of March 2025 (possibility of ongoing)

ASAP commencement

Located on Victoria's Mornington Peninsula, Woodleigh School is an independent, coeducational school comprising two Junior Campuses, Minimbah in Frankston South and Penbank in Moorooduc and a Senior Campus in Langwarrin South.

At the heart of a Woodleigh Education is our commitment to the holistic development of every student within our school. We provide a nurturing and challenging environment that supports students to develop the knowledge, skills and dispositions that they will need to thrive, at and beyond school. We aim to develop independent, resilient, creative and compassionate individuals who can find personal success in life, while making a positive contribution to the communities in which they live.

Woodleigh is currently seeking applications for an Events Coordinator. The position is part time (0.6FTE) and fixed term until the end of March 2025, with the possibility of ongoing for the right person. Please note there will be occasions throughout the year where, due to the events calendar, additional hours will need to be worked, so flexibility is essential in this role.

Events at Woodleigh are special. From social events to the celebration of special occasions, these vital events make our community the vibrant place that it is. Play an important role in facilitating community, connectedness, communication, creativity and contribution at our school.

The Events Coordinator reports to the Director of Marketing and is responsible for managing the following, in a consistent manner, across the three campuses of Woodleigh School:

1. The coordination and project management of all major parent-facing community events and activities. This includes end-to-end management with internal and external parties that enhance the profile of Woodleigh School and, ultimately, future enrolments.
2. Fostering positive relationships with Woodleigh's Alumni through Alumni Reunion events and maintaining the School's database.
3. Acting as the School's representative for the Parent Volunteer Chairs on each Parent and Friends Group (PFG) committee and by extension supporting and uniting their priorities with events and fundraising.

Selection Criteria:

1. Must be able to demonstrate an understanding of appropriate behaviours when engaging with children, staff and the general community.
2. Proven experience in event work and engaging with the community.
3. Excellent communication and interpersonal skills, together with the ability to work collaboratively and courteously with colleagues throughout the School, alumni, other community members and the public.
4. The demonstrated ability to strategize, implement and build community programs and activities, along with a talent for motivating volunteers.
5. Demonstrably strong writing, planning and organisational skills.
6. High professional and ethical standards for handling confidential information.
7. Ability to organise and complete multiple tasks simultaneously with close attention to detail and prioritisation to meet deadlines.

Education and Qualifications:

1. A bachelor’s degree (or extensive professional experience in a relevant area) in relevant area, for example, events, business, marketing or a related field.

Conditions of Employment:

1. A Working with Children Check is required for this position.
2. Qualification and First Aid Training confirmation is required for this position.

Applications should be addressed to HR and submitted online by 5pm Wednesday 24th July 2024. Please note applications will be reviewed upon receipt and interviewing may commence prior to this closing date. We reserve the right to fill the position prior to the closing date.