Event Manager

Independent Cinema Office; Bristol; On-site; GBP 35,000 - 40,000; Part time

Job summary

An established charity focused on independent cinema seeks an organized and passionate Event Manager to lead their exciting events including WildPhotos and the Panda Awards Ceremony. The role involves project management, budget oversight, and ensuring high-quality delegate experiences as part of a dynamic team. Candidates should have significant experience coordinating large-scale events, along with strong communication and negotiation skills.

Qualifications

• At least 3 year's proven experience managing high value events for 500+ people.
• Strong knowledge of budget management and reporting.
• Experience in online event management and team supervision.

Responsibilities

• Lead operational and logistical delivery of events.
• Manage event staff and contractors to ensure successful execution.
• Oversee event budgets ensuring excellent use of resources.

Skills

Project Management

Team Working

Communication Skills

Budget Management

Tools

Eventive

Asana

Microsoft Office

Job description

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Event Manager

Wildscreen

Bristol

Home Event Manager

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Salary: £35,000 – 40,000

Wildscreen is looking for a dynamic, fearsomely organised individual with a love for delivering exceptional events to become their Events Manager.

The Event Manager will lead on the operational and logistical delivery of our expanding programme of events this Autumn, spanning Wildphotos, Wildscreen Industry Summit and the Panda Awards Ceremony.

Role details

• Fixed-term contract. Part or full-time, 4 or 5 days per week.
• Some evening and weekend work required.
• Contract ends 14 November 2025.
• Must be available and onsite for setup and live event days for WildPhotos (16-17th Oct, London), Wildscreen Industry Summit, and Panda Awards Ceremony (19-22 Oct).
• For more information and to apply, please visit Wildscreen.
  
  

Role Responsibilities

• Responsibility for project management and delivery of all operational and logistical aspects of WildPhotos, the Wildscreen Industry Summit and the Wildscreen Panda Awards Ceremony
• Responsibility for managing event staff, freelancers, production companies, venues and suppliers ensuring all their objectives are met within budget and to a high standard.
• Management and monitoring of event delivery budgets to ensure events are delivered within budget and delivers excellent ROI. Negotiate contracts and costs to ensure the best possible value.
• Responsibility for event ticketing, box office and online content delivery platform (Eventive)
• Sourcing and management of suppliers and venues (key venues and production company contracted), equipment, hospitality, signage and delegate merchandise (badges and lanyards)
• Responsibility for delegate experience
• Working with the wider team to ensure sponsor and partner deliverables are met
• At-event management and scheduling of event volunteers
• Working closely with the Content Team (Content Producers, Events Assistants and CEO) to support the planning and delivery of the events programme and oversight of team and volunteer schedules. Supporting with team and speaker travel, logistics and expenses
• Liaising with and supporting the communications and marketing team to promote the events to deliver expected income targets
• Ensure that appropriate evaluation and monitoring of events takes place including coordination of delegate survey to help prepare external reporting and learnings for future events.
• Working alongside the CEO, Wildscreen Board and Team to ensure safeguarding policies and practice are implemented and adhered to.
• Ensuring Wildscreen’s commitment to diversity, inclusion and sustainability is considered and integrated across all events
• Act as an ambassador for Wildscreen, helping to raise the Charity’s public and international profile, creating, maintaining effective partnerships and collaborations to further the activities and impact of Wildscreen
• Providing ad-hoc assistance for Wildscreen’s other events and activities as and when required.
  
  

Person specifications

Essential

• At least 3 year’s proven experience of managing high value events for c.500+ people across multiple days and event elements
• Budget management and reporting
• Strong project management, team working and people skills
• Experience of online event management and delivery
• Line management experience
• Strong knowledge of Microsoft Office programmes particularly Excel, Google Docs, Dropbox, Zoom, Teams
• The ability to keep track of high volumes of information and correspondence and continually prioritise in a demanding and busy environment
• An enthusiastic and flexible approach to managing a busy workload, tight deadlines and problem-solving with a willingness to adapt to changing needs
• Excellent and accurate writing and proofreading skills
• Excellent personal, written and verbal communication skills, including the ability to communicate and build relationships with a wide range of internal and external contacts at all levels
  
  

Desirable

• Knowledge of Eventive, Asana, Canva, Xero
• Good understanding of GDPR
• Knowledge of sustainability and accessibility best practices
• A good understanding of social, environmental and industry issues
  
  

How To Apply

Please complete the online application form here. This includes a couple of questions to outline your suitability for the role and reasons for applying for this role with Wildscreen. You will also be required to upload a CV. Please do not include identifiable details such as your name, email or home address on your CV as applications will be reviewed anonymously.

If you have any questions, please contact: [e-mail]

The closing date for this position is 28/07/2025 at 23:59

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Got a question about independent cinema? Send us an email

T: 0207 636 7120

E: [e-mail]

Independent Cinema Office

9 Bickels Yard

151-153 Bermondsey Street

Bermondsey

London SE1 3HA

Registered in England and Wales. Company 5369193. ICO is a registered charity No. 1109053

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