Events and Administration Assistant

Membership Bespoke; Greater London; On-site; GBP 28,000 - 30,000; Full time

Job summary

A professional membership body in Southwest London is hiring an Events and Administration Assistant. Responsibilities include organizing events, preparing meeting materials, and ensuring effective communication with stakeholders. Ideal candidates will have strong organizational skills, attention to detail, and experience in administration. The role offers a salary of £28,000-£30,000 and excellent benefits including health insurance and 30 days annual leave.

Benefits

30 days annual leave

Pension & private medical insurance

Gym access

Cycle to work scheme

Free flu jab and eye test

Qualifications

• Proven track record within an administration role.
• Practical experience of diary management and event co-ordination.
• Experience with social media channels.

Responsibilities

• Organise the regulation team's calendar of events.
• Prepare meeting materials and ensure accurate logistics.
• Support the Membership and Admin Officer with team engagement.

Skills

Excellent written communication skills

Ability to manage multiple priorities

Competent use of Microsoft Office

Confident communication

Attention to detail

Tools

Event technology

HubSpot

Canva

Job description

Events and Administration Assistant

Membership Body

Southwest London – Office based with flexible working (travel to events throughout the year)

Basic Salary between £28,000- £30,000 dependant on experience plus excellent benefits 30 days annual leave, Pension & private medical insurance, Gym access, cycle to work scheme, free flu jab and eye test.

Full Time Permanent Role

Our client a professional membership body based in Southwest London is seeking an Events and Administration Assistant to join their team.

The Role as Events and Administration Assistant

Working under the direction of the Head of Business Services, the postholder will be responsible primarily for the organisation of the regulation team’s calendar of in-person and online events. As the key person for co-ordinating and attending these events, the postholder will be required to pull together meeting materials including agendas, briefings and speaker biographies; Excellent written communication skills are essential, as the role includes drafting and proofreading speaker briefings, ensuring accurate branding and logistics (date, time, venue), and coordinating event-related communications; arranging meetings with key stakeholders including medical royal colleges, national regulators and other relevant external stakeholders. As an integral part of the Business Services Team, the postholder will also support the wider events and administrative functions as required.

Person specification

Confident communicator, comfortable engaging with members and key stakeholders.

A track record of getting things done and thrive in roles where attention to detail and follow-through are critical.

Enjoy working collaboratively but are also comfortable taking the lead when required.

Bring a genuine interest in health care and the opportunity to make a meaningful contribution.

Are committed to developing professionally and continuously improving how they work.

Knowledge and experience

Essential skills

Proven track record within an administration role.

Familiarity with event technology e.g., registration apps, webinar platforms, audio visual equipment, and adapting to hybrid and virtual event formats.

Proactive and efficient approach to work, with the ability to manage multiple priorities effectively.

Practical experience of diary management and event co-ordination

Excellent written and verbal communication skills.

Ability to build effective working relationships with stakeholders.

Competent use of Microsoft Office, especially Outlook, Word, Excel, PowerPoint, Teams and Teams Webinars.

An interest in problem solving and improving ways of working.

Self-starting and organised with the ability to prioritise and work to deadlines.

Excellent attention to detail.

Organise both internal and external meetings, and visits for team members, organising travel and accommodation where required.

Prepare materials for workshops and sessions and arrange delivery of such materials as necessary.

Support the Membership and Admin Officer to develop regulation team engagement with new and existing members, potential members and other relevant networks.

Ensure member and stakeholder details are recorded accurately within the CRM, and work with the business services team to support the further roll out of CRM functionality.

Desirable skills

Practical experience of social media channels including X and LinkedIn.

Experience with HubSpot

Experience of working within a health care or membership organisation.

Experience of working with programmes such as Canva and Flourish.

To apply to this role please send your CV

Due to the volume of applications, we are only able to contact successful applicants. Therefore, if you have not heard from us within 10 working days, please deem your application as

unsuccessful on this occasion.

Membership Bespoke is acting as a recruitment business in relation to this role. Membership Bespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or

belief, marital status, or pregnancy and maternity.

Membership Bespoke is the most experienced membership-focused recruitment firm in the UK, with 10+ years of experience delivering tailored permanent, temporary, interim, and Executive Search recruitment solutions to Trade Associations, Regulatory Bodies, Political Parties, and Professional Bodies.