Event Coordinator (London, UK)

TN United Kingdom; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player seeks a highly organized individual to join their Technical Event Production team. This role involves providing high-level administrative support, managing event bookings, and coordinating with various stakeholders to ensure seamless execution of events. The ideal candidate will possess strong communication skills, a proactive approach, and the ability to thrive in a fast-paced environment. Join a dynamic team dedicated to delivering awe-inspiring digital experiences and take your career to new heights in the exciting world of event production.

Qualifications

• Experience in meeting planning or stage management is essential.
• Strong communication skills and ability to maintain positive relationships.

Responsibilities

• Provide high-level administrative support for the Technical Event Production team.
• Manage and update calendars for all requested events.

Skills

Meeting Planning

Stage Management

Oral Communication

Written Communication

Time Management

Creative Problem Solving

Relationship Building

Organizational Skills

Tools

Google Applications

Microsoft Office Suite

Job description

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A wholly owned subsidiary of System One Services, The Dreamtek Group is a fully integrated production company offering a range of creative solutions to help our customers create and deliver awe -inspiring digital experiences. To support this we have teams working across 4 key areas of the business; Virtual/Hybrid Event, Video Production, Studio Builds, and a Talent division that offers a fully Managed Service for permanent & freelance staffing across the AV, Events & Production industries.

The Day-to-Day

• Provide high-level administrative support for the Technical Event Production team
• Respond promptly to event booking requests from various client stakeholders and schedule pre-production meetings as required to gather full event scope
• Manage and update calendars with each requested event
• Work with the Senior Coordinator to plan project operations, establish priorities and deliver elements to the client in timely manner
• Prioritise, manage and deliver responsibilities as assigned by Senior Coordinator and Team Lead which may include, but are not limited to:
  • Produce production briefs based on client requirements
  • Create and maintain project documentation
  • Coordinate on-site event staff
  • Review production briefs and event schedules for accuracy
  • Coordinate internal and external meetings
  • Assist in developing event design elements
  • Meet & Greet clients ahead of event kick off
• Database management to ensure consistency of information, accurate data, input new information when required and generate lists upon request
• Work closely with the event producers to facilitate the delivery of larger profile events
• Provide support for the Producer/Editor to coordination for video production projects
• Perform general administrative tasks
• Cultivate and maintain relationships with colleagues, clients and vendors
• Work with the team to ensure adherence to client and MSP standards
• Be proactive with ideas and creative solutions
• Performs other ad hoc duties as required by the business

Qualifications

• Experience in meeting planning or stage management
• Ability to establish relationships and maintain a positive rapport with colleagues, clients, vendors and suppliers
• Strong oral and written communication skills
• Highly organised with excellent time management skills to handle multiple tasks simultaneously, meet strict deadlines, and maintain attention to detail
• Knowledge of Google applications or Microsoft Office Suite
• Creative problem solver, resourceful, and a team player
• Calm and flexible approach to handling the pressure and stress of ever-changing demands
• Ambitious, proactive and flexible when working in fast paced environment
• Demonstrated ability to collaborate with colleagues at all levels
• Self starter that can demonstrate being open to learning
• Desirable: Understanding and experience of various event formats, including Q&A, training events, town hall meetings etc