Events Coordinator

Everway; Antrim; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading neurotechnology company in Antrim is seeking an Events Coordinator to manage event logistics, focusing on international markets. This role involves overseeing pre-event preparations, on-site coordination, and post-event tasks while collaborating with various teams. The ideal candidate has a degree in Marketing and at least one year of event coordination experience. Enjoy a competitive salary, flexible work schedules, and a collaborative culture. Apply today!

Benefits

Competitive salary

Flexible work schedules

Health and wellness benefits

Career growth opportunities

Qualifications

• Minimum of 1 year of experience in event coordination, preferably in B2B or educational events.
• Strong attention to detail and the ability to manage multiple projects.
• Experience in SaaS or EdTech industries is a plus.

Responsibilities

• Handle all pre-event preparations including vendor bookings and budget management.
• Oversee on-site event setup and manage vendor coordination.
• Conduct post-event debriefs and manage equipment return.

Skills

Organizational skills

Communication skills

Event management

Education

Bachelor’s degree in Marketing or related field

Tools

Event management software

Lead capture tools

Job description

Antrim, Northern Ireland, United Kingdom

At Everway (formerly n2y/Texthelp), our goal is to lead the world in Neurotechnology software, helping transform the way we understand and are understood.

We’re a global community of over 550 team members spanning seven countries, including the UK, USA, Norway, Denmark, Sweden, Australia, and New Zealand. By understanding and addressing the unique needs of each individual, we're creating a world where differences are recognized and valued. A world where everyone can thrive.

We can only achieve our goals and continue to grow by having high performing people in our team, people who share our goals and are passionate about our mission. We pride ourselves on our core values that are embedded within our culture. These are tobe curious, have courage, and commit fully.

Join us at Everway - together, we can unlock the full potential of every mind.

About the Role

The Events Coordinator supports Education and Workplace event logistics and coordination for customer facing teams, focusing on international markets. Working closely with Sales and Demand Generation teams, this role is responsible for managing the end-to-end logistics of owned and third-party events, both regional and national, ensuring smooth execution and alignment with commercial goals. This position is ideal for a detail-oriented individual skilled in managing event logistics, coordinating with vendors, and handling post-event follow-up.

Main Responsibilities

• Pre-Event Logistics: Handle all pre-event preparations, including team briefings, vendor bookings, budget management, collateral planning, and creating project timelines to ensure seamless event execution.
• On-Site Coordination: (When applicable) Oversee on-site event setup, vendor coordination, and stakeholder management to ensure smooth operations and a positive experience for attendees.
• Post-Event Tasks: Conduct event debriefs, manage equipment return/storage, handle PO payments, and lead team retrospectives to identify improvement areas.
• Process Coordination: Collaborate with Demand Generation and Marketing Operations to maintain a streamlined events process, ensuring consistency across events.
• Lead Management: Oversee the handover of event leads to the automation team, implementing lead capture forms and ensuring accurate lead tracking.
• Digital Event & Webinar Support: Assist with logistics for digital events and webinars, ensuring all technical and logistical needs are met.
• SWAG & Collateral Inventory: Manage the inventory of event swag and marketing collateral, ensuring appropriate stock levels and timely replenishment.
• Bachelor’s degree in Marketing, Business, Event Management, or a related field.
• Minimum of 1 years of experience in event coordination, with a focus on B2B or educational events.
• Strong organisational skills, with a keen attention to detail and the ability to manage multiple projects simultaneously.
• Excellent communication skills for vendor coordination and team collaboration.
• Experience in SaaS, EdTech, or a similar industry.
• Familiarity with event management and lead capture tools.

Please submit your application on out website by Thursday 7th August 2025.

Join our team and enjoy a competitive salary with bonus opportunities, flexible work schedules, and comprehensive health and wellness benefits. We offer flexible time off plans, career growth through development programs, and a collaborative, innovative culture where your ideas matter. Ready to make an impact? Apply today and be part of a company that invests in your success!

We are committed to providing a Drug-Free Workplace for all employees.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Interested in building your career at Everway? Get future opportunities sent straight to your email.

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