Events Administrator (12‑Month FTC) – CRM & Client Events

Macfarlanes LLP; Greater London; Hybrid; GBP 30,000 - 42,000; Full time

Job summary

Macfarlanes LLP in London is seeking an Events Administrator to join the Marketing and Business Development team on a 12-month FTC. You will manage mailings, RSVPs, and attendance records for the firm’s events, using Vuture and InterAction, and support delivery on event days.

The role involves coordinating invites, lists, and vendor liaison, assisting with reporting, and working with colleagues across Digital, CRM, and Design to ensure high-quality events and client engagement.

Qualifications

• Experience in a professional services environment is preferable but not essential.
• Experience with Vuture or a similar mailing platform is desirable – training will be provided.
• Experience or demonstrated interest within events.
• Exceptional administrative skills.
• Experience of interacting with senior level stakeholders and business development/events teams or similar.

Responsibilities

• Build and send event mailings in Vuture and track responses.
• Manage mailings for third-party events and events run by the Business Development team without Events team support.
• Manage invitation lists and RSVPs and update InterAction with attendee data.
• Act as the Events team’s day-to-day Vuture lead and first point of contact for mailing queries.
• Collaborate with the Digital team on Vuture templates and standards.
• Support onsite at events, including greeting attendees and running registration desks.
• Assist with event reporting, including attendee lists and final costs.
• Liaise with venues and suppliers and manage invoices with finance.

Skills

Administrative skills

Stakeholder management

Time management

Communication

Tools

Vuture

InterAction

Microsoft Office

Job description

Macfarlanes LLP in London is seeking an Events Administrator to join the Marketing and Business Development team on a 12-month FTC. You will manage mailings, RSVPs, and attendance records for the firm’s events, using Vuture and InterAction, and support delivery on event days.

The role involves coordinating invites, lists, and vendor liaison, assisting with reporting, and working with colleagues across Digital, CRM, and Design to ensure high-quality events and client engagement.