Event Senior Project Manager

Citi; London; Hybrid; GBP 50,000 - 90,000; Full time

Job summary

Citi is seeking an Event Senior Project Manager to lead and execute marketing events across its divisions. This role requires a strong project manager with extensive experience in event marketing from a financial services background. The successful candidate will be responsible for managing budgets, logistics, and stakeholder communications, ensuring successful event execution and compliance with Citi's standards.

Benefits

Generous holiday allowance starting at 27 days

Annual performance-related bonus

Private medical insurance

Employee Assistance Program

Pension Plan

Special discounts for employees and family

Access to learning and development resources

Qualifications

• Proven experience in managing complex events and stakeholders.
• Strong communication skills, verbal and written.
• Ability to handle multiple high visibility projects simultaneously.

Responsibilities

• Manages all aspects of event marketing services across various Citi divisions.
• Oversees budgeting for events ranging from $15K to $2MM.
• Coordinates logistics including venue selection, contract negotiation, and on-site management.

Skills

Project Management

Stakeholder Management

Communication

Negotiation

Creativity

Leadership

Risk Assessment

Event Marketing

Education

Bachelor's degree or equivalent experience

Job description

The Event Senior Project Manager accomplishes results through the management of professional team(s) and department(s). Integrates subject matter and industry expertise within a defined area. Contributes to standards around which others will operate. Requires in-depth understanding of how areas collectively integrate within the sub-function as well as coordinate and contribute to the objectives of the entire function. Requires basic commercial awareness. Developed communication and diplomacy skills are required in order to guide, influence and convince others, in particular colleagues in other areas and occasional external customers. Has responsibility for volume, quality, timeliness and delivery of end results of an area. May have responsibility for planning, budgeting and policy formulation within area of expertise. Involved in short-term resource planning. May have responsibility of people management as part of a project team.

What you'll do:

• Provides event marketing services to all of the Citi businesses or divisions the Global Event Marketing group supports.
• Executes the event marketing needs of Citi businesses, leveraging their resources and knowledge and thus creating efficiencies for Citi.
• Develops creative solutions and approaches to producing events that meet marketing requirements of business or division units while leveraging and maintaining the marketing, branding and financial goals of the firm.
• Works with internal client contacts to develop event marketing project objectives and strategies, program content, logistics, and methods to evaluate overall event value to the business.
• Manages a cross-functional role in a large complex organization.
• Interfaces with senior executive management.
• Manages all components of project budget and final reconciliation. $15K-$2MM budgets.
• Collaborates with internal website programmers to manage online, registration and client data.
• Works with internal client contact as well as event marketing support team to manage and oversee the design elements of marketing material associated with programs including event website, save the dates, invitations.
• Manages vendor relationships and drives superior results; timelines must possess negotiation skills.
• Oversees pre-event details including site selection, contract negotiation, cost analysis, group activities, staging, and food and beverage services.
• Manages all logistical details pertaining to event presenters; audio visual requirements, travel, accommodations and on-site logistics, and coordination of materials.
• Provides detailed communication to venues; logistics, event resumes, billing instructions, rooming list, and attendee manifests.
• Develops and reviews all logistical materials to be distributed to participants on-site; welcome letters, departure notices, seating cards, etc.
• Manages and directs program details, including suite, meeting room set-up, audio visual, registration/hospitality, food functions, on-site staff, speaker coordination and transportation.
• Supervises on-site staff in all facets of event execution.
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency, as well as effectively supervise the activity of others and create accountability with those who fail to maintain these standards.

What knowledge, skills and experience we’ll need from you :

• A seasoned Event Senior Project Manager with expansive event marketing experience from a financial or professional services background. Must possess strong project management, stakeholder management and influencing skills.
• Proven track record in managing and executing complex projects with a range of attendees and functionality.
• Demonstrated leadership skills and influencing without authority to serve as a strategic marketing partner.
• Collaborative team play orientation committed to the team’s success and willing to work with colleagues and external partners in a fast-paced, high-energy environment.
• Ability to handle multiple high visibility roadshows simultaneously, the ability to prioritise and work under pressure.
• Knowledge of latest roadshow trends, industry innovations and technologies.
• Excellent communication and presentation skills - verbal and written. Must have proficiency in spoken and written English. Knowledge of an additional language would be an advantage.
• Flexibility in work hours - must be able to work non-traditional hours.
  

What we can offer you:

We work hard to have a positive financial and social impact on the communities we serve. In turn, we put our employees first and provide the best-in-class benefits they need to be well, live well and save well.

By joining Citi, you will not only be part of a business casual workplace with a hybrid working model (up to 2 days working at home per week), but also receive a competitive base salary (which is annually reviewed), and enjoy a whole host of additional benefits such as:

Generous holiday allowance starting at 27 days plus bank holidays; increasing with tenure

A discretional annual performance related bonus

Private medical insurance packages to suit your personal circumstances

Employee Assistance Program

Pension Plan

Special discounts for employees, family, and friends

Access to an array of learning and development resources

Alongside these benefits Citi is committed to ensuring our workplace is where everyone feels comfortable coming to work as their whole self every day. We want the best talent around the world to be energized to join us, motivated to stay, and empowered to thrive.

Sounds like Citi has everything you need? Then apply to discover the true extent of your capabilities.

This job description provides a high-level review of the types of work performed. Other job-related duties may be assigned as required.

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Job Family Group:

Marketing

The Event Senior Project Manager accomplishes results through the management of professional team(s) and department(s). Integrates subject matter and industry expertise within a defined area. Contributes to standards around which others will operate. Requires in-depth understanding of how areas collectively integrate within the sub-function as well as coordinate and contribute to the objectives of the entire function. Requires basic commercial awareness. Developed communication and diplomacy skills are required in order to guide, influence and convince others, in particular colleagues in other areas and occasional external customers. Has responsibility for volume, quality, timeliness and delivery of end results of an area. May have responsibility for planning, budgeting and policy formulation within area of expertise. Involved in short-term resource planning. May have responsibility of people management as part of a project team.

What you'll do:

• Provides event marketing services to all of the Citi businesses or divisions the Global Event Marketing group supports.
• Executes the event marketing needs of Citi businesses, leveraging their resources and knowledge and thus creating efficiencies for Citi.
• Develops creative solutions and approaches to producing events that meet marketing requirements of business or division units while leveraging and maintaining the marketing, branding and financial goals of the firm.
• Works with internal client contacts to develop event marketing project objectives and strategies, program content, logistics, and methods to evaluate overall event value to the business.
• Manages a cross-functional role in a large complex organization.
• Interfaces with senior executive management.
• Manages all components of project budget and final reconciliation. $15K-$2MM budgets.
• Collaborates with internal website programmers to manage online, registration and client data.
• Works with internal client contact as well as event marketing support team to manage and oversee the design elements of marketing material associated with programs including event website, save the dates, invitations.
• Manages vendor relationships and drives superior results; timelines must possess negotiation skills.
• Oversees pre-event details including site selection, contract negotiation, cost analysis, group activities, staging, and food and beverage services.
• Manages all logistical details pertaining to event presenters; audio visual requirements, travel, accommodations and on-site logistics, and coordination of materials.
• Provides detailed communication to venues; logistics, event resumes, billing instructions, rooming list, and attendee manifests.
• Develops and reviews all logistical materials to be distributed to participants on-site; welcome letters, departure notices, seating cards, etc.
• Manages and directs program details, including suite, meeting room set-up, audio visual, registration/hospitality, food functions, on-site staff, speaker coordination and transportation.
• Supervises on-site staff in all facets of event execution.
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency, as well as effectively supervise the activity of others and create accountability with those who fail to maintain these standards.

What knowledge, skills and experience we’ll need from you :

• A seasoned Event Senior Project Manager with expansive event marketing experience from a financial or professional services background. Must possess strong project management, stakeholder management and influencing skills.
• Proven track record in managing and executing complex projects with a range of attendees and functionality.
• Demonstrated leadership skills and influencing without authority to serve as a strategic marketing partner.
• Collaborative team play orientation committed to the team’s success and willing to work with colleagues and external partners in a fast-paced, high-energy environment.
• Ability to handle multiple high visibility roadshows simultaneously, the ability to prioritise and work under pressure.
• Knowledge of latest roadshow trends, industry innovations and technologies.
• Excellent communication and presentation skills - verbal and written. Must have proficiency in spoken and written English. Knowledge of an additional language would be an advantage.
• Flexibility in work hours - must be able to work non-traditional hours.
  

What we can offer you:

We work hard to have a positive financial and social impact on the communities we serve. In turn, we put our employees first and provide the best-in-class benefits they need to be well, live well and save well.

By joining Citi, you will not only be part of a business casual workplace with a hybrid working model (up to 2 days working at home per week), but also receive a competitive base salary (which is annually reviewed), and enjoy a whole host of additional benefits such as:

• Generous holiday allowance starting at 27 days plus bank holidays; increasing with tenure

• A discretional annual performance related bonus

• Private medical insurance packages to suit your personal circumstances

• Employee Assistance Program

• Pension Plan

• Paid Parental Leave

• Special discounts for employees, family, and friends

• Access to an array of learning and development resources

Alongside these benefits Citi is committed to ensuring our workplace is where everyone feels comfortable coming to work as their whole self every day. We want the best talent around the world to be energized to join us, motivated to stay, and empowered to thrive.

Sounds like Citi has everything you need? Then apply to discover the true extent of your capabilities.

This job description provides a high-level review of the types of work performed. Other job-related duties may be assigned as required.

------------------------------------------------------

Job Family Group:

Marketing

------------------------------------------------------

Job Family:

Sponsorship, Promotion and Special Events

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Time Type:

Full time

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Most Relevant Skills

Please see the requirements listed above.

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Other Relevant Skills

For complementary skills, please see above and/or contact the recruiter.

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Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi .

View Citi’s EEO Policy Statement and the Know Your Rights poster.

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