Events Coordinator

Historic & Classic Vehicles Alliance Limited; Bicester; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Structured training programs

Hands-on experience across various events

Supportive team culture

Job summary

A premier motoring club seeks an organised, proactive Events Co-ordinator to support their competitions team. This full-time role involves planning and delivering events, with a focus on non-speed disciplines like Trials and Rallies. Ideal candidates have experience in administration and a passion for historic motoring. Join a supportive team culture and contribute to a significant aspect of UK motorsport.

Qualifications

• Experience in administration or event support.
• Positive, adaptable manner with varied workload management.
• Willingness to work weekends.

Responsibilities

• Coordinate the administration and delivery of non-speed events.
• Prepare event paperwork including signing-on sheets.
• Liaise with volunteer organisers and suppliers.

Skills

Organisational skills

Attention to detail

Adaptability

Communication skills

Job description

We are seeking an organised, proactive and enthusiastic Events Co-ordinator to join our Competitions Team at Hockley Heath. This full-time role supports the planning, organisation and delivery of the Club’s competition calendar, with particular responsibility for non-speed disciplines, including Trials, Rallies, Driving Tests and Tours.

The Vintage Sports-Car Club Limited

Founded in 1934, the Vintage Sports-Car Club (VSCC) is one of the most established and active motoring clubs in the world. With more than 5,000 members and a programme of over thirty events each year, the Club exists to promote, preserve and enjoy pre‑war motoring.

Our calendar spans historic racing, hill climbs, sprints, trials, rallies and driving tests, supported by a nationwide community of competitors, volunteers and enthusiasts. The VSCC holds an important place within the UK’s motoring heritage, championing engineering skill, inter‑generational knowledge, and the living use of historic machinery. Our events are known for their friendliness, authenticity and the unmistakable atmosphere that comes from pre‑war cars being used exactly as intended.

This full‑time role supports the senior team on Speed and Race meetings and attends events throughout the season, occasionally acting as Secretary of the Meeting. This role is ideal for someone who enjoys varied work, is confident communicating with members and volunteers, and wants to play an active part in preserving and delivering historic motorsport.

Responsibilities

• Coordinate the administration and delivery of non‑speed events from planning through to results
• Support the administration and delivery of Speed and Race events
• Prepare event paperwork, including signing‑on sheets, scrutineering lists and event documentation
• Process entries and maintain accurate event records
• Liaise with volunteer organisers and selected suppliers
• Attend events and provide operational support, including acting as Secretary of the Meeting for selected fixtures
• Support the management of trophies, engraving and awards
• Provide clear, friendly communication to members, competitors and marshals
• Contribute copy for newsletters, website updates and event briefings

Desired Experience & Qualifications

• Experience in administration or event support
• Strong organisational skills and attention to detail
• Positive, adaptable manner and ability to manage a varied workload
• Willingness to work weekends
• Experience in motorsport, events or volunteer‑led activities
• Understanding of basic safety or risk assessment processes
• Interest in vintage motoring or motorsport

Why Join VSCC?

• Work within one of the UK’s most active historic motorsport organisations
• Gain hands‑on experience across a wide variety of events
• Friendly, supportive team culture
• Structured training including Secretary of the Meeting development
• Opportunity to support a nationally important piece of motoring heritage

We do not share any submitted information with anyone outside of our organisation. Your details will only be used to carry forward your membership of the HCVA or to provide you with further details of our work and campaigns as requested.

Historic & Classic Vehicles Alliance Ltd, Bicester Heritage, Buckingham Road, Bicester, Oxfordshire OX27 8AL