Events and Communications Coordinator

Minderoo Centre for Technology and Democracy; Cambridge; On-site; GBP 28,000 - 35,000; Full time

Job summary

A leading academic institution is looking for an Events and Communications Coordinator in Cambridge. This role involves comprehensive planning and delivery of a high-profile academic event, including managing logistics, budget, and communications. The ideal candidate will possess strong organizational skills, experience in website management, and effective multitasking abilities. This fixed-term position runs until September 2026 and requires a commitment to flexibility during peak times.

Qualifications

• Educated to HND, HNC, level 4/5 vocational qualification or equivalent experience.
• Experience in website management and event coordination.
• Commitment to flexibility and additional hours during busy periods.

Responsibilities

• Plan and deliver an academic event with two co-located conferences and satellite activities.
• Manage the event within the allocated budget.
• Create and maintain the event website and support technical aspects.

Skills

Microsoft Office

Organizational skills

Communication skills

Multitasking

Website management

Education

HND, HNC, level 4/5 vocational qualification

Job description

Overview

We are looking for an enthusiastic individual to join us as an Events and Communications Coordinator and be responsible for the comprehensive planning and delivery of an academic event, comprising two co-located conferences and multiple satellite activities. This high-profile event attracts a diverse audience of academics, industry professionals, and international delegates, and plays an important role in advancing the Department's goals of research dissemination, collaboration, and public engagement.

Based at the Department's Civil Engineering Building in West Cambridge, you will ensure the smooth and professional execution of the event, within budget, which in turn will support the Department's objectives of fostering academic collaboration, enhancing institutional visibility, and delivering a high-quality experience for all participants. You will also be required to create and maintain the event website and support the technical side of the event.

Responsibilities

• Plan and deliver an academic event comprising two co-located conferences and multiple satellite activities.
• Manage the event within the allocated budget and ensure professional execution.
• Create and maintain the event website and support the technical aspects of the event.
• Coordinate communications and stakeholder engagement with academics, industry professionals, and international delegates.

Qualifications and Skills

• Educated to HND, HNC, level 4/5 vocational qualification or an equivalent level of practical experience; a project management and/or website development certification would be desirable.
• Advanced user of Microsoft Office and strong organisational and multitasking skills.
• Excellent written and verbal communication skills; experience in website management and event coordination.
• Commitment to flexibility; may be required to work additional hours during busy periods.

Terms and How to Apply

• Fixed-term: funds for this post are available until 30 September 2026 in the first instance.
• Applications are welcome from internal candidates for secondment from their current role in the University.
• Click the 'Apply' button to register an account with the recruitment system and apply online. The closing date is Sunday 5 October 2025.
• For questions, contact the HR Office at the Department of Engineering: [e-mail] or (0)1223 332615.
• Please quote reference NM46821 on your application and in any correspondence about this vacancy.
• The University actively supports equality, diversity and inclusion and encourages applications from all sections of society. The University has a responsibility to ensure that all employees are eligible to live and work in the UK.