Event Coordinator

Expert Hosts; Greater London; Remote; GBP 40,000 - 60,000; Full time

Job summary

A leading sports hospitality provider in Greater London is seeking an Event Coordinator to enhance guest experiences during the FIA Formula 1 season. This role involves planning events, managing logistics, and ensuring exceptional delivery. Candidates should possess strong project management and event coordination skills, with a passion for sports and hospitality, as well as a full driving license. An excellent remuneration package and opportunities for travel are included.

Benefits

28 days holiday

Competitive Lieu Day entitlement

Travel opportunities

Qualifications

• Experience in event planning and coordination.
• Ability to engage with guests positively.
• Significant experience with high-profile individuals.

Responsibilities

• Assist with planning and designing guest experiences.
• Liaise with stakeholders for event delivery.
• Conduct post-event analysis and feedback.

Skills

Project management skills

Event coordination skills

Ability to innovate and solve issues

Organizational skills

High energy and enthusiasm

Multitasking ability

Communication skills

Proficiency in Microsoft programs

Experience in motorsport

Job description

Expert Hosts: Revolutionising Sports Hospitality Since its inception in 2016, Expert Hosts has been at the forefront of transforming sports hospitality. Expert Hosts specialises in creating unforgettable experiences for guests in sport. Our philosophy is simple: the best way to experience sport is through those who have lived and breathed it.

A Diverse and Skilled Team

Our team is a blend of seasoned professionals and emerging talents, continuously mentored to elevate their skills and expertise. We pride ourselves on our hosts' meticulous attention to detail and dynamic adaptability, ensuring perfection in every aspect of the guest experience.

Exceptional Guest Experiences

At the heart of our services is an unwavering commitment to exceptional guest experiences. Each host is carefully selected for their sporting expertise and hospitality skills, ensuring every interaction is extraordinary. We are passionate about creating lasting memories for our guests. At Expert Hosts, we live by our motto: “We work for the guests.”

We are seeking an Event Coordinator to support the delivery and optimisation of our activations throughout the FIA Formula 1 season. Working closely with the Senior Core Team, this role will help ensure the seamless execution of all our trackside activations.

The Responsibilities

• Assist in the planning of events as well as designing new guest experiences.
• Liaise with stakeholders onsite to ensure exceptional event delivery.
• Ability to engage with guests with high energy and enthusiasm.
• Work collaboratively with internal departments to ensure the guest experience is delivered to the highest standard.
• Identify and develop opportunities to improve client experiences.
• Build roadmaps for targeted improvements and refinements of events and experiences.
• Attend world class sporting events on rotation with the team.
• Conduct post-event analysis and produce feedback aligned with our event KPIs.
• Project management of selected events and activities.
• Coordination of staff on event to ensure a seamless delivery for the client.

The Person

• Ability to innovate, think creatively and solve issues rapidly.
• Significant project management skills (planning, deadlines, deliverables)
• Excellent event coordination skills
• Highly organised and ability to multitask.
• Ability to prioritise workload, demonstrate time management and work to deadlines.
• Opportunity to travel both internationally and within the UK. UK residency is advantageous but not essential
• Full Driving Licence
• Extensive experience working with brands and high-profile individuals across business, politics, entertainment, and other sectors. Extensive experience working with brands and high-profile individuals across business, politics, entertainment, and other sectors.
• F1/Motorsport experience ideal
• Highly proficient in Microsoft programs such as Word, PowerPoint, and Excel
• Highly proficiency in multiple languages would be beneficial, although not essential
• Aligned with the core values and goals of the company.

The Role

• Primarily remote working when not on-site at events, with visits to client offices.
• Travel to Formula 1 races and other events as required, both within the UK and internationally.
• An excellent remuneration package with 28 days holiday, in addition to UK bank holidays
• Competitive Lieu Day entitlement.