Events Co-ordinator

We Manage Jobs(WMJobs); Royal Leamington Spa; On-site; GBP 25,000 - 28,000; Full time

Job summary

Warwick District Council is seeking a full-time Events Co-ordinator to manage room hires and ensure successful events at multiple venues. The ideal candidate will have event organization experience, strong negotiation skills, and the ability to provide excellent customer service, with a focus on communication and diligence. This role involves administrative support, ensuring that all logistical details are handled efficiently, and working closely with various departments within the Council.

Qualifications

• At least 1 years’ experience of organising professional events.
• Awareness of health and safety regulations.
• Understanding of basic budgets and costings, and sound mathematical skills.
• Ability to use ICT, including word processing, email and spreadsheets.
• Experience working in the hospitality/events sectors.

Responsibilities

• Manage the internal and external room hire at the Royal Pump Rooms, Town Hall and Royal Spa Centre.
• Deliver excellent customer service through timely responses to enquiries and working closely with clients.
• Run financial reports and supply data for monthly KPI reporting.
• Conduct site visits and create quotes, issue contracts and invoices.

Skills

Event Organization

Negotiation

Customer Service

Communication

Administration

Job description

Arts, Place and Economy
Events Co-ordinator
£25,992 - £27,711 per annum (Pay Award Pending)
37 hours per week
Fixed Term Contract to 30/09/2026

Here at Warwick District Council, we pride ourselves on the fact that we offer you a great place to work.
We achieve our goals by recruiting and retaining motivated, empowered and flexible staff. We are committed to training and development, and we encourage a healthy work-life balance.

We offertherewards and benefitsthat make it a great place to work.

People like you
We offer a wide range of career opportunities at every level of the organisation. From apprenticeships to senior management, permanent to fixed term contracts or part-time working, we have something for everyone.

The Arts Section is a department within Warwick District Council that manages the Royal Spa Centre (theatre and cinema), Royal Pump Rooms and Royal Leamington Spa Town Hall. Staff working for the Arts Section are based across these sites. Work is varied and is about meeting artists, producers and the public, collaborating with them, and working out how we can best support each other in our mission to provide ‘inspiration and opportunity for all’ through the events and initiatives we organise and deliver.

We are looking for a full time Event Coordinator to manage the internal and external room hire at the Royal Pump Rooms, Town Hall and Royal Spa Centre.

You will be required to have at least 1 years’ experience of organising professional events as well as experience of negotiating the terms of contracts and producing hire quotations and financial settlements.

In your application, please include evidence of:

• An awareness of health and safety regulations
• An understanding of basic budgets and costings, and sound mathematical skills
• An understanding of the conference and events industry
• Your ability to use ICT, including word processing, email and spreadsheets
• Experience working in the hospitality/events sectors, providing excellent customer service

Please consider this role if you believe your strengths lie in organisation, communication, and administration, and you want to build up experience in the event industry.

You will be based in the Programming and Marketing team, but the role will have close ties with Customer Services, Technical and Facilities, and Collections and Engagement.

You will be responsible, diligent and take pride in your work, delivering excellent customer service through timely responses to enquiries, punctuality and by working closely with the client to deliver what they need.

You are not expected to work at or promote the events you organise, but you are the conduit between the client and the necessary delivery teams.

You will receive hire enquiries from Warwick District Council, members of the public, private companies, charities, community projects, and tenants of the buildings via email and telephone. You will manage the cloud-based diary, conduct site visits, create quotes, issue contracts and invoices, and ensure everything is in place for events to go smoothly.

You will also be expected to provide administrative support to the Programming and Marketing Manager and Supervisor by running financial reports, setting up suppliers and debtors on the council’s finance systems and supplying data to teams for monthly KPI reporting.

You will be required to work in the office 3-4 days a week.

If you have any questions or wish to have an informal discussion, please contact Cat Jeffcock by email [e-mail] or telephone on 01926 958875.

Closing date: Monday 4th August 2025
Interview dates: 18th to 20th August 2025