Event Support Assistant

JR United Kingdom; Guildford; On-site; Part time

Job summary

A leading museum in Central London is seeking an Event Support Assistant for a vital part-time role in their Events team. The successful candidate will provide administrative support for high-profile events, managing guest lists, RSVPs, and liaising with event attendees to ensure seamless operations during planning and execution.

Qualifications

• Experience working with affluent individuals is essential.
• Attention to detail is vital for managing guest lists effectively.
• Ability to thrive under tight deadlines and provide administrative support.

Responsibilities

• Collate guest lists and track dietary/access requirements.
• Manage RSVPs and maintain records within Raiser’s Edge.
• Support the Events team in preparing high-profile events.

Skills

Organisational skills

Communication skills

Proactive working

Database management

Tools

Raiser’s Edge

Job description

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Event Support Assistant, 5 Months Temporary Part-time, Central London, £14 per hour plus holiday pay, 9.30 – 5.30pm (up to 21 hours per week), On-site

One of the world’s leading museums is looking for an Event Support Assistant to join their dynamic Events team. In this administrative role, you will provide support for the successful delivery of a range of high-profile events.

Key responsibilities include collating guest lists, keeping track of dietary and access requirements, managing RSVPs, and accurately inputting and maintaining data within Raiser’s Edge, the museum’s event database.

We are looking for candidates who have:

• Demonstrable experience of working with affluent and high-profile individuals
• Ability to work independently and proactively, providing effective administrative support to the Event Assistant
• Strong organisational skills, and confidence in the use of databases – ideally Raiser’s Edge
• Ability to perform efficiently under tight deadlines, ensuring seamless support throughout the event planning process
• Superior verbal and written communication skills, with the ability to deliver clear verbal and written communication to a range of audiences
• Demonstrable track record in overseeing the design of event materials, for example menus, floorplans, directional signage, place cards
• Provide support with processing email and voicemail RSVPs and queries for the museum’s Events team. Responding to emails in the department’s external shared mailbox and registering event responses and declines on Raiser’s Edge, ensuring a high degree of accuracy
• Regularly circulating guest lists to staff members
• Liaising with the Operations team regarding guest list updates to facilitate timely production of guest biographies
• Forwarding any email address or data updates to the Operations team to ensure the Museum’s database of supporter information is accurate, creating and amending records as needed
• Regularly updating the Event Assistant and Event Manager with parking requests, dietary and access requirements
• Updating guest attendance and seating on Raiser’s Edge post-event

This administrative role plays a vital part in the preparation of significant high-profile events. Your attention to detail when managing the guest list process is essential. You will be relied on to record incoming information, insuring all the records are up to date, in addition to liaising with event guests.

If you are looking for a part-time role and have the skills and experience detailed above, please apply now.

Due to the large number of applications that we receive, only shortlisted candidates will be contacted.

Val Wade Recruitment are actively looking for applicants from underrepresented communities and pride ourselves as an equal opportunities’ employer and agency.