Event Executive (FTC)

Hearst; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in media and events is seeking an Events Executive to support planning and executing various events across their brand portfolio. The ideal candidate will have strong organizational skills and a keen interest in the media and events landscape, alongside a proactive approach to problem-solving.

Benefits

25 days holiday (option to buy 5 additional days)

Hybrid working

Discounted gym membership

Charity day

Life assurance and pension scheme

Regular socials

Qualifications

• Awareness of the media and events industries is preferred.
• Understanding of Hearst UK brands is desired.
• Basic commercial understanding of events and sponsorship is beneficial.

Responsibilities

• Provide day-to-day support in event planning and execution.
• Assist with logistical and admin-based tasks for events.
• Support in managing relationships with suppliers and stakeholders.

Skills

Organisational skills

Time management skills

Detail-oriented

Problem-solving

Microsoft Office proficiency

Job description

Social network you want to login/join with:

We at Hearst passionately believe in the power of live (physical and virtual) experiences in our audience and clients lives.

By bringing to life our brands we strive to create live experiences that enable, inspire and excite our valued audiences and clients so they can deeply engage with the Hearst brands and audiences.

The Events Executive role will deliver events across the Hearst brand portfolio, to create the conditions and experiences to attract consumers and commercial partners.

The Role:

• Provide day-to-day support in the planning and execution of Hearst events, from initial planning to onsite or virtual delivery, with a view to independently managing small in-house events hosted at the House of Hearst office venue.
• Carry out logistical and admin-based pre-event tasks, including packing kit, managing deliveries, uploading guest lists, and collating collateral.
• Assist in delivering sponsorship campaign elements as agreed in client packages.
• Support relationships with suppliers including production, PR, and talent management teams under the guidance of senior team members.
• Assist with budget tracking and invoice reconciliation; update budget templates and support reporting as required.
• Help prepare and distribute briefing documents for internal and external stakeholders including tip sheets.
• Assist in managing on-site logistics and stakeholder support at events.
• Work with editorial teams to coordinate content and assist with speaker and talent logistics.
• Support in sourcing and liaising with suppliers (venues, caterers, AV, photographers, florists as directed.
• Participate in post-event processes such as inventory checks, supplier payments, evaluations, and meeting support.
• Assist in sourcing goodie bag items and exploring potential brand contra deals.
• Update and maintain internal databases of venues and suppliers.
• Carry out admin support including travel booking, invoice processing, and expenses.

About you:

Experience & Knowledge

• Awareness of the media and events/experiential industries
• Understanding of Hearst UK brands
• Basic commercial understanding of events and sponsorship

Skills

• Strong organisational and time-management skills
• Ability to work under pressure and meet deadlines
• Detail-oriented and thorough
• Proactive in problem-solving
• Willingness to learn and take on new challenges
• Confident using Microsoft Office (especially Outlook, Word, Excel, PowerPoint)

Behaviours

• Hardworking, enthusiastic, and team-focused
• Self-motivated and able to take initiative
• Professional and positive attitude
• Willingness to learn and grow within the role

What We Offer…

At Hearst UK, you can choose from a huge range of perks and benefits that can help you learn well, work well and live well including:

• 25 days’ holiday (with the option to buy up to 5 additional holiday days) - pro rated for part-time or fixed-term employees
• Hybrid working – Four days per week in the office
• Discounted gym membership
• Spend a charity day with your favourite good cause
• Life assurance and pension scheme
• Regular socials and more!

There’s more to your story than you imagine. And the next chapter begins right here.

Hearst UK is deeply committed to using our influential brands to reflect the world we want to live in – one that respects, protects, represents and uplifts the voices and opinions of all people. As a business, we recognise the significant benefits of creativity, collaboration and innovation that comes with diverse teams. Not only is diversifying the voices in our organization the right thing to do, but it also helps us to make powerful and exciting content that can be enjoyed by many more people. This is why we’re working to build a sense of true belonging within our business and foster a culture in which everyone feels heard.