Event Project Manager (based in Europe)

SpotMe; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

SpotMe is seeking an Event Project Manager to oversee the execution of various events for life science and enterprise clients. In this role, you will manage all phases of the event lifecycle, from preparation to execution, ensuring exceptional client experiences. Successful candidates demonstrate excellent organizational skills, technical knowledge, and a commitment to service excellence. The role offers growth opportunities, with the potential to advance to senior positions within a few years.

Qualifications

• Experience in event technology.
• Ability to manage multiple events simultaneously.
• Strong communication skills for client interactions.

Responsibilities

• Deliver high volumes of events with clear client communication.
• Coordinate event logistics with vendors and internal teams.
• Analyze post-event data and provide customer reports.

Skills

Event Management

Customer Centric Mindset

Attention to Detail

Technical Knowledge

Tools

Backstage

Job description

Mission – Why we exist, what we do, and why we need you

SpotMe is a leading B2B event platform that helps enterprises increase the impact of their events by delivering CRM-connected, high-quality experiences across in-person, virtual, hybrid events, and webinars. With a strong focus on life sciences, SpotMe powers Onomi: an HCP engagement product that enables medical and commercial teams to run impactful congresses, symposia, advisory boards, and webinars. Together, SpotMe and Onomi turn events into a company's most effective engagement channel.

The Role – What you will be doing

This position is the ideal role for aspiring and existing event professionals, with experience in event technology, who are committed to taking service excellence to the next level. You will be passionate about delivering incredible event attendee experiences through app based event solutions. Working with an impressive variety of Life Science, Professional Services and other Enterprise clients you will become a subject matter expert for SpotMe/Onomi solutions, delivering in-person, remote and hybrid events adding value at every stage of the event project life cycle.

You will appreciate operating at a fast pace on a variety of projects, with a strong customer centric mindset and strong attention to detail, this role will make you part of our growing international team. Our most successful Project Managers become Senior within 2-3 years, which then opens new opportunities for career growth within the company.

As a SpotMe Event Project Manager you will be successfully delivering high volumes of events, reporting to the Operations Lead, with supervision from a Senior Project Manager. This will involve independently building, configuring and launching our web and mobile native event apps using Backstage (35%). You will be professionally managing our clients, and other senior stakeholders with clear, timely communications to enhance the client experience adding value across the entire project lifecycle (20%).

As you approach the live event, you'll coordinate closely with vendors, internal departments, and the customer to ensure seamless execution on event day. Responsibilities may include badge printing, iPad sign-in, lead scanning, managing onsite AV and equipment, driving audience engagement, and thoroughly reviewing apps to guarantee flawless delivery (20%). For the live event, you'll ensure speakers are fully briefed and prepared, whether they're presenting in a webinar, hosting a virtual session, or speaking onsite. You'll oversee event operations to ensure everything runs smoothly (20%). Following the event, you'll handle post-event communications, analyze event data, and deliver insightful reports and recommendations to the customer, highlighting successes and identifying areas for future improvement (5%).

Objectives – The Problems You Will Solve

As a new SpotMe Event Project Manager you will be onboarded to the company, become familiar with our systems and processes, be introduced to the team and you will hit the ground running.

In your first month, you will:

• Learn Backstage by getting certified with our SpotMe Academy, and by embedding yourself in building platforms with your line manager
• Get trained on how we deliver projects at SpotMe/Onomi and experience it by shadowing colleagues in at least 1 meeting for each event project stage across Project Onboarding, Workspace Build, Registration & App Launch, Live Event and Project Offboarding
• Participate in 3 virtual live events or onsite events to be trained on our live engagement capabilities and our onsite logistics solutions, event schedule permitting during the first month
  
  

After 3 Months, you have:

• Taken the lead in at least 4 new events as the Project Lead and manage the Kick Off call with timely client communication, and displaying sound technical knowledge of the event requirement
• Built your first new event in Backstage with supervision, demonstrating quality follow up emails and no errors in the email configuration found during the Project Review
• Delivered at least 4 live event days* as Project lead or Onsite Coordinator and maintained CES at ≥4.3 and sNPS at ≥56%
• Delivered all of your assigned onsite deployments, spending at least 4 days onsite, with some positive feedback from your customers
  
  

After 6 Months you have:

• Delivered at least 10 live event days (a mix of virtual and onsite), while maintaining minimum levels of CES at ≥4.5 and sNPS at ≥60%
• Kicked off at least 15 new events as the Lead PM
• Delivered all of your assigned onsite deployments, spending at least 10 days onsite
  
  

Built all of your existing and new events in Backstage with minimal supervision, demonstrating quality follow up emails and no errors in all core modules of the event found during the Project Reviews

• Received praise from your customers for your contributions to the successful event delivery and how you've helped to enhance the event experience and outcomes
• Live event days are defined as a live day, or part day, for an event delivered either remotely or onsite as part of a longer duration event
  
  

SpotMe recruits, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, parental status, or veteran status.