Estates Administrator

St Christopher's Hospice; Greater London; On-site; GBP 30,000 - 35,000; Full time

Job summary

An established industry player in healthcare is seeking an Estates Office Administrator to enhance the operational efficiency of their Estates Office. This role is pivotal in ensuring that the hospice's facilities are well-managed and meet the needs of patients and staff alike. You will collaborate closely with various departments, coordinate maintenance schedules, and support the implementation of health and safety procedures. If you thrive in a fast-paced environment and possess strong organisational skills, this is a fantastic opportunity to contribute to a compassionate mission while developing your career in facilities management.

Qualifications

• Highly organised and proactive with excellent communication skills.
• Experience in a facilities or estates management setting is desirable.

Responsibilities

• Manage day-to-day operations of the Estates Office efficiently.
• Provide administrative support to various team leaders and maintain records.

Skills

Organisational Skills

Administrative Skills

Communication Skills

Microsoft Office Proficiency

Problem-Solving Skills

Education

Experience in Administrative Role

Experience in Facilities Management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

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Location: Sydenham, London

Working Hours: Monday to Friday, 36 hours per week

Salary: £30,305 - £34,797

About Us:

St Christopher’s is a renowned hospice dedicated to providing exceptional care to patients, their families, and the wider community. As part of our mission, we are looking for an Estates Office Coordinator to join our busy team.

Role Overview:

We are seeking an Estates Office Administrator to support the efficient running of our busy Estates Office. This pivotal role will work closely with the Head of Estates & Site Services, Facilities Manager, Estates Project Manager, and the Maintenance Team to ensure that the hospice’s facilities meet the needs of patients, visitors, staff, and other hospice users.

The Estates Office Administrator will be a key point of contact for various departments, assisting with the smooth operation of the Estates office and supporting the wider team in delivering high-quality services to the community we serve.

Key Responsibilities:

1. Manage the day-to-day operations of the Estates Office, ensuring tasks are completed efficiently and in line with the needs of the hospice.
2. Provide administrative support to the Head of Estates & Site Services, Facilities Manager, Estates Project Manager, and Maintenance Team.
3. Assist with coordinating maintenance schedules and responding to urgent issues as they arise.
4. Liaise with staff, patients, visitors, and external contractors to ensure smooth communication across departments.
5. Organise meetings, maintain records, and support the documentation of Estates-related projects.
6. Support the implementation of health and safety procedures within the Estates and Facilities teams.
7. Assist in the coordination of larger estates projects and refurbishment works.

About You:

To be successful in this role, you will need to be highly organised, proactive, and adaptable to the demands of a fast-paced environment. You will have excellent communication skills and the ability to manage multiple tasks while maintaining attention to detail. Experience in a similar administrative role, ideally within a facilities or estates management setting, will be an advantage.

Key Skills & Experience:

1. Strong organisational and administrative skills.
2. Ability to work effectively both independently and as part of a team.
3. Previous experience in a facilities, estates, or maintenance environment is desirable.
4. Excellent communication skills, both written and verbal.
5. Proficiency in Microsoft Office (Excel, Word, Outlook).
6. Ability to manage and prioritise competing demands in a busy environment.
7. A flexible and solution-focused approach to problem-solving.

How to Apply:

Please have a look at our website for further information on all aspects of St Christopher’s at www.stchristophers.org.uk and to apply for this position, please click the ‘Apply Online’ button below.

Closing Date: Sunday 2nd February 2025 - We are reviewing candidates on an ongoing basis and may close this vacancy before the advertised closing date. We encourage you to submit your application as soon as possible to ensure it is considered.

For any queries, please contact our recruitment line on 0208 768 4680.