Estates Office Manager and Health & Safety Officer

NHS; Shefford, Shefford; On-site; GBP 37,000 - 45,000; Full time

Job description

Job Summary

To Support the Associate Director of Estates and the corporate estates lead with the management of Health & Safety arrangements for the ICB.

To provide a comprehensive, confidential, and high-quality office management service by efficiently managing the corporate offices for the BLMK Integrated Care Board (ICB) through the implementation and development of office systems and processes. To be available to work out of any of the ICB corporate office sites as required.

Main Duties of the Job

The post-holder is required to:

1. Coordinate ICB equipment testing (e.g. PAT testing) and equipment maintenance.
2. Coordinate the ICB's Health & Safety Committee and support the preparation of reports around Health & Safety arrangements to other ICB committees.
3. Conduct regular workplace inspections/risk assessments using an agreed Health & Safety checklist.
4. Advise senior management on the provision of a safe place of work, safe systems of work and safety within premises.
5. Undertake tasks and projects to ensure that the ICB is compliant with its duties under the Health and Safety at Work Act.

About Us

We are committed to promoting equal opportunities to achieve equity of access, experience and outcomes and to recognising and valuing people's differences. We are passionate about creating an inclusive workplace that promotes and values diversity; we see this as a strength and part of our founding mission, values and behaviours.

We know through experience that different ideas, perspectives and backgrounds create a stronger and more creative work environment that delivers patient outcomes.

We are committed to creating the best place to work, where your contribution is valued, your wellbeing is supported and all our colleagues can reach their full potential. We welcome and encourage applications from all areas of the community, who meet the criteria for the role, regardless of their protected characteristic.

We work to ensure that our recruitment processes are as inclusive as possible to everyone, including making adjustments for people who have a disability or long-term condition and support with the recruitment process for people with lived experience.

We are happy to discuss flexible working options for all roles.

We operate a Carer friendly working environment that is supportive and inclusive. We actively encourage Carers to self-identify themselves.

We are a Disability Confident Employer and commit to shortlisting suitable applicants who meet the essential criteria for an interview. Please inform us of any adjustments you may require.

Date Posted: 14 April 2025

Pay Scheme: Agenda for change

Band: Band 6

Salary: £37,338 to £44,962 a year per annum

Contract: Fixed term

Duration: 6 months

Working Pattern: Full-time

Reference Number: 465-7052805

Job Locations

Priory House, Monks Walk, Shefford, SG17 5TQ

Person Specification

Experience

Essential:

• Demonstrable experience of working in a health and safety advisory post in a complex organisation.
• Experience of managing risks and reporting.
• Ability to use Windows applications and databases including SharePoint.

Desirable:

• Experience of monitoring budgets and business planning processes.
• Understanding of the public sector.
• Demonstrated experience in a Healthcare environment.

Knowledge

Essential:

• Formal health and safety qualification, a minimum requirement is NEBOSH Diploma in Occupational Health and Safety, or equivalent (or willingness to undertake).
• Knowledge of health and safety legislation required to advise on all aspects of risk management within the ICB.

Desirable:

• Qualification in Fire Safety.
• First Aid Qualification.
• Understanding of Business Continuity and Emergency Planning processes.

Organisational Skills

Essential:

• Ability to manage competing priorities in a busy and changing environment.

Desirable:

• Project management skills.

Professional Registration

Essential:

• Significant experience of working in a role with Health & Safety responsibilities.

Desirable:

• Health and Safety qualification (e.g. BSc Occupational Health & Safety Management or NEBOSH Certificate / Diploma) or relevant qualification.
• Member of the Institution of Occupational Safety and Health.

Communication Skills

Essential:

• Clear communicator with good writing, report writing and presentation skills; capable of constructing and delivering clear ideas and concepts concisely and accurately for diverse audiences.

Desirable:

• Excellent Communication Skills on a 121 and group basis when dealing with local issues on site with a variety of differing Stakeholders, i.e., Facilities Management, Senior Stakeholders, Senior 3rd Party landlords, etc.

Planning Skills

Essential:

• Demonstrated capability to plan over short, medium, and long-term timeframes and adjust plans and resource requirements accordingly.

Desirable:

• Ability to alter plans and prioritise in a fast-moving and ever-changing environment.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer Details

Employer Name: NHS Bedfordshire, Luton and Milton Keynes Integrated Care Board

Address: Priory House, Monks Walk, Shefford, SG17 5TQ

Employer's Website: https://bedfordshirelutonandmiltonkeynes.icb.nhs.uk/