Estate Admin & Compliance Coordinator

Build Recruitment Limited; England; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

IOSH training provided

Career progression

Job summary

Build Recruitment Limited is seeking an Estate Administrator to join a dynamic property management team. The role focuses on administrative support, diary management, reporting, and coordinating facilities, health and safety compliance, and sustainability initiatives.

You will work with clients, contractors, and stakeholders in a fast-paced environment, maintaining accurate records, supporting FM projects, and contributing to process improvements and branding compliance.

Qualifications

• Minimum of 2 years’ experience in a similar administrative role, preferably within property or facilities management.
• Strong IT skills including Microsoft Office and CAFM software (e.g., e-logbooks).
• Excellent organisational, communication, and multitasking abilities.
• Good knowledge of health and safety legislation (IOSH Managing Safely qualification desirable or willingness to train).
• Awareness of sustainability practices and ISO standards (ISO14001 or ISO50001 advantageous).
• High attention to detail and ability to work to tight deadlines.

Responsibilities

• Act as the first point of contact for clients and service providers, ensuring professional communication at all times.
• Manage diaries, coordinate meetings, and prepare accurate minutes and action plans.
• Support facilities management (FM) projects, environmental initiatives, and sustainability programmes.
• Handle financial administration including purchase orders, invoices, and budget formatting.
• Maintain accurate records such as insurance trackers, contract schedules, and compliance documentation.
• Ensure all reports and documents meet required standards and branding guidelines.
• Assist with health and safety compliance, risk management systems, and certification processes.
• Provide flexible support to the wider property management team and contribute to process improvements.

Job description

Build Recruitment Limited is seeking an Estate Administrator to join a dynamic property management team. The role focuses on administrative support, diary management, reporting, and coordinating facilities, health and safety compliance, and sustainability initiatives.

You will work with clients, contractors, and stakeholders in a fast-paced environment, maintaining accurate records, supporting FM projects, and contributing to process improvements and branding compliance.