Estates Coordinator

TN United Kingdom; Morley; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an Estates Accounting Manager to provide proactive administrative support and analysis within their Estates team. This role involves managing invoices related to rent, service charges, and insurance, ensuring accuracy and compliance while fostering strong relationships with landlords and agents. The company promotes a culture of inclusivity and offers flexible working arrangements, along with a comprehensive benefits package including bonus schemes and the opportunity to work from anywhere for up to 90 days. Join a diverse team that values your contributions and supports your growth!

Benefits

Flexible working

26 days + bank holidays

Bonus Scheme

Pension with employer contribution

Client discounts

Life assurance options

Work from anywhere for 90 days

Qualifications

• GCSE or above in Maths and English or equivalent.
• Experience working with property related accounts.

Responsibilities

• Manage rent, service charge, and insurance invoices.
• Coordinate with surveyors and maintain accurate records.

Skills

Communication Skills

Organizational Skills

Conflict Resolution

Critical Thinking

Problem Solving

Interpersonal Skills

Experience with Property Accounts

Experience with Accounts

Education

GCSE in Maths

GCSE in English

Tools

Microsoft Office

Job description

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We’re here for the first step, the next step, and the big step.

You’re not just a number to us. You’ve got to know you’ll love working here. It’s as important to us as you ‘being the right fit’. We want to help you feel what it’s like to work at Evri, to see the value you can bring to any of our roles, and how we can help you grow. We’re never one-size-fits-all. Our careers are as unique as you are.

We are looking for an Estates Accounting Manager to provide pro-active administrative and payment / receipt management support and analysis to surveyors within the Estates team and to coordinate with other internal stakeholder teams.

Evri is leading the way in creating responsible delivery experiences for everyone, everywhere, and that’s how we approach our talent development. We’re a kind, ambitious and diverse team, always supporting and encouraging each other. Our people are extremely important to our business, without them we wouldn’t be where we are today, striving to do the best for our customers and clients. If you like what you hear, then we’d love you to apply!

You will be accountable for:

Rent, Service Charge and Insurance management and co-ordination including;

• Collating and processing invoices for rent, service charge and insurance (payables) from Landlords and/or respective agents as applicable as well as identifying discrepancies and challenging pro-actively plus raising management concerns with surveyors e.g. highlighting extraordinary insurance premium increases.
• Recording of all invoices received and reconciliation to ensure accuracy (including ensuring authority, amounts and periods match the Property Master Schedule and Repeat Payable Schedule ).
• Directing Accounts to ensure accurate and timely payments (including regular periodic monthly and quarterly) and ensuring Accounts are aware of any changes including changes of authority and changes in payment requirements (e.g. change of account).
• Maintaining an accurate and up to date Repeat Payment Schedule to a high standard and issuing this periodically to Accounts in a timely manner.
• Reviewing all regular periodic payments including monthly and quarterly prior to authorisation by the relevant surveyor and coordinating with Accounts to process.
• Maintain an accurate and up to date contacts list for Landlords and their Agents and develop good working relations externally.
• Liaison with Landlords and/or respective agents to ensure compliant invoicing and necessary information is provided (e.g. service charge budgets and year end reconciliation certificates).
• Pro-actively reviewing service charge budgets supplied and year end reconciliation certificates, seeking refunds as appropriate and highlighting any significant variation to surveyors.
• Storing all relevant invoices and supporting information with appropriate file names in a logical and easily retrievable manner for ease of future reference in the relevant folder on the network.
• Liaison with any recovery agents and arranging for expeditious payments where required (e.g. via BACs, CHAPs etc.)
• Securing refunds where appropriate e.g. on rates relief / mitigation.
• Re compliance with lease break conditions : Undertaking reviews of payment history and proactively coordinating with surveyors, implementing instructions re payments to preserve the validity of break Notices and seeking recovery of over payments as appropriate.
• Coordinating recovery on any double insurance paid due to changes of landlord.
• Helping surveyors resolve management issues as appropriate.

To be successful in this role you will require the following…

• GCSE or above in Maths and English (or trained to an equivalent standard)
• Proficiency in Microsoft Office
• Excellent communication skills both verbal and written
• Excellent interpersonal and conflict resolution skills
• Strong organisational and management skills
• Critical thinking and problem solving skills
• Ability to communicate at management level with surveyors and to quickly
• understand detailed information and it’s implications.
• Experience working with accounts generally
• Experience working with property related accounts either for a tenant or landlord
• Experience working alongside surveyors
• Experience with records maintenance

Why Work Here?

We’re constantly looking at ways to become a more inclusive and diverse employer, and our benefits package is important to us. Here’s some of what we currently offer:

• Flexible working; work from home, or in the office – whatever suits you. You can also choose your working pattern – if you’d like to work full-time, or part-time, just let us know!
• 26 days + bank holidays, as well as an option to buy and sell up to 5 days holidays.
• Bonus Scheme; an annual bonus that can earn up to £3, if you really push the boundaries
• Pension; 3% employer contribution on top of what you choose to commit yourself
• A range of discounts from our clients
• We also have a range of flexible benefits such as additional life assurance, critical life insurances and others to choose from
• In addition to this, Evri have recently launched a fantastic new benefit which allows employees to request to work from anywhere in the world for up to 90 days.

In addition to this, Evri have recently launched a fantastic new benefit which allows employees to request to work from anywhere in the world for up to 90 days.