Event and Travel Manager Maternity cover (Pharma client)

American Express Global Business Travel; United Kingdom; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in the travel sector is seeking an Event and Travel Manager for a maternity cover position focusing on a pharmaceutical client. The successful candidate will be responsible for organizing and managing events while ensuring compliance with industry regulations. Strong organizational skills, client management, and event planning experience are essential. This role offers the chance to work in a dynamic and inclusive environment, supporting high-volume meetings across the UK and Ireland.

Benefits

Health and welfare insurance plans

Retirement programs

Parental leave

Travel deals from major providers

Access to over 20,000 courses for professional development

Inclusion Groups for community connection

Qualifications

• Knowledge of pharma compliance regulations preferred.
• Experience in client relationship management essential.
• Previous experience in event management and budgeting required.

Responsibilities

• Support multiple clients’ events, manage service quality.
• Venue sourcing and coordination of all services required.
• Maintain knowledge of event management methodologies.

Skills

Organisational skills

Management skills

Communication skills

Negotiation skills

Attention to detail

Tools

Cvent

Microsoft Office

Excel

Job description

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Event and Travel Manager Maternity cover (Pharma client)

Client: American Express Global Business Travel

Location: United Kingdom

Job Category: Other

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EU work permit required: Yes

Job Reference: 13b44fc7d213

Job Views: 6

Posted: 29.06.2025

Expiry Date: 13.08.2025

Job Description:

Amex GBT is a place where colleagues find inspiration in travel as a force for good and – through their work – can make an impact on our industry. We’re here to help our colleagues achieve success and offer an inclusive and collaborative culture where your voice is valued.

This specific role will be working within a team dedicated to a Medical Company and knowledge of HCP compliance regulations is preferred. The ideal candidate will have a pharmaceutical events background, with experience within the pharmaceutical marketing and events industry.

The ideal candidate will have excellent organisational, management and communication skills, with Event Management Experience and a knowledge of meeting venues in Ireland & UK would be a bonus.

Previous experience in client relationship and the ability to work in a team environment being adaptable to the changing demands of the client is essential.

You will provide support for the client’s high volume and low touch meeting and events which will require organisational skills and the ability to work under pressure.

Excellent communication skills via conference calls, face-to-face and written correspondence are key.

Utilize web-based technology for viewing financial proposals, keep within budget guidelines advised and reporting during and after the event has closed.

The job holder will need to maintain up-to-date knowledge of event management methodologies, the changes in the meetings business as well as innovative venue solutions.

What You'll Do:

• As this role is for a pharmaceutical client, candidates will have a good understanding and knowledge of pharma compliance and the regulations that this industry is governed by.
• Support multiple clients’ events
• Effectively plan and manage your workload and deliver outstanding service to the clients’ specifications including working with research, event proposals, policies, negotiation, and management of suppliers
• Communicate confidently amongst peers to share best practice and with internal and external suppliers
• Venue sourcing for meetings and events within Ireland & UK
• Coordination of all involved services (venues, accommodation, transportation, restaurant, transfers)
• Attendee Management
• Prepare documentation for attendees (Programme, Welcome letter, Air, Train ticket)
• Make required payments to suppliers as per ad hoc agreements
• Undertake continuous self-development and training

What We're Looking For:

• Previous experience in event or meeting management
• Proven negotiation skills and an understanding of the ability to effect win/win solutions
• Good knowledge of Irish & UK venues would be a benefit
• Knowledge of program/event management and budget maintenance
• Proven prioritisation and time management skills as well as excellent attention to detail when working under pressure to meet deadlines
• Meeting Event Management technology system experience preferred with an online sourcing tool, e.g., Cvent
• Excellent computer skills, particularly Microsoft packages and Excel

Location: United Kingdom

The #TeamGBT Experience

Work and life: Find your happy medium at Amex GBT.

• Flexible benefits are tailored to each country and start the day you do. These include health and welfare insurance plans, retirement programs, parental leave, adoption assistance, and wellbeing resources to support you and your immediate family.
• Travel perks: get a choice of deals each week from major travel providers on everything from flights to hotels to cruises and car rentals.
• Develop the skills you want when the time is right for you, with access to over 20,000 courses on our learning platform, leadership courses, and new job openings available to internal candidates first.
• We strive to champion Inclusion in every aspect of our business at Amex GBT. You can connect with colleagues through our global INclusion Groups, centered around common identities or initiatives, to discuss challenges, obstacles, achievements, and drive company awareness and action.
• And much more!

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.

For additional disclosures in accordance with the LA County Fair Chance Ordinance and our commitment to providing reasonable accommodations for individuals with disabilities, please let your recruiter know if you need an accommodation at any point during the hiring process.

What if I don’t meet every requirement? If you’re passionate about our mission and believe you’d be a phenomenal addition to our team, don’t worry about “checking every box”; please apply anyway. You may be exactly the person we’re looking for!