Events Assistant

Membershipbespoke; London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading membership organization based in London is seeking a Temporary Events Assistant to support event planning and coordination. The role entails working under hybrid conditions, providing administrative support, and ensuring attention to detail in all tasks. The ideal candidate has experience with events and excellent interpersonal skills. This position offers £15-£17 per hour plus holiday pay and requires a proactive approach in a fast-paced environment.

Qualifications

• Experience in supporting in-person, virtual, and hybrid events.
• Willingness to be proactive, flexible, and adapt to changing work demands.
• Demonstrable experience working with CRM systems.

Responsibilities

• Assist with administrative tasks related to event planning.
• Help maintain and update the CRM system.
• Support marketing and manage materials under supervision.

Skills

Experience in supporting events

Excellent relationship building

Attention to detail

Strong written and oral communication

Proactive approach

Tools

CRM systems

Job description

Events Assistant (Temporary Role)

Membership Organisation - Financial Services

Hybrid Working model: 2 days in Office City of London, 3 Days Home

Start: ASAP – ongoing until filled permanently

Temporary Role, Full Time

£15-£17ph + holiday pay

Job Purpose:

Our client, a Membership Organisation - Financial Services, is looking for a Temporary Events Assistant

to assist and support the Assistant Director, Head of Events, and Events Marketing Manager with all aspects of Events, alongside the other Events Advisers.

Key Focus Areas:

• Administrative support across event coordination tasks
• Efficient use of CRM and event technology platforms
• Accuracy and attention to detail
• Support with online event setup and logistics
• Onsite event support

Principal Accountabilities:

• Support Event Planning and Organisation: Assist the wider team with administrative tasks related to the planning and organisation of the organisations’ events to help ensure timelines are met.
• Technology and CRM Coordination: Help maintain and update the CRM system with relevant event and member engagement data. Set up online events using the relevant platforms and engagement tools.
• Marketing and Creative Support: Help upload and manage marketing materials such as email drafts and website content, under supervision. Liaise with external design agencies as instructed.
• Administrative Contribution to Business Planning: Help compile basic event information and contribute to the draft event calendar by gathering input from internal teams.

• Event Logistics: Support internal colleagues with event logistics and documentation including venue details, catering info, and AV requirements.
• Documentation and Accuracy: Assist in preparing reports, agendas and meeting notes with a strong emphasis on detail and accuracy.
• Supplier and External Liaison (Admin Only): Help with basic correspondence and coordination with external suppliers, including handling invoices and logistics paperwork with oversight.
• Learning and Development: Take part in training sessions and learn tools or systems to build competence within the role.
• Team Collaboration: Work closely with the Events Manager and wider team to support on assigned tasks and projects.
• Other Duties: Carry out other administrative duties as requiredto support the team and ensure efficient operations.

Skills, Knowledge & Experience:

Minimum Requirements:

Experience in supporting in-person, virtual (incl. webinars) and hybrid events

Resilience and the ability to work well under pressure, to be available outside normal working hours when required

Proactive approach including the ability to plan and work independently to achieve agreed objectives

Willingness to be proactive, flexible and adapt to changing work demands

Excellent relationship building and interpersonal skills, with a proactive approach to managing relationships with members and external stakeholders

Demonstrates good commercial awareness

High degree of attention to detail and accuracy

Strong written and oral communication skills, with the ability to communicate with people at all levels

Good team working and interpersonal skills and a commitment to working proactively with colleagues and stakeholders to get results

Prior experience working in corporate events and the ability to demonstrate ownership and responsibility from conception to delivery and after care with proven results

Demonstrable prior experience working with CRM systems

To apply for this role for Temporary Events Assistant, please send us your CV and please indicate your notice period.

Due to the volume of applications, we are only able to contact successful applicants. Therefore, if you have not heard from us within 10 working days please deem your application as unsuccessful on this occasion.

membershipbespoke is acting as recruitment business in relation to this role. membershipbespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

membershipbespoke remains the only specialist recruitment organisation in the UK, which offers a dedicated service tailored to the needs of Trade Associations, Unions, Professional and Regulatory Bodies.