Event Executive

The Lord Mayor's Appeal is a charity that supports communities and drives positive change by raising awareness and funds for key causes. One aspect of our fundraising is through a variety of high-profile events, where we aim to unite people, businesses, and organisations to make a meaningful impact in London and beyond. Our events create lasting connections and through the funds raised have societal impact as well as being fun.

We are seeking an organized, enthusiastic, and results-driven Events Executive for a 6-month contract to assist in the planning, coordination, and delivery of our high-profile fundraising and awareness events. This role is ideal for someone with experience in event management who is looking to work within the charity sector and contribute to the success of impactful events. You will work closely with the two Events Managers to ensure smooth and successful event execution.

Responsibilities

Event Planning and Coordination:

oAssist in planning, organising, and executing events, from the initial concept through to post-event evaluation.

oCoordinate logistics, including venue arrangements, guest lists, and catering.

oMaintain and update event planning documents and timelines to ensure tasks are completed on schedule.

oCommunicate with vendors, suppliers, and stakeholders to ensure all event requirements are met.

Guest and Stakeholder Management:

oSupport in the management of guest lists, invitations, RSVPs, and on-the-day registration.

oHelp ensure all stakeholders, including sponsors and partners, are well-informed and engaged throughout the process.

oProvide customer service support for event attendees, ensuring a positive experience.

Marketing and Promotion Support:

oAssist with event promotion, including social media campaigns, email marketing, and outreach efforts.

oHelp develop marketing collateral and event materials to ensure consistency with The Lord Mayor’s Appeal’s brand.

oWork closely with the communications team to drive attendance and media coverage for events.

On-Site Event Management:

oSupport event logistics on the day, including setup, execution, and breakdown.

oHelp to troubleshoot any issues that arise on-site and ensure the event runs smoothly.

oManage and coordinate volunteers to ensure efficient operation on the day.

Post-Event Support:

oFollow up with thank-you letters to sponsors, partners, and participants.

oGather feedback from attendees, partners, and stakeholders to assess the success of events.

oAssist with post-event reporting, including tracking attendance, fundraising totals, and media coverage.

General Administrative Support:

oSupport the Events team with administrative tasks, including budget tracking, invoicing, and maintaining event databases.

oAssist with data entry and maintaining accurate records of event activities.

Qualifications

Experience: Minimum of 1-2 years of experience in event management, preferably within the charity, not-for-profit, or corporate sectors.

Organisational Skills: Excellent organisational skills with the ability to manage multiple projects and meet deadlines.

Communication: Strong verbal and written communication skills, with the ability to engage effectively with diverse stakeholders.

Problem-Solving: Proactive, with the ability to resolve issues swiftly and professionally.

Attention to Detail: A keen eye for detail, ensuring all event elements are coordinated effectively.

IT Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Familiarity with event management platforms (e.g., Eventbrite) is a plus.

Team Player: Ability to work collaboratively within a team, with a positive and flexible approach.

Adaptability: Flexible and able to adapt to changing priorities in a fast-paced environment.

Desirable: Experience working in the charity sector or with fundraising events is highly beneficial.

Deadline for applications: Friday 16 May 2025

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Management and Manufacturing

• Industries

  Non-profit Organizations

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