Events Coordinator

Vanilla Recruitment (UK) Ltd; Corby; Hybrid; GBP 30,000; Full time

Job description

We re delighted to present an exciting and unique new opportunity for applicants with outstanding events coordination skills and an enthusiasm for all things automotive!

Based on-site at a major client, as well as travelling internationally to represent the brand at high-profile industry events, the successful candidate will be an integral part of the team responsible for exciting new product launches. You will help to deliver a wide range of events, product launches, photoshoots, conferences and meetings. The role acts as a pivotal link between the key client and opinion formers (media, customer advocates, and industry influencers) and is an essential part of showcasing the brand.

• Up to GBP30,000
• Working hours Monday to Friday, 8:30am-5:00pm with 30 minute lunch break
• Hybrid working is available, with 1 day per week working from home
• 20 days annual leave (+ bank holiday)
• Free parking

Duties and responsibilities:

• Working closely with Account Managers from initial brief through to onsite delivery and post event review
• Supporting the planning and delivery of the live events (in person) which will be focused mainly in Europe
• Excellent client liaison and handling skills, giving progress updates and managing timescales
• Creating any relevant documentation required throughout the life of the project
• Work-flow management, liaising with internal creatives and external suppliers where needed
• Delegate management including all correspondence and extraction of relevant data for event delivery
• Sourcing, booking and managing hotels and transfers
• Ensuring any requests made by the client’s guests at the hotel are executed
• Monitoring and evaluating projects relative to client’s objectives, expectations and budget
• Demonstrating commercial awareness by working within the agreed budget, tracking costs related to the event, and negotiating pricing with suppliers where required
• Providing administrative support to the full account team, with a proactive approach to all tasks
• Championing best practice and agency values

Skills and experience required:

• Proven experience of working in trade events and exhibitions is essential. Agency experience is preferable, although other event backgrounds will be considered.
• Experience working with (and a genuine interest in) the automotive sector would be advantageous
• Hands-on delivery experience with stakeholder interaction
• Outstanding administrative, multitasking and organisational skills, with good attention to detail
• Excellent communication skills, both written and verbal
• Demonstrates a positive, self-motivated and proactive attitude, along with a desire to help with any task
• Flair for creativity and an eye for a story