Event Executive

TN United Kingdom; London; Hybrid; GBP 25,000 - 45,000; Full time

Job summary

An innovative firm is seeking an Event Executive to support the planning and execution of diverse events. In this dynamic role, you will collaborate with cross-functional teams, manage logistics, and ensure memorable experiences for clients and attendees. Your organizational skills and attention to detail will be crucial as you assist in budget management and vendor coordination. This position offers a unique opportunity to grow within a leading B2B agency renowned for its creative approach to event marketing. If you thrive in fast-paced environments and have a passion for event management, this role is perfect for you.

Benefits

Company pension

Flexible working policy

23 days paid leave

Cycle to work scheme

Refer a friend scheme

Access to training platform

Employee rewards program

Wellness days

Qualifications

• Bachelor's degree in Event Management or related field preferred.
• Excellent organizational and time management skills required.

Responsibilities

• Support event planning, logistics, and vendor coordination.
• Assist in budget creation and tracking for events.

Skills

Organizational Skills

Time Management

Interpersonal Skills

Problem-Solving

Creative Thinking

Flexibility

Education

Bachelor's degree in Event Management

Bachelor's degree in Business

Bachelor's degree in Marketing

Bachelor's degree in Hospitality

Tools

Event Management Software

Project Management Tools

Microsoft Suite

Job description

As an Event Executive, you will play a pivotal role in supporting the Event Practice to plan, coordinate, and execute a wide range of events, led by the campaign lead, ensuring seamless and memorable experiences for our clients and attendees.

You will be accountable to support with conceptualizing event themes, event logistics, coordinating with vendors and stakeholders, contributing to budgets, to deliver event strategies to meet the campaign objectives.

Your keen eye for detail and strong organizational skills will be critical in orchestrating events to exceed our clients' expectations. Additionally, you will collaborate closely with cross-functional teams to ensure delivery of all aspects of the event.

This is a 12 month contract to perm role.

Responsibilities:

Proposal & Pitches

1. Assist in gathering information and data needed for proposals/pitches, ensuring all necessary details are included.
2. Organize proposal materials and supporting documents for easy access during the proposal creation process.

Event Planning and Coordination Overview

Administrative Support

1. Assist in administrative tasks related to event planning, such as scheduling, data entry, and document organization.
2. Support in organizing meetings and communications with stakeholders.

Logistics Coordination

1. Assist in coordinating event logistics, including venue arrangements, transportation, and equipment setup.
2. Communicate logistical details to relevant parties and vendors.

Vendor Research and Selection

1. Assist in identifying potential vendors based on event requirements.
2. Research vendor capabilities and offerings to ensure they align with event needs.
3. Communicate event requirements and expectations to vendors.
4. Assist in coordinating meetings and discussions with vendors.

On-site Event Management

Logistics Support

1. Assist in event setup, arranging logistics, and ensuring everything is in place as per the plan.
2. Help with the coordination of registration, equipment, materials, and signage for the event.

Participant Assistance

1. Provide information and assistance to participants and attendees during the event.
2. Assist with registration, guiding attendees, and addressing their inquiries.

Post-Event Evaluation and Reporting

Data Collection

1. Assist in gathering post-event data, feedback, and surveys from attendees.
2. Compile data for further analysis and reporting.

Documentation

1. Assist in documenting event highlights, challenges, and successes for future reference.
2. Prepare a summary of feedback received from attendees.

Budget Management

Budget Creation

1. Assist in the development of event budgets based on event requirements, vendor outreach, historical data, and cost estimates.
2. Assist in negotiating contracts with vendors and suppliers to secure favourable terms, pricing, and payment schedules.

Budget Tracking

1. Assist in tracking event expenses and updating budget records.
2. Ensure all invoices and receipts are organized and accounted for.

Data Entry

1. Assist in inputting financial data into budget management templates or software working alongside the PMO Function.
2. Help maintain accurate and up-to-date budget records.

Practice Marketing (External Positioning)

1. Support the development of marketing collaterals showcasing the agency's services and past event successes.
2. Assist in conducting market research to identify trends and potential target audiences for marketing efforts.

Requirements

1. Preferable bachelor's degree or similar in Event Management, Business, Marketing, Hospitality or a related fields.
2. Preferably with some experience/exposure amongst an agency within the Event Marketing Industry.
3. Excellent organizational and time management skills, with the ability to manage multiple projects simultaneously.
4. A keen eye for detail, creative thinker with the ability to be a solution-oriented problem solver.
5. Excellent interpersonal and communication skills to liaise, communicate and negotiate with vendors.
6. Strong teamwork and collaboration skills.
7. Ability to work in a fast-paced, dynamic environment.
8. Proficiency in event management software's & platforms, project management tools, and Microsoft Suite.
9. Flexibility to work irregular hours, including evenings and weekends, to oversee events.

This job description serves as a general overview of the role and its responsibilities and expectations may vary from time to time.

What we offer

1. Company pension
2. Flexible blended working policy with 2 days per week in our London office – work the way that best suits you
3. 23 days paid leave with annual increases after a period of service. 3 days to be taken over Christmas/New Year and a day off on your birthday
4. Cycle to work scheme
5. Refer a friend scheme
6. Access to MOI's M | University training platform to help you grow
7. Employee rewards and recognition programme
8. Wellness days throughout the year

About MOI

MOI is the world's leading global multi-specialist B2B agency, with offices in London, New York, Seattle, Dubai, Singapore, Munich, and Sydney.

As Best Agency of the Year (B2B Marketing Awards 2022) and Best Company to Work For (Best Companies), we're committed to redefining the business of creativity as the catalyst for B2B growth. Why? Because we believe B2B experiences can be so much better.

We embrace different and deliver on our vision through our proprietary approach to strategy-informed creative thinking. Our Turning Heads methodology combines the best of strategic consulting, creative thinking, media, technology, and sales expertise. This enables us to develop intelligent, head-turning solutions which creates change and empowers our clients to differentiate, transform, and grow.

Some of the world's largest tech organisations trust us to turn the heads that count, including Adobe, Ciena, Dropbox, Facebook, AWS, Google Cloud, Oracle, ServiceNow and Proofpoint.

We are committed to creating a workplace that values equality, diversity, and inclusion. We believe that a diverse and inclusive workforce not only fosters innovation but also ensures that every individual's unique perspective is celebrated and respected. We are an equal opportunities employer and are dedicated to providing a work environment that embraces all backgrounds, experiences, and perspectives. At MOI, all qualified applicants will be considered for employment without regard to age, disability, ethnicity, sexual orientation or any other protected basis under appropriate law. We strive to build a culture where everyone feels welcome, included, and able to bring their full selves to work. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process. Please let us know in your application if you require an accommodation during the interview process.