Event Manager, Agency

The Event Academy; England; On-site; GBP 60,000 - 80,000; Full time

Job summary

A full-service events agency in Bedfordshire is seeking an Event Manager to support project delivery for diverse B2B and B2C events. This role involves working closely with the Events Team on global projects, providing documentation, and maintaining client relationships. The ideal candidate should have over 2 years of direct events management experience and a proactive, organized mindset. Benefits include a company-related bonus and 5 weeks of holiday.

Benefits

Company related bonus

5-week holiday

Increased pension contributions

Other ad-hoc team rewards

Qualifications

• 2+ years of events management experience.
• 3+ years of experience in detailed administration.
• Super organized and self-motivated.

Responsibilities

• Support the Events team with project management work.
• Assist with research for business development opportunities.
• Provide necessary documentation prior to events.

Skills

Event coordination

Project management

Administrative skills

Attention to detail

Job description

Overview

Sector: Agency

Title of role: Event Manager

Location/Office address: Bedfordshire

Working hours: 40 hours, Mon - Fri, 9 - 5 (plus evenings and weekend flexibility as required)

Due to continued growth of both virtual and in-person events, we are looking for:

• Someone with 2-3 years of hands-on experience in event coordination and project support, looking to take the next step in their career.
• An enthusiastic “people person” with a minimum of 3 years in detailed Administration
• Super organised and self-motivated individual who has a passion for attention to detail.

The candidate will ideally be based in Herts, Beds or Bucks.

This individual will be working closely with the Events Team, on a broad portfolio of B2B and B2C projects internationally for global brands and supporting on project delivery. Our portfolio is varied and covers clients within retail, hospitality but mostly pharmaceutical to name a few. Our Teams lead the global delivery which includes internal comms events, exhibitions, product launches, conferences, and congresses for up to 1000 people, and most projects often have a large production element.

We are a full-service events agency, maintaining the client relationship throughout each project, and therefore providing a bespoke service to our healthcare clients. Our Events Team is responsible for project budgets, signing off all supplier contracts, conducting all post event reconciliations as well as leading onsite project delivery logistics and managing onsite delivery teams.

Key responsibilities of this specific role include:

• CLOSE WORKING SUPPORT: Supporting the Events team with project management work.
• NEW BUSINESS OPPORTUNITIES: Assists with necessary research & support for business development opportunities.
• EVENTS: Provides appropriate documentation prior to an event, including delegate management, delegate packs, briefing materials, signs, airline tickets, luggage labels, badges, stationery, and any relevant files/discs. Collaborates with the organisation of smaller events, liaising with suppliers, negotiating preferential rates and preparing quotes. Will confirm bookings following confirmation from client.
• CLIENT LIAISON: Always maintains excellent relations with the client and ensures that any requests are handled efficiently and effectively.
• FINANCE: Supports the Events team with any required expenses, finance within the required standard of 6-8 weeks post event. Follow-up with team to ensure important cashflow.
• Progression of Toggl & overall time management / fees of team
• Reviews internal processes and procedures on a regular basis, making recommendations for improvements where appropriate. Undertakes any other reasonable duties as requested.

Benefits include:

• Company related bonus (STE)
• 5-week holiday
• Increased pension contributions
• Other ad-hoc team rewards

The candidate will ideally be based in Herts, Beds or Bucks.

2+ years events management experience

3+ years administration experience