Events Assistant

The Oxford University Undergraduate Law Journal; Oxford; Hybrid; GBP 32,000 - 38,000; Full time

Job summary

A prestigious university in Oxford is seeking a highly motivated Events Assistant to support a variety of internal and external events. You will be responsible for event planning, budget administration, and maintaining records. The ideal candidate should have excellent organizational and communication skills, with a willingness to work flexibly. This full-time role is fixed term for 2 years, requiring on-site presence for 60% of the week.

Qualifications

• Able to manage and prioritise multiple tasks effectively.
• Excellent written and oral communication skills.
• Willing to work outside normal hours if required.

Responsibilities

• Assist in planning and delivering a wide range of events.
• Support budget preparation and financial administration.
• Maintain records using Excel.

Skills

Organisational skills

Communication skills

Budget management

Flexibility

Tools

Padlet

Drupal

Stripo

Oracle

Job description

Overview

Grade 5: £32,108 - £37,338 per annum. The Faculty of Law is seeking a highly motivated and well-organised Events Assistant to support the delivery of a wide range of internal and external events, including high-profile academic conferences, student-focused activities, and flagship programmes. They will work closely with the Events Manager and will play a key role in enhancing the Faculty’s research culture and ensuring the smooth delivery of events across the academic year.

Responsibilities

• The successful candidate will assist in the planning, coordinating and delivering a wide portfolio of events, including the annual Faculty lectures, special lectures, conferences, symposiums, dinners and research group events.
• Support budget preparation, procurement, and financial administration in line with University procedures.
• Maintain appropriate records using an Excel workbook.
• Provide event and administrative support for the Public International Law Research Group and Oxford Intellectual Property Research Centre’s Annual International Intellectual Property Law Moot.
• Use various software systems including Padlet, Drupal, Stripo and Oracle.

Qualifications and skills

• Excellent organisational skills to manage and prioritise different administrative tasks simultaneously and to meet deadlines; ability to work effectively under pressure.
• Excellent written and oral communication skills; able to communicate confidently and effectively with various stakeholders.
• Willingness and availability to work flexibly, including outside normal office hours, and to travel to events outside Oxford if required.
• A solid understanding of budget management and financial planning.
• Desirable: experience of, or an interest in, working in the field of higher education.

Contract and work arrangements

• This role is fixed term for 2 years and full time; the postholder will be based at St Cross Building, St Cross Road, Oxford.
• The Law Faculty supports hybrid working; the postholder will be required to be on site for at least 60% of their working week and be willing to work flexibly, as occasional work outside normal office hours will be required.

Applications

Applications for this vacancy are to be made online via the University website. You will be required to complete an application form and upload a supporting statement and CV as part of your online application.

Important dates

The closing date for applications is midday on Friday 3 October 2025. Interviews will be held at the Faculty of Law on Thursday 23 October 2025.