Event Executive

Legends Global (Europe); Coventry; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

25 Days Annual Leave

Life Assurance

5% Pension Contribution

Healthshield Cover

Employee Assistance Programme

Eye Care Support

Cycle to Work Scheme

Employee Referral Scheme

Job summary

Legends Global in Coventry is seeking an Event Executive to support planning, coordination and delivery of conferences, meetings, exhibitions and hospitality events, ensuring an exceptional client experience and seamless operational execution on site.

You will independently manage conference and banqueting events under £10,000, while supporting Event Managers on larger events, acting as a key liaison between clients, internal teams and suppliers to ensure successful delivery.

Qualifications

• Previous experience in events, hospitality or customer service.
• Experience supporting planning, coordination or delivery of customer-facing events is desirable.
• Familiarity with event management systems, with experience of iVvy advantageous.

Responsibilities

• Coordinate and deliver events by managing client requirements, preparing Event Banqueting Orders (EBOs), event timelines and operational briefs, and supporting the successful execution of conferences, meetings, exhibitions and hospitality functions.
• Manage client relationships throughout the event lifecycle, conducting client communications, meetings and site visits, ensuring requirements are understood, communicated and delivered to a high standard.
• Provide comprehensive event administration, maintaining accurate event records, contracts, correspondence and booking system information, while preparing operational documentation such as floorplans, staffing schedules and setup instructions.
• Support on-site event delivery, acting as a client contact, coordinating with Catering, Operations, Technical and Front of House teams, and ensuring event setups meet agreed specifications.
• Drive client satisfaction and business growth, gathering post-event feedback, identifying opportunities for repeat business and supporting continuous improvement initiatives.
• Collaborate with internal teams and external suppliers, ensuring all services, contractors and stakeholders contribute effectively to the successful delivery of events.

Skills

Communication

Organisation

Time management

MS Office

Event management software

Teamwork

Client-focused

Multitasking

Tools

iVvy

Job description

The Role

The Event Executive is responsible for supporting the planning, coordination and delivery of conferences, meetings, exhibitions, banqueting and hospitality events, ensuring an exceptional client experience and seamless operational execution. The role independently manages conference and banqueting events valued under £10,000, while supporting Event Managers on larger events, acting as a key liaison between clients, internal teams and suppliers to ensure successful event delivery.

The Role

The Event Executive is responsible for supporting the planning, coordination and delivery of conferences, meetings, exhibitions, banqueting and hospitality events, ensuring an exceptional client experience and seamless operational execution. The role independently manages conference and banqueting events valued under £10,000, while supporting Event Managers on larger events, acting as a key liaison between clients, internal teams and suppliers to ensure successful event delivery.

The Responsibilities

• Coordinate and deliver events by managing client requirements, preparing Event Banqueting Orders (EBOs), event timelines and operational briefs, and supporting the successful execution of conferences, meetings, exhibitions and hospitality functions.
• Manage client relationships throughout the event lifecycle, conducting client communications, meetings and site visits, ensuring requirements are understood, communicated and delivered to a high standard.
• Provide comprehensive event administration, maintaining accurate event records, contracts, correspondence and booking system information, while preparing operational documentation such as floorplans, staffing schedules and setup instructions.
• Support on-site event delivery, acting as a client contact, coordinating with Catering, Operations, Technical and Front of House teams, and ensuring event setups meet agreed specifications.
• Drive client satisfaction and business growth, gathering post-event feedback, identifying opportunities for repeat business and supporting continuous improvement initiatives.
• Collaborate with internal teams and external suppliers, ensuring all services, contractors and stakeholders contribute effectively to the successful delivery of events.

What We're Looking For

Experience & Knowledge

• Previous experience in an events, hospitality or customer service environment.
• Experience supporting the planning, coordination or delivery of customer-facing events is desirable.
• Familiarity with event management systems, with experience of iVvy advantageous.

Skills & Capabilities

• Strong communication and interpersonal skills, with a professional and client-focused approach.
• Excellent organisational, administrative and time-management skills, with strong attention to detail.
• Ability to manage multiple priorities and perform effectively under pressure in a fast-paced environment.
• Competent in Microsoft Office and event management software.
• Strong teamwork, stakeholder management and relationship-building skills.

Personal Attributes

• Proactive, adaptable and solution-focused.
• Professional, confident and customer-oriented.
• Flexible in approach to changing priorities and working hours.
• Positive team player with a collaborative working style.

What can we offer?

• 25 Days Annual Leave – Work hard, rest well.
• Life Assurance – Peace of mind knowing your loved ones are protected.
• 5% Pension Contribution – Helping you prepare for a bright future.
• Healthshield Cover – Support with dental, physio, counselling and more for you and your children.
• Employee Assistance Programme – AXA Health support whenever you need it.
• Eye Care Support – Vouchers and contributions towards glasses.
• Cycle to Work Scheme – A greener, healthier commute.
• Employee Referral Scheme – Recommend great people and get rewarded.

Recruitment Process Outlined

• 1st Stage - Introductory Call with Talent Team
• 2nd Stage - Interview with Hiring Manager

Any offer of employment will be subject to satisfactory pre‑employment checks. These may include verification of identity, proof of address, right to work, employment history, qualifications, and—where relevant to the role—a basic or enhanced DBS check. All checks will be carried out in line with data protection law and we will only request information that is necessary for the role.

Inclusive Workplace

At Legends Global , we are committed to leading the entertainment industry towards a greener, faster, and more innovative digital future. There’s never been a better time to join our team. We aim to be an inclusive organisation, trusted and admired by our colleagues, customers, and suppliers. Join us and make a significant impact from day one.

We are committed to active inclusion, diversity, and equal opportunities. This commitment begins with our recruitment and selection process. We welcome discussions about flexible working arrangements.

We will continue to review applications on a rolling basis and may close the advert before the closing date.