Estimating Coordinator

Ground Control; Billericay; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading grounds maintenance company is seeking an Estimating Coordinator to connect with clients during the tendering phase. Responsibilities include managing tender updates, supporting estimators, and ensuring effective communication. The role offers career development and a competitive benefits package.

Benefits

23 days holiday

Yearly bonus scheme

Robust pension scheme

Free or subsidised national gym memberships

Employee Recognition Scheme

Qualifications

• Minimum 2 years in a client-facing coordination or support role.
• Proficiency in Microsoft Office and CRM tools.

Responsibilities

• Liaise with clients and contractors for tender updates.
• Maintain a tender status tracker and dashboard.
• Support estimators with document formatting and submission.

Skills

Communication

Organisational Skills

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Location: Billericay

Salary: Competitive

Contract Type: Permanent

Working Hours: 40 hours per week, Monday-Friday

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What you’ll do:

As a Estimating Coordinator, you’ll act as the crucial link between our estimating team and our clients during the tendering phase. Your focus will be on chasing updates, tracking progress, supporting submission documentation, and ensuring we never lose sight of a live opportunity.

Key Responsibilities:

• Liaise with clients, consultants, and contractors via email and phone to chase tender updates and feedback.
• Maintain a live, accurate tender status tracker and dashboard.
• Support estimators with document formatting, RFQs, and submission coordination.
• Log and analyse feedback from lost bids to support continuous improvement.
• Coordinate follow-up meetings internally and with clients post-submission.
• Ensure all communications and outcomes are captured in the CRM and shared with relevant teams.
  
  

What we’re looking for:

• Minimum 2 years in a client-facing coordination or support role (construction, estimating, sales, or landscaping preferred).
• Excellent communication skills—especially phone and email confidence.
• Strong organisational skills with the ability to manage multiple deadlines and tasks.
• Proficiency in Microsoft Excel, Outlook, and Word; CRM or bid tracking tools is a plus.
• Familiarity with the tendering process in construction or landscape environments.
  
  

Desirable but not essential:

• Previous experience in a pre-construction or estimating department.
• Knowledge of SuDS, hard/soft landscaping, or public realm works.
• Understanding of JCT/NEC contracts or public sector frameworks.
  
  

What success looks like in this role:

• 100% follow-up on tenders within 5 working days of submission.
• 90%+ client response rate on bid updates (tracked quarterly).
• Tender tracker and CRM updated within 24–48 hours of communication.
• Monthly reporting on tender performance, engagement, and insights.
  
  

Why join us:

Career Development Focus: We’re committed to supporting your professional growth with clear career paths, training, and tailored development programs, including our GC Leadership Academy, job specific accreditations and higher education opportunities.

Exciting Growth Opportunities: Be part of a rapidly growing company with a dynamic team and expanding client base.

Collaborative Environment: Work in a supportive, engaging, and innovative culture where your contributions are valued.

Competitive Package: Enjoy a competitive salary and benefits package, along with flexible working options, including:

23 days holiday, Increasing with length of service + bank holidays

Yearly bonus scheme & Share options

Robust pension scheme

Medigold employee support, Free Flu Jabs, Online private GP Service

Free or subsidised national gym memberships

Employee Recognition Scheme

2 personal choice volunteering days

Ground Control

Ground Control is a UK-based grounds maintenance company powered by the latest technology. Since launching in 1973, Ground Control has grown rapidly and now provides full national coverage for our customers across the UK and Ireland.

We deliver a range of services, including grounds maintenance, winter gritting, landscape construction, design, arboriculture, electric vehicle charging point installation to more than 50,000 commercial properties across the UK.

If you are looking to invest in your future with a business that puts people at the centre of everything, click the apply now button below to speak to a member of our team.

#INDHP

Equal Opportunities Statement

At Ground Control, we are committed to fostering an inclusive and diverse workplace where everyone feels valued and empowered to thrive. We believe that diversity drives innovation and success, and we welcome applications from individuals of all backgrounds, experiences, and perspectives.

We are proud to be an equal opportunities employer and do not discriminate based on age, disability, gender identity, marital status, pregnancy, race, religion, sexual orientation, or any other protected characteristic. We actively support and promote an inclusive culture, ensuring fair and equitable treatment throughout the recruitment process and beyond.

#INDHP