Event Coordinators (Gala Dinner & Pride Afterparty)

London LGBT Community Pride CIC; London; On-site; GBP 80,000 - 100,000; Full time

Job description

Your Pride In London

Year after year, London's Pride celebrations bring people together in amazing ways. The connections and community we build lay the groundwork for a brighter, more inclusive future. Now's your opportunity to play a meaningful part as a Pride in London volunteer.

Pride in London is embracing a renewed sense of purpose that resonates with everyone. We stand as a beacon to highlight ongoing challenges within the LGBTQ+ community, even amidst progress. Our roots intertwine the protest origins of Pride with the spirit of celebration. Our guiding values – Visibility, Unity, and Equality – drive every step we take.

Our incredible team is a blend of passionate staff and volunteers who champion diversity, inclusivity, and understanding. We hail from diverse walks of life, forming a vibrant community of change-makers. Our ultimate goal? To amplify awareness of LGBTQ+ matters and advocate for the rights that ensure equal lives for all.

With a diverse and dedicated year-round team of around 150 volunteers, we orchestrate Pride in London, the incredible event that unites us all. Your unique voice can contribute to the symphony!

Your Role

As an Event Coordinator for Pride in London, you will be responsible for the planning and organisation of one of our signature events—either the prestigious Pride Gala or the vibrant Pride Afterparty. This role requires strong organisational skills to develop and implement comprehensive plans, including timelines, budgets, and resource allocation. Working within our Special Projects Manager, you will help ensure the successful delivery of an unforgettable celebration that supports Pride in London's mission and engages our diverse communities.

• This role has a flexible start time; however, we would be looking for someone who can start as soon as possible.
• Please be aware this is a VOLUNTEER role.

• The average weekly commitment would be up to and around 4-6 hours per week.

Application Closing: 10th May

Interview Week Date: W/B 12th May

Your Responsibilities

Planning and Organisation: Developing and implementing plans for projects, events or programs, including timelines, budgets, and resource allocation.

Communication: Communicating effectively with team members, clients, and other stakeholders to convey project updates, requests, and ensure alignment.

Coordination: Working with different teams or departments to ensure tasks are completed efficiently and on time, and that resources are utilised effectively.

Tracking and Monitoring: Monitoring project progress, tracking deadlines, and reporting on key metrics to ensure projects stay on track.

Problem Solving: Identifying and resolving issues that may arise during the project or event, to have a smooth execution.

Support: Providing administrative support, such as scheduling meetings, preparing materials, and managing communications.

What you'll bring to the role:

Strong communication skills: Effective communication with team members, clients, and stakeholders is crucial.

Excellent organizational skills: The ability to prioritize tasks, manage multiple projects, and keep track of deadlines.

Attention to detail: Ensuring accuracy and completeness in all tasks and projects.

Time management skills: Managing multiple tasks and deadlines effectively.

Ability to work independently and as part of a team: Working independently to manage tasks and projects, while also collaborating with others to achieve common goals.

What you'll get from Pride In London:

• A Chance to Build New Connections: Pride In London is made up of a diverse collection of individuals, including members of the LGBTQ+ community, allies, and activists.
• Sense of Volunteer Purpose and Contribution: Volunteering with Pride In London gives you the chance to be part of an important annual event which creates an impact on over a million attendees, many of whom may be experiencing Pride for the first time.
• Experience in Event Management: London Pride is a large-scale, multi-site event, giving you the opportunity to gain or build upon previous event management experience. Building skills in organisation, communication, coordination, and problem-solving across the process.
• Networking Opportunities: Volunteers often get the chance to work alongside and interact with key figures and groups within the LGBTQ+ community as well as hundreds of volunteers from all walks of life.
• Fun and Enjoyment: Volunteering at Pride puts you within a fun, celebratory, and vibrant atmosphere, with the opportunity to volunteer at both Pride Event Day and many other events year-round.
• Contribution to Social Change: Through volunteering with Pride In London, you will actively be contributing to the ongoing fight for equality and visibility for the LGBTQ+ community, and in turn, helping to create a more inclusive society.

Diversity & Inclusion

• Pride in London embraces diversity and inclusion. We recognise that diversity of background, experience, and thought enrich our community and empower innovation.
• We welcome and encourage volunteer applications from candidates of all gender, ethnic and cultural backgrounds as well as ages, sexual orientations, abilities, beliefs, and experiences. Creating an environment where people feel comfortable being their true selves fosters creativity and community.
• Our commitment is to provide equal opportunities to qualified volunteers without judgement or discrimination. As a member of our team, you can expect fair treatment and genuine consideration.
• If this role resonates with your passion for creating positive change, we invite you to apply.