Estates & Facilities Monitoring and Compliance Officer

Transformationunitgm; Higher Ashton; On-site; GBP 25,000 - 30,000; Full time

Job summary

Join Pennine Care NHS Foundation Trust as an Estates & Facilities Monitoring and Compliance Officer. In this pivotal role, you will be responsible for auditing cleanliness and compliance across various sites with a focus on quality standards of the healthcare environment. Ideal candidates will possess a diploma-level education, strong organizational skills, and experience in auditing and report writing. This position offers the opportunity to contribute to enhancing the quality of care in a leading healthcare organization.

Qualifications

• Experience checking and auditing services to an agreed standard.
• Proven experience creating, distributing and managing action plans.
• Demonstrable experience writing high-quality reports.

Responsibilities

• Carry out cleanliness audits across Trust sites per NSoHC standards.
• Complete reports following each audit outlining any identified issues.
• Manage actions from audits and submit monthly assurance reports.

Skills

Attention to detail

Communication skills

Organizational skills

Education

Diploma level qualification

GCSE IT qualification minimum C grade

Job description

Estates & Facilities Monitoring and Compliance Officer

NHS AfC: Band 4

If you are Kind, Fair, Ingenious and Determined then we want you to come and join our#PennineCarePeople

The purpose of the job is to monitor, audit and report the compliance and quality standards of the environment across Pennine Care NHS Foundation Trust (PCFT)’s sites. This will involve carrying out cleanliness and environmental audits and writing audit reports. A key element of the audits will relate to cleaning services, as per the standards in the National Standards of Healthcare Cleanliness (NSoHC) 2021, but the postholder will also be required to carry out audits which include the wider environment across the sites.

To achieve this, the postholder will be required toattend each site as per the NSoHC frequencies to carry out the audits, which include in-patient wards, community clinics and offices. The postholder will ensure all aspects of the standards are kept up-to-date, such as updating the star ratings.

The postholder will also need to write a monthly assurance report for Trust senior management, as the Trust’s assurance towards NHS standards and requirements. The postholder will be responsible for creating, distributing and managing action plans following each audit and reporting completion/assurance to the relevance governance meetings alongside any trends. The postholder shall have good communication withsite leads and facilities and estates teams to resolve any areas of concern or failurefor rectification.

Main duties of the job

• To carry out cleanliness audits across Trust sites as per the frequencies set out in the National Standards of Healthcare Cleanliness 2021. Sites will include inpatient wards and community sites to audit a range of different elements as set in the standards.

• To complete a report following each audit outlining any issues identified

• To manage all actions following the audits by creating, distributing and managing all outstanding, and escalating any issues through the correct escalation process.

• To submit a monthly assurance report for inclusion and discussion at the IPC Committee and Estates Performance Dashboard.

• To advise IPC and/or Quality Matron of any areas of concerns, such a repeated failures.

• To identify any trends in non-conformances to escalate areas of concern requiring additional support and include in reporting.

• To support the rollout of the new electronic auditing system.

• To carry out additional types of audits and reporting within the department as required, such as transport and waste.

Working for our organisation

The postholder will be joining the facilities team which is within the Capital Investment and Estates Services department at Pennine Care NHS Foundation Trust.

We are proud to provide high quality mental health and learning disability services, both inpatient and in the community across five boroughs of Greater Manchester - Bury, Oldham, Rochdale, Stockport and Tameside and Glossop.

Our vision is for a happier and more hopeful life for everyone in our communities and our staff work hard to deliver the very best care for the people who use our services. We’re really proud of our#PennineCarePeopleand do everything we can to make sure we’re a great place to work.

All individuals regardless of race, age, disability, ethnicity, nationality, gender, gender reassignment, sexual orientation, religion or belief, marriage and civil partnership are encouraged to apply for this post. We would also encourage applications from individuals with a lived experience of mental illness, either individually or as a carer.

Detailed job description and main responsibilities

The job description and person specification of this role have been attached to the advert. Should further information be required ahead of an interview, please use the contact information included.

Person specification

Education/Qualifications

• Qualifications and/or experience to diploma level.
• GCSE IT qualification minimum C grade or equivalent

Experience

• Experience checking and auditing services to an agreed standard
• Proven experience creating, distributing and managing action plans
• Demonstrable experience writing high-quality reports
• Experience working in a role requiring self-management to meet deadlines.
• Experience scheduling meetings/visits with different people.
• Working in the NHS / healthcare setting
• Auditing to NHS national cleaning standards

Knowledge

• Knowledge of the principles of cleaning colour coding systems
• Knowledge of assurance reporting through graphs, tables etc. to identify non-conformances, trends and other appropriate data
• Knowledge of NHS national standards of healthcare cleanliness.

Sponsorship - We are an approved sponsoring organisation. Applications will be considered from applicants requiring sponsorship alongside all other applications. Please be aware, not all roles are eligible for sponsorship.You can review the list of eligible role and requirements on the government website.

What happens after your application has been received?

You will be informed about the progress of your application following shortlisting via email. Only applicants who clearly demonstrate the criteria listed in the person specification will be shortlisted for interview. Interview invites will be sent out via email.

What happens if I am offered the position after interview?

The hiring manager will make contact with you to verbally offer you the position. The hiring manager will then inform Recruitment of the decision and provide relevant paperwork. You will be sent a formal conditional offer via email.

What pre-employment checks will I need to complete?

By conducting pre-employment checks, the recruitment team will verify that you meet the pre-conditions of the role you have been offered. Pre-employment checks will be carried out according to NHS Employment Check Standards . The checks are:

• Identity verification
• Right to work check
• Disclosure and barring service (DBS)/Criminal record check (dependent on role)
• Professional registration and/or qualification check
• Occupational health assessment
• Employment history and reference validation

All applicants external to NHS will be required to provide HMRC employment history to cover the most recent three years. This information will used to validate employment history and references as part of pre-employment checks.

If you are offer a position with is and you require sponsorship to support your right to work, we will review your eligibility in line with government guidance . If the role you have been offer is not eligible for sponsorship, and you are not able to evidence your right to work, your conditional offer could be withdrawn.

What happens when pre-employment checks are complete?

Recruitment will liaise with you and the hiring manager to arrange a start date for your new position. You will then be booked on to a Trust Welcome Session and be sent your Pennine Care NHS Terms and Conditions.

Other important information

• We are committed to equality, diversity, and inclusion (EDI) and recognise the importance of ensuring our diverse service user population is reflected within our workforce. Unfortunately, we know that, at present, there is underrepresentation of our communities in our workforce. We welcome applications from people from diverse communities to help us grow, learn, be better and consider brilliant innovation diverse people bring.
• If you would like to be considered under the disability confident scheme, you will be guaranteed an interview if you meet the essential criteria on the person specification for the post.
• If you require reasonable adjustments to our recruitment process please phone us on 0161 716 3181 at the earliest opportunity. We will support you to complete your application.
• Unfortunately we are not able to guarantee the transfer of lease cars, or cover the costs of early termination charges.
• We have a strict policy on unsolicited contact from recruitment agencies. Please do not contact our hiring managers directly.

We reserve the right to close a vacancy earlier than the advertised closing date if a sufficient number of applications have been received. To ensure you application is considered, please submit at the earliest opportunity.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Name George Hayes Job title Estates & Facilities Quality & Compliance Manager Email address [e-mail]