Event Producer

TN United Kingdom; London; Hybrid; GBP 40,000 - 80,000; Full time

Job summary

Join a forward-thinking company as an Event Producer, where you will lead the management of in-person and virtual events. This dynamic role involves project management, budget oversight, and stakeholder engagement to ensure successful event execution. You will have the opportunity to innovate and implement strategies that align with business goals while working collaboratively with diverse teams. The position offers a hybrid work environment, requiring some time in the London office, and involves occasional international travel. If you are passionate about event management and thrive in a fast-paced setting, this role could be your next career step.

Qualifications

• 3+ years of experience in managing in-person and virtual events.
• Ability to manage multiple projects simultaneously with attention to detail.
• Strong communication skills for effective stakeholder engagement.

Responsibilities

• Project manage events, ensuring alignment with stakeholders.
• Develop and manage event budgets to optimize results.
• Negotiate with vendors to secure favorable terms.

Skills

Event Management

Project Management

Stakeholder Engagement

Negotiation Skills

Organizational Skills

Communication Skills

Problem Solving

Analytical Skills

Time Management

Fluency in English

Education

Bachelor's Degree

CMP Certification

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

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As an Event Producer, you will have the opportunity to:

• Project manage events from delivery and evaluation of in-person and virtual events by developing and implementing strategies to achieve event goals, maximize budgets, minimize risks, and manage cross-functional project teams. Initiate timely updates to internal and external partners to ensure consistent stakeholder alignment.
• Develop, present, and manage event budgets and related fiscal recommendations to stakeholders to successfully produce events. Maintain comprehensive event budget tracking throughout planning and execution; control expenditures to optimize results within fiscal parameters.
• Successfully partner with stakeholders to deliver events according to business needs. Effectively negotiate and build strong business relationships with external vendors, including but not exclusively, hotel and convention center venues, destination management companies, general services contractors, and audio-visual providers employing a variety of negotiation techniques, allowing differing parties to reach mutually agreeable solutions.
• Seek to generate creative, innovative ideas and follow through to event completion.Adds value by researching best practices and looks for continuous streamlined improvements that align with strategic business goals. Lead cross-functional discussions about what led to the success or failure of new approaches or ideas.
• Use comprehensive events management knowledge and skills to work independently and within a team to develop appropriate action plans and/or performing necessary tasks based on recommendations and requirements.
• Use critical thinking to identify problems, gather and analyze information, understand causes, and identify best possible solutions. Invests time in planning, discovery, and reflection to drive better decisions and more efficient implementations.
• Effectively and appropriately communicate with others to build relationships, influence, and facilitate the sharing of ideas and information for the benefits of the events. Uses tact and diplomacy to navigate difficult situations. Demonstrates self-control in stressful situations.
• Achieves thoroughness and accuracy across all tasks related to the events, through concern for all stakeholders involved, no matter how small. Monitors and checks work; plans and organizes time and resources efficiently.
• Working well with others both on the team and cross-functionally to achieve goals. Values diverse perspectives and working with others as a way to achieve the best outcome possible. Demonstrates a positive attitude.
• Successfully adopts and champions new technology (digital solutions) to the relevant context. Is aware of technological trends and improves or solves business challenges by identifying, applying, or creating technological solutions to meet the needs of the events.

The skills and experience required for this role are:

• Three years+ of experience with in-person (c150 attendees) and virtual (1000+ attendees) events, incentives, conferences and exhibitions management and demonstrated project management skills in a business environment. Able to measure and interpret event success and handle schedules for timely delivery.
• Ability to handle multiple projects (20+) simultaneously with keen attention to detail.
• Export vendor manager including AV knowledge.
• Current or recent EMEA experience.
• Ability to cultivate and maintain strong working relationships with internal and external stakeholders.
• Very high level of organizational and time management skills.
• Excellent communication skills including written, verbal, listening, and presentation.
• Consulting, problem solving, and analytical skills.
• Must demonstrate initiative, good judgment, and mature business skills.
• Intermediate level skills in using standard office software, such as Word, PowerPoint, Excel.
• Fluency in English.

Preferred

• Bachelor’s degree, CMP or industry equivalent designation is a plus.
• Candidates with AV and Brightcove experience.
• Candidates with an Association background will be preferred.

ADDITIONAL INFORMATION

This is a hybrid working role so will require two days in the London office and as you will be handling international events it is usual to travel and work in either the US or EMEA up to four times a year.

This opportunity is open to internal and external candidates. CFA Institute is committed to the professional development of its employees; first/full consideration will be given to internal candidates

If you feel this opportunity could be the next step in your career, we encourage you to click “Apply” and complete our three-minute application.

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