Events Assistant

S&P Global; Greater London; On-site; GBP 20,000 - 28,000; Full time

Benefits offered by this job

Health & Wellness

Flexible Downtime

Continuous Learning

Invest in Your Future

Family Friendly Perks

Beyond the Basics

Job summary

S&P Global Market Intelligence is seeking an events assistant to support a busy events team with a global portfolio of golf days, dinners, summits and award ceremonies in London. You will manage administrative tasks across the event cycle and provide onsite support when required, ensuring smooth operations and attention to detail.

Working in a fast-paced environment, you will coordinate with speakers, judges, sponsors and attendees, handle information across event platforms, and help produce

Qualifications

• Meticulous attention to detail and ability to manage multiple tasks
• Experience of working on multiple tasks and to tight deadlines
• Highly organised with strong time management and prioritisation skills
• Clear and confident communication on phone, face to face and email
• Strong administrative and customer service skills

Responsibilities

• Assist in organising smaller bespoke events including dinners, golf days and webinars
• Develop understanding of event platforms and assist in running test tech and prep calls
• Assist in creating and adding all event information to event platforms
• Register judges and speakers, coordinate bios and photos, schedule calls
• Register attendees and answer event queries
• Support sponsor and client communications as required
• Proofread event documents, graphics and trophies; write award ceremony scripts
• Prepare event collateral and production briefs
• Research for new suppliers and manage supplier relationships
• Update event trackers and project management tools
• Ad-hoc event related admin requests
• Help onsite at UK events as needed

Skills

Attention to detail

Multitasking

Organised

Time management

Communication

MS Office

Customer service

Tools

MS PowerPoint

MS Word

MS Excel

Job description

About the Role:

Grade Level (for internal use): 08 Overview of role : With Intelligence is looking for an events assistant to support the events team with a large portfolio of global events, ranging from golf days and private dinners, to summits and award ceremonies. Working alongside a team of eight you will provide administrative support throughout the event cycle, as well as onsite event support when required. The role requires somebody who is able to work at a fast pace on multiple projects, very organised, a quick learner with good attention to detail and has strong communication skills.

Responsibilities:

• Assist in organising of smaller bespoke events including dinners, golf days and webinars as and when required
• Develop an understanding and competency across all event platforms used and be able to assist in running test tech and prep calls as required
• Assist in creating and adding all event information to event platforms
• Registering and liaising with judges and speakers to ensure we have their bios and photos, scheduling calls, and ensuring they have all the information they require.
• Registering and communicating with event attendees to answer any event queries
• Support with sponsor and client communications as and when required
• Assist with proofing event documents, graphics and trophies as well as writing award ceremony scripts
• Printing and creation of event collateral including preparing the event production brief
• Research for new suppliers
• Liaise and manage relationships with suppliers
• Update event trackers and project management tools as and when required
• Ad-hoc event related admin requests
• Help onsite at UK events as and when needed

Requirements :

• Meticulous attention to detail
• Experience of working on multiple tasks and to tight deadlines
• Highly organised
• Time management and prioritisation skills
• Using initiative, always forward planning
• Clear and confident communication on the phone, face to face and by email
• Strong administrative skills
• Good customer service skills
• Ability to work in a high-pressure environment
• Competent using Microsoft office (MS Word, MS Excel and MS PowerPoint) and Outlook

Desirable:

• Previous experience assisting at events either in-person or virtually
• Previous office administrative experience
• Previous experience using design tools such as Canva is advantageous

About S&P Global Market Intelligence

At S&P Global Market Intelligence, a division of S&P Global we understand the importance of accurate, deep and insightful information. Our team of experts delivers unrivaled insights and leading data and technology solutions, partnering with customers to expand their perspective, operate with confidence, and make decisions with conviction.

For more information, visit www.spglobal.com/marketintelligence .

What's In It For You?

Our Mission: Advancing Essential Intelligence.

Our People:

We’re more than 35,000 strong worldwide-so we’re able to understand nuances while having a broad perspective. Our team is driven by curiosity and a shared belief that Essential Intelligence can help build a more prosperous future for us all.From finding new ways to measure sustainability to analyzing energy transition across the supply chain to building workflow solutions that make it easy to tap into insight and apply it. We are changing the way people see things and empowering them to make an impact on the world we live in. We’re committed to a more equitable future and to helping our customers find new, sustainable ways of doing business. Join us and help create the critical insights that truly make a difference.

Our Values:

Integrity, Discovery, Partnership

Benefits:

We take care of you, so you can take care of business. We care about our people. That's why we provide everything you-and your career-need to thrive at S&P Global.

Our benefits include:

• Health & Wellness: Health care coverage designed for the mind and body.
• Flexible Downtime: Generous time off helps keep you energized for your time on.
• Continuous Learning: Access a wealth of resources to grow your career and learn valuable new skills.
• Invest in Your Future: Secure your financial future through competitive pay, retirement planning, a continuing education program with a company-matched student loan contribution, and financial wellness programs.
• Family Friendly Perks: It's not just about you. S&P Global has perks for your partners and little ones, too, with some best-in class benefits for families.
• Beyond the Basics: From retail discounts to referral incentive awards-small perks can make a big difference.

For more information on benefits by country visit: https://spg