Estates Administrator - Inside Ir35

Adecco; London; On-site; GBP 80,000 - 100,000; Full time

Job summary

A recruitment agency is seeking a proactive Estates & Facilities Administrator to provide administrative support across estates and facilities operations in West London. The ideal candidate will assist with day-to-day administration for estates projects, maintain accurate records, and liaise with contractors. Strong organisational skills and competence in MS Office are essential. This role offers the opportunity to work in a busy team and contribute to the effective running of a large property portfolio.

Qualifications

• Strong organisational and communication skills with keen attention to detail.
• Competence with MS Office and database systems.
• Experience in an education environment is desirable but not essential.
• Prior exposure to document control or facilities administration is an advantage.

Responsibilities

• Assist with day-to-day administration for estates, maintenance, and facilities projects.
• Maintain accurate records, schedules, and documentation.
• Liaise with contractors, suppliers, and internal teams.
• Support compliance with health & safety and statutory requirements.

Skills

Strong organisational and communication skills

Competence with MS Office and database systems

Attention to detail

Job description

Overview

Estates Administrator

Rate - £170

Location - West London

Duration - 3 months initially

Ir35 - Inside (Must use an umbrella company)

We’re seeking a proactive Estates & Facilities Administrator to provide administrative and coordination support across our estates and facilities operations.

Key Responsibilities

• Assist with day-to-day administration for estates, maintenance, and facilities projects.
• Maintain accurate records, schedules, and documentation, including basic document control tasks.
• Liaise with contractors, suppliers, and internal teams to ensure smooth service delivery.
• Support compliance with health & safety and statutory requirements.

Skills & Experience

• Strong organisational and communication skills with keen attention to detail.
• Competence with MS Office and database systems.
• Experience in an education environment is desirable but not essential.
• Prior exposure to document control or facilities administration is an advantage.

This role offers the opportunity to work in a busy estates team and contribute to the effective running of a large property portfolio.