Event & Activation Assistant

JLL; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading real estate service provider seeks an Event & Activation Assistant in London to support event coordination across Hammerson’s destinations. Responsibilities include stakeholder support, planning events, compliance with safety standards, and post-event analysis. Ideal candidates will have experience in event coordination and strong organizational skills. This role offers an excellent opportunity within a dynamic team environment.

Qualifications

• Experience in supporting event management plans and maintaining documentation.
• Understanding of event safety requirements is important.
• Ability to build relationships with various stakeholders.

Responsibilities

• Support the coordination of events and activation experiences for Hammerson.
• Assist in maintaining relationships with key stakeholders and administrative support.
• Collect feedback from events to analyze and document performance metrics.

Skills

Event coordination

Communication skills

Organizational skills

Stakeholder management

Education

Relevant experience in event coordination or production assistance

Tools

Digital document management systems

Job description

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JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Join the JLL team and provide essential support as an Event & Activation Assistant on the Hammerson account, a key client for JLL. In this role, you will support the coordination of events and activation experiences across Hammerson's destinations, working closely with the Hammerson Marketing & Placemaking and Brand Partnerships Teams, the JLL Property & Asset Management team, and the Destination teams.

Working under the guidance of the Event & Activation Manager, you will assist across a diverse portfolio of experiences that span the cultural landscape whilst consistently delivering exceptional creative execution. Your remit will encompass everything from live music festivals and sporting events to light shows, art installations, and retail brand activations. This offers the opportunity to develop expertise across multiple event categories, from intimate VIP gatherings to mass-attendance public experiences.

As the Event & Activation Assistant, you will assist in implementing event plans, reviewing documentation, and supporting stakeholder relationships to ensure the successful execution of events, from initial concept development through to completion.

Key Responsibilities

Stakeholder Support

Assist in maintaining relationships Hammerson’s Marketing & Placemaking and Brand Partnerships Teams, Destination management teams, and relevant key stakeholders

Provide administrative support for stakeholder communications and meetings

Planning and Coordination

Support the Event & Activation Manager in developing event timelines and schedules

Gather and organise documentation for insurance and risk management purposes

Assist with compiling information on legislative and licensing requirements

Collect technical specifications for events and maintain production records

Create and maintain briefing materials for Destination teams and Event Organisers

Schedule and prepare for pre-event planning meetings

Health, Safety & Security

Assist in the collection and organisation of event safety documentation

Support compliance processes related to the Working Practices Manual

Help monitor adherence to H&S and Environmental procedures

Upload and organise event management documentation to JLL's risk management platform

Track security requirements and supporting documentation

Liaise with suppliers to collect necessary H&S, security, install/de rig documentation

Communicate contractor management protocols and access requirements

Provide on-site assistance during building, event, and break down stages

Team Support

Attend internal stakeholder meetings and take detailed notes

Maintain records of all events, communications and documentation

Report directly to the Event & Activation Manager

Post-Event Activities

Collect feedback from events for analysis and key learnings

Help document incidents and compile reports

Assist in analysing event performance metrics

The Candidate

Relevant experience in event coordination or production assistance. The ideal candidate should have good communication skills, basic understanding of event safety requirements, confident managing multiple stakeholders and strong organisation skills.

Experience in supporting event management plans, maintaining documentation, and basic knowledge of Health, Safety and Security practices is important. The candidate should be comfortable building relationships with various stakeholders and have a willingness to learn about relevant legislation including the Health and Safety at Work Act and The Terrorism (Protection of Premises) Act - (Martyn's Law).

Competencies and Attributes

Detail-oriented with excellent organisational skills

Clear communication abilities both written and verbal

Proficiency with digital document management systems

Ability to work under supervision while showing initiative

Willingness to learn and develop industry knowledge

Team player who maintains positive working relationships

Basic understanding of commercial considerations

Location:

On-site –Birmingham, GBR, Bristol, GBR, London, GBR, Reading, GBR

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Join the JLL team and provide essential support as an Event & Activation Assistant on the Hammerson account, a key client for JLL. In this role, you will support the coordination of events and activation experiences across Hammerson's destinations, working closely with the Hammerson Marketing & Placemaking and Brand Partnerships Teams, the JLL Property & Asset Management team, and the Destination teams.

Working under the guidance of the Event & Activation Manager, you will assist across a diverse portfolio of experiences that span the cultural landscape whilst consistently delivering exceptional creative execution. Your remit will encompass everything from live music festivals and sporting events to light shows, art installations, and retail brand activations. This offers the opportunity to develop expertise across multiple event categories, from intimate VIP gatherings to mass-attendance public experiences.

As the Event & Activation Assistant, you will assist in implementing event plans, reviewing documentation, and supporting stakeholder relationships to ensure the successful execution of events, from initial concept development through to completion.

Key Responsibilities

Stakeholder Support

Assist in maintaining relationships Hammerson’s Marketing & Placemaking and Brand Partnerships Teams, Destination management teams, and relevant key stakeholders

Provide administrative support for stakeholder communications and meetings

Planning and Coordination

Support the Event & Activation Manager in developing event timelines and schedules

Gather and organise documentation for insurance and risk management purposes

Assist with compiling information on legislative and licensing requirements

Collect technical specifications for events and maintain production records

Create and maintain briefing materials for Destination teams and Event Organisers

Schedule and prepare for pre-event planning meetings

Health, Safety & Security

Assist in the collection and organisation of event safety documentation

Support compliance processes related to the Working Practices Manual

Help monitor adherence to H&S and Environmental procedures

Upload and organise event management documentation to JLL's risk management platform

Track security requirements and supporting documentation

Supplier Coordination

Liaise with suppliers to collect necessary H&S, security, install/de rig documentation

Communicate contractor management protocols and access requirements

Provide on-site assistance during building, event, and break down stages

Team Support

Attend internal stakeholder meetings and take detailed notes

Maintain records of all events, communications and documentation

Report directly to the Event & Activation Manager

Post-Event Activities

Collect feedback from events for analysis and key learnings

Help document incidents and compile reports

Assist in analysing event performance metrics

The Candidate

Relevant experience in event coordination or production assistance. The ideal candidate should have good communication skills, basic understanding of event safety requirements, confident managing multiple stakeholders and strong organisation skills.

Experience in supporting event management plans, maintaining documentation, and basic knowledge of Health, Safety and Security practices is important. The candidate should be comfortable building relationships with various stakeholders and have a willingness to learn about relevant legislation including the Health and Safety at Work Act and The Terrorism (Protection of Premises) Act - (Martyn's Law).

Competencies and Attributes

Detail-oriented with excellent organisational skills

Clear communication abilities both written and verbal

Proficiency with digital document management systems

Ability to work under supervision while showing initiative

Willingness to learn and develop industry knowledge

Team player who maintains positive working relationships

Basic understanding of commercial considerations

Location:

On-site –Birmingham, GBR, Bristol, GBR, London, GBR, Reading, GBR

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email or call [phone] to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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