Event Logistics Coordinator

M&C Saatchi Group; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

Join a leading company in event management as an Event Logistics Coordinator, where you'll play a crucial role in overseeing talent logistics across various events. This position offers an opportunity for growth in a fast-paced environment, supporting a vibrant and dynamic team in delivering exceptional live experiences.

Benefits

27 days annual holiday

Private healthcare

Employer contributory pension

Life assurance

Income protection

Gym membership subsidy

Learning opportunities around D&I

Qualifications

• Experience in logistics management within event planning.
• Understanding of operational delivery of various events.
• Flexible attitude to working hours.

Responsibilities

• Manage talent diaries and client travel bookings.
• Coordinate event requests and logistics.
• Provide accurate project management updates.

Skills

Communication

Problem-solving

Interpersonal skills

Time management

Attention to detail

Negotiating

Education

Experience in talent management and events

Some experience in logistics-based roles

Tools

Microsoft Office Suite

Google Workspace

Job description

M+C Saatchi Talentare on the hunt for a Event Logistics Coordinator to sit across the Event Appearances operations within the LiveX Team. This is a role will support with continuous and planned growth. It presents a unique opportunity to work within a dynamic and fast-growing division.

Reporting into the Head of LiveX, the successful candidate will support the wider LiveX team in providing daily logistics management across all Event Appearances.

What you'll do:

• Ensuring expectations for M+C Saatchi Merlin talent and clients are managed and met.
• Accurately managing talent diaries; ensuring all schedules are continuously up to date and completed with accurate information and formatting.
• Liaising with clients and talent to coordinate and deliver accurate local and international travel bookings across all event operations, including hotel reservations, vehicle hire, private, first and business class flights and executive ground transfers.
• Coordinating event requests across all event operations and bookings including AV, tech, hair and make-up, and full rider requirements.
• Taking responsibility for producing and delivering all event briefings; making sure that talent have what they need to accurately fulfil the event commitment as booked / contracted by the client.
• Managing last minute event requests and troubleshooting in a calm, composed manor.
• Updating, managing, and monitoring project management systems; ensuring content is accurate at all times.
• Updating the Division’s website page as and where required.
• Working towards targets, which are set quarterly. Bonuses are paid out regularly based on team performance.
• Maintaining confidentiality of the department and talent, using discretion at all times.
• Attending events with talent and clients on a regular basis.
• Ensuring strong relations and communication with all team members and responding politely and in a timely fashion to both internal and external contacts.
• Reporting into and supporting the Head of LiveX.

What you'll bring:

• Experience in and passion for talent management and the events, TV, entertainment, sports, and media industries.
• An understanding of the operational and logistical delivery of a range of events.
• Strong interpersonal skills, such as communicating, empathy, negotiating, problem-solving and knowledge-sharing are essential.
• Proven ability and confidence to work both as an individual and as a team.
• Proactive and self-driven with a ‘no job too small’ attitude.
• Confident, articulate and highly motivated with a huge desire to learn and grow their career in a fast-paced industry.
• A flexible attitude to working outside of normal working hours to support the successful delivery of event appearances where required.
• Proven ability to juggle multiple projects, priorities and personalities.
• Proven ability to work under pressure and to deadlines.
• Fast and accurate data entry and research skills.
• Effective and proven time management and prioritisation skills to ensure deadlines are always met, are essential.
• Excellent levels of attention to detail at all times.
• A good eye for creativity and design.
• Excellent written and verbal communication skills are essential.
• Proficient in the use of the entire Microsoft Office Suite and Google Workspace.
• Experience using CRM Platforms.
• Some experience in similar logistics-based role.
• Experience in customer service.
• Experience working in a fast-paced, rapidly evolving environment.

M+C Saatchi Merlin LiveX

M+C Saatchi Talent’s live event and consultancy services are run by the LiveX division; a team dedicated to connecting globally renowned companies and brands with world-class talent, thought-leaders and opinion-formers across the Global events industry. The division was launched as a direct result of our ability to respond and invest in the changing demands of brands and consumers.

LiveX offers a breadth of live event and consultancy services, which include delivering talent who help transform client events for a vast range of live event appearances; from online and in-person corporate events and awards ceremonies to major brand conferences and festivals, with talent roles ranging from hosting and presenting, to auctioneering, keynote speaking and intimate question and answer sessions. The team are passionate about tailoring the right hosts, auctioneers, panelists, after-dinner, motivational and leadership speakers, to any occasion.

We curate and deliver bespoke talent-led events across the world, to connect clients and individuals with talent, for one-off, exclusive experiences. The team are committed to creating and delivering bespoke, “money-can’t-buy” experience days – working with our clients to create memorable events for live audiences, including sports and cookery masterclasses, football tournaments and company away-days.

LiveX bring talent-led TV shows, books, podcasts and comedy to life through specially designed and fully promoted theatre and arena tours. We work with a variety of venues across the UK, from local theatres to arenas (and everything in between!) up and down the country and internationally.

LiveX also specialise in speaker consultancy services, collaborating closely with clients to provide a range of solutions, from custom one-off speaker bookings to comprehensive event consultancy. Our dedicated team works with, and independently, from M+C Saatchi Talent’s roster, ensuring a seamless experience in fulfilling all talent requirements for events of any size.

ABOUTM+C SAATCHI TALENT

WHAT YOU’LL GET:

For the right candidate, we will offer a competitive salary and benefits package which includes 27 days annual holiday, private healthcare, employer contributory pension, life assurance and income protection. We also offer a host of benefits that support wellbeing including subsided gym membership, whilst our commitment to Diversity, Equity and Inclusion sees us offer learning opportunities around D&I, targeted mentoring programmes and the opportunity to participate in a number of active Employee Led Networks and associated events. Finally, this role will be supported with all the necessary personal development required to set someone up for success.

ABOUT M+C SAATCHI GROUP

M+C Saatchi Group has pledged its commitment to create a company that values difference, with an inclusive culture. As part of this M+C Saatchi Group continues to be an Equal Opportunity Employer which does not and shall not discriminate, celebrates diversity and bases all hiring and promotion decisions solely on merit, without regard for any personal characteristics.

If you require any reasonable adjustments throughout the recruitment and selection process, please make us aware as part of your application.

All employee information is kept confidential according to General Data Protection Regulation (GDPR).

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