Event Project Manager

Shore Events Limited; Hove; Hybrid; GBP 36,000 - 48,000; Full time

Job summary

Shore Events Limited is seeking an experienced Events Project Manager to join our fast-growing creative agency. You will deliver end-to-end events, including conferences, meetings and celebrations, coordinating with internal teams and external suppliers.

The role involves managing budgets, client communications and onsite delivery, with opportunities to travel to international destinations on selected projects. 3 days in the office per week in Hove, flexibility to work from home.

Qualifications

• Circa 3 years’ experience in the events industry.
• Confidence in meeting clients face to face and virtually.
• Experience with budget management and an understanding of event finances including invoicing and event reconciliation.
• Ability to work on your own and as part of a team.
• Ability to manage multiple projects and clients at one time.
• Proposal writing and pitching skills.
• Knowledge of Office and ability to use office applications.
• Technology – Use of event technology including event apps and AI.
• Excellent written and verbal communication and presentation skills.
• An aptitude to follow company/event processes.
• The flexibility to work from home and in the office.

Responsibilities

• Deliver end-to-end events, including conferences, congresses, meetings and corporate celebrations
• Lead multiple projects simultaneously while maintaining exceptional attention to detail
• Travel onsite for event delivery and lead operational teams during live events
• Attend regular calls, presentations and review meetings with direct client contact and document notes and provide follow up reports
• Manage a project team and ensure all team members are on top of their tasks
• Act as the primary point of contact for allocated projects
• Lead client meetings, presentations, and project updates
• Understand client objectives and translate them into successful event experiences
• Create, manage and track event budgets
• Negotiate with suppliers and venues to achieve best value and maximise margins
• Manage invoicing, reconciliation, and financial reporting
• Complete expenses in a timely manner
• Work with hotels on venue finding & proposal writing
• Coordinate with internal creative, communications and logistics teams
• Liaise with suppliers to collect quotes and proposals
• Complete first aid training & support the team to build health & safety documents and Risk Assessments.
• Willingness to attend supplier events and hosted meetings
• Manage registration processes on CVENT, attendee communications, and reporting
• Copy writing for event emails, app and websites
• Ability to lead Delegate Management and coordinate accommodation, travel bookings, visa support, and special requirements for delegates and VIP attendees
• Work onsite registration desks, support with badge production, hospitality services, and attendee support
• Handle high-volume delegate queries professionally and efficiently while maintaining exceptional customer service standards
• Monitor attendance, rooming lists, transfers, and event capacities to ensure smooth operational delivery

Skills

Budget management

Client management

Proposal writing

Team leadership

Onsite event delivery

Communication skills

Travel willingness

Vendor negotiation

Office applications

Tools

Office applications

Job description

Shore Events are delighted to announce the opportunity for an experienced Events Project Manager to join the team. We’re a fast-growing creative events agency who, since our formation, have grown with integrity, honesty, creativity and accountability at our core.

Our dynamic, supportive and experienced team deliver creative solutions tailored to our clients’ needs. Every event we deliver is unique, comprehensively thought through with solutions curated to ensure the most efficient use of our clients’ time – we present definitive solutions not endless options.

In order to help sustain our growth we’d love to meet, interview and welcome into the team an enthusiastic, professional and passionate Project Manager.

OUR PROMISE TO YOU!

We are offering you the opportunity to be part of a dynamic and supportive team that really enjoys what they do. To work in a creative, positive environment on a wide range of projects from boutique incentives to large scale international conferences. We will actively encourage you to take time to travel on FAM trips and find out more about worldwide venues and you will also get to travel onsite to some of the most beautiful and interesting destinations in the world. To be part of events that are innovative and exceptional at which every last detail is planned to the highest of standards.

YOUR PROMISE TO US!

We want you to be happy to be here! To be pro-active, positive and to want to learn more about the industry. You’ll need to want to use your initiative, take accountability for your work and go above and beyond to deliver each task to your own high standards. We want you to see this opportunity as more than just a job and to take pride in what you do so you would be happy that your work is a reflection on you as well as the company.

The Role:

Supported by the rest of the Project Management Team and reporting to an Account Manager, the ideal candidate will be expected to deliver in the following areas:

Project Management

• Deliver end-to-end events, including conferences, congresses, meetings and corporate celebrations
• Work with event templates including, timelines, budgets, and operational schedules
• Lead multiple projects simultaneously while maintaining exceptional attention to detail
• Travel onsite for event delivery and lead operational teams during live events
• Attend regular calls, presentations and review meetings with direct client contact and document notes and provide follow up reports
• Manage a project team and ensure all team members are on top of their tasks

Client Management

• Act as the primary point of contact for allocated projects
• Lead client meetings, presentations, and project updates
• Understand client objectives and translate them into successful event experiences
• Create, manage and track event budgets
• Negotiate with suppliers and venues to achieve best value and maximise margins
• Manage invoicing, reconciliation, and financial reporting
• Complete expenses in a timely manner
• Work with hotels on venue finding & proposal writing
• Coordinate with internal creative, communications and logistics teams
• Liaise with suppliers to collect quotes and proposals
• Complete first aid training & support the team to build health & safety documents and Risk Assements.
• Willingness to attend supplier events and hosted meetings

Delegate Management

• Manage registration processes on CVENT, attendee communications, and reporting
• Copy writing for event emails, app and websites
• Ability to lead Delegate Management and coordinate accommodation, travel bookings, visa support, and special requirements for delegates and VIP attendees
• Work onsite registration desks, support with badge production, hospitality services, and attendee support
• Handle high-volume delegate queries professionally and efficiently while maintaining exceptional customer service standards
• Monitor attendance, rooming lists, transfers, and event capacities to ensure smooth operational delivery

Event Delivery

• Manage onsite logistics and team
• Troubleshoot and resolve issues quickly under pressure
• Ensure a seamless attendee experience throughout all phases of the event

Skills & Experience Required

• Circa 3 years’ experience in the events industry
• Confidence in meeting clients face to face and virtually
• Experience with budget management & an understanding of event finances includinginvoicingandeventreconciliation
• Ability to work on your own and as part of a team
• Ability to manage multiple project and clients at one time
• Proposal writing and pitching skills
• Knowledge of Office and ability to use office applications
• Technology – Use of event technology including event apps and AI
• Excellent written and verbal communication and presentation skills
• An aptitude to follow company/event processes
• The flexibility to work from home and in the office

KEY ATTRIBUTES

• Creative thinker
• Must have ability and drive to use own initiative in a work environment
• Confident with the drive to develop
• Desire to gain experience and progress and grow with the business
• Professional and positive approach
• Outgoing and personable
• Willingness to travel

Office Location:

Hove, East Sussex - 3 days in the office per week with the ability to be office based 5 days a week if required.