Estates Manager - Retail & Industrial

Colliers International; Fox Hollies; On-site; GBP 50,000 - 70,000; Full time

Job summary

Colliers International in the United Kingdom is seeking an Estates Manager to provide corporate property management support and strategic guidance for a diverse property portfolio including offices, retail and industrial units.

You will onboard properties, manage landlord relationships and oversee budgets, reporting, inspections and lease obligations to maximise profitability and develop new business opportunities for the client. This role is based in Fox Hollies, England.

Qualifications

• Experience in corporate property management and portfolio oversight.
• Ability to manage landlord/tenant relationships and lease obligations.
• Strong communication and project coordination skills.

Responsibilities

• General estate management duties for defined properties and national/regional portfolio.
• Onboarding of new properties.
• Management of landlord enquiries and lease obligations.
• Liaison with landlords and tenants and enforcement of responsibilities.
• Managing major landlord relationships and consent processes.
• Budgeting support and contract reporting cycles.
• Coordinate and resolve third party/neighbour requirements and disputes.
• Coordinate and manage sublet estates and service charges oversight.
• Audit and challenge of service charges and insurance premiums.
• Project management support and funding approvals.
• Inspections planning and reporting; ensure property files are up to date.
• Maintain client property databases and data quality.
• Coordinate with specialty service partners and reporting so client needs are met.

Skills

Microsoft Office

Job description

The role of an Estates Manager is to provide corporate property management support, service co-ordination and advice for a commercial property portfolio comprising multiple offices, retail units, industrial units and/or other specialist interests. The purpose of this role is to provide an efficient and effective property management service as well as strategic advice for the estate. This role will be responsible for the management and development of client relationships in order to achieve maximum profitability and to generate new opportunities for business development within the Business Group and within Colliers International. The core responsibilities of the role will include but is not limited to:

• General estate management duties for a defined national or regional portfolio
• Onboarding of new properties
• Management of landlord enquiries and interpretation/observation of obligations under the lease
• Regular liaison with landlords and tenants and enforcement of their responsibilities
• Managing major landlord relationships
• Managing applications for landlord's consent
• Interpretation of lease obligations and enforcing landlord repair covenants
• Supporting the annual budgeting exercise
• Supporting the contract reporting cycle
• Co-ordinating and resolving third party / neighbour requirements and disputes
• Co-ordinating and managing the sublet estate
• Audit and (where appropriate) challenge of service charges and insurance premiums
• Managing/supporting projects
• Approval of funding requests and charge raising reports
• Arrears recovery when contested/escalated
• Transaction management and oversight of professional/advisory instructions
• Planning, undertaking and reporting on inspections
• Ensuring that property files are up to date
• Ensuring that there is the appropriate level of data, supervision and regular reporting on the client property database
• Managing specialist service partner provisions across a portfolio of properties
• Review and quality assure reporting and recommendations from specialist subject matter expert
• Carry out routine Lease Advisory and Agency work, including licence applications and renewal
• Monitoring and updating any client helpdesk
• Co-ordination, reporting and attendance at client/contract meetings
• Performance management of contractors and service providers
• Contribute to the planning, development and monitoring of premises
• Collation of data and reporting on H&S and Environmental performance
• Investigating, reporting, and managing insurance claims
• Invoice processing
• To be aware of and comply with company policy and statutory requirements
• The candidate will be expected to work in a flexible way and as part of a team
• Collaboration with the Estates Administrator
• Client relationship management, You go the extra mile for clients and colleagues and assume extra work/tasks to support the team and business

Personal Development

You actively request, take on board and action any feedback to promote your personal development. You seek out and attend relevant training courses

Professional Conduct & Integrity

You are aware and can identify when behaviours and actions should be challenged.

Diversity & Inclusion

You always consider the diversity and inclusion agenda in everything that you do

Community

You look at how you can benefit your community, whether internally within Colliers, your extended industry networks, and/or charity

You are recognised for your expertise and receive regular positive feedback from your client(s). You are the 'go to' person in your area for questions from your peer group.

Commercial acumen & enterprise

You proactively share client intel and opportunities with your colleagues to generate leads. You actively look for best practice ways of working

Innovative thinking & Agility

You are not afraid to challenge the norm and keep abreast of current trends to suggest ways of delivering better quality or value

Communication & Managing Expectations

You should have excellent organisation and communication skills, both oral and written.

You actively listen to your clients, stakeholders and colleagues requirements and priorities and incorporate them into your planning and delivery

Skills Essential Skills

Intermediate knowledge of Microsoft Office products

High Quality Work

You continuously look to improve the quality of your work and ensure quality control. You find solutions to problems and pre-empt issues

Productivity & Efficiency

You are able to work under pressure and to tight deadlines

You challenge where you see tasks could be delivered more efficiently

You can adapt and manage your service to meet changing client requirements, always delivering high levels of client satisfaction.

Collaboration

You should be a team player and able to work collaboratively as well as work on your own initiative

You promote information sharing and new working relationships to improve collaboration and/or generate new business

Colliers is a leading commercial real estate services company, providing a full range of services to real estate occupiers, developers and investors on a local, national and international basis. Services include brokerage sales and leasing (landlord and tenant representation), real estate management, valuation, consulting, project management, project marketing and research. We provide our services across the core sectors (office, industrial, retail and hotel) as well as many specialised property types.

The UK business is headquartered in London, with over 1300 specialists throughout 16 offices across the UK and Ireland.