Event Coordinator

SGS; Crawley; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A multinational company in Oil & Gas is looking for an Event Coordinator for a 1-year contract starting June 1st. The role involves overseeing the planning and execution of corporate events and trade shows in the UK and internationally. Candidates should have at least 3 years of experience in event management, strong organizational and communication skills, and a bachelor's degree in marketing or communications. Full-time work will require travel to Crawley or London offices and PAYE only.

Qualifications

• Experience in event planning or coordination in a corporate environment.
• Proven track record of successful events.
• Ability to stay calm under pressure.

Responsibilities

• Oversee planning and execution of corporate events and trade shows.
• Manage vendor selections and budgets.
• Handle logistics and attendee management.

Skills

Event planning experience

Successful event execution

Organizational skills

Communication skills

Negotiation skills

Multitasking skills

Customer-service mindset

Project management skills

MS PowerPoint proficiency

MS Excel proficiency

Education

Bachelor’s degree in marketing or communications

Job description

Our Client, in the Oil & Gas industry, are currently looking for an Event Coordinator. This is a 1 year contract to start 1st of June

Full time work at least 2-3 days the contractor would need to travel to London's or Crawley offices.

PAYE only

Objectives of this role

• Oversee the planning and execution of in person corporate events and trade shows in the UK and overseas
• Own every aspect of an event, from venue choice to success metrics
• Keep budgets and timelines under control at all times

Responsibilities

• Develop a complete understanding of the requirements for every event and trade show
• Research vendors and make selections based on their creativity, quality, and cost
• Attendee management and logistics for participants, including rooming lists, transportation bookings, customer support, F&B management.
• Oversee administrative processes such as contracts, payments to suppliers, internal approvals and reporting
• Develop content for event materials and work with graphic designer to produce
• Handle day-to-day of events and programs, including order placements, vendor monitoring, travel planning, restaurant reservations, attendee participation, registration counts, RSVP tracking, and issues resolution
• Liaise with internal and external stakeholders for planning, execution and participation
• Collaborate with team and cross functional partners to develop individual 360 strategies for each trade show and event.
• Project Manage details that support timeline and keep deliverables on track
• Oversee marketing and creative elements including messaging and imagery
• Lead on-site event end-to-end

Required skills and qualifications

• Experience in event planning or event coordination in a corporate environment
• Proven track record of creative, successful events
• Excellent organizational, communication, negotiating, and multitasking skills
• Ability to remain calm under pressure and maintain a customer-service mindset
• Bachelor’s degree in marketing or communications discipline
• 3+ years of experience in event management with leading physical and virtual tradeshows, conferences in business-to-business environments. Hands-on corporate event planning and logistics experience, ideally within the technology or energy industries.
• Self-starter and problem solver
• Strong project management skills, attention to details to support success and efficiency
• Strong ability in MS Power Point and MS Excel