Engineering Administrator and Executive Assistant

ZipRecruiter; Cambridge; Hybrid; GBP 30,000 - 60,000; Full time

Job summary

A high-technology defence startup in the UK is looking for an Engineering Administrator and Executive Assistant. The role involves supporting the Chief Engineer and the Engineering Team through effective calendar management, meeting coordination, and operational support. The ideal candidate should have over 4 years of experience in administrative roles, proficiency in Microsoft Office, and strong communication skills. This position is hybrid, with Cambridge or London as primary locations.

Qualifications

• 4+ years of experience in administrative support roles, including 1+ year supporting senior leadership.
• Proven ability to manage multiple priorities in a dynamic environment.
• Strong written and verbal communication skills.

Responsibilities

• Manage complex calendars and coordinate internal and external meetings.
• Oversee onboarding logistics for new starters.
• Support team communications and documentation.

Skills

Administrative support

Project management

Time management

Communication skills

Tools

Microsoft Office

Job description

Job Description

Job title: Engineering Administrator and Executive Assistant

Reporting to: Chief Commercial Officer

Location: Cambridge or London (hybrid considered)

Job Type: Full-time

Salary: £30-60k depending on level of experience

Position Overview

We are seeking a proactive and highly organised professional to serve in a dual-capacity role as Executive Assistant to the Chief Engineer and Administrator for the Engineering Team. This is a pivotal position requiring discretion, initiative, and a strong sense of ownership. You will be instrumental in ensuring the smooth operation of both executive-level coordination and team-wide administrative processes.

This position demands discretion, agility, and a problem-solving mindset to thrive in a fast- paced, high-growth environment. Our client is at a crucial stage of growth and the success of this appointment will influence subsequent functional hires.

About us

Our client is a high-technology defence startup which aims to eliminate the risk of missile strikes on NATO and its allies. The company is creating a range of interceptors to counter the threat of cruise missiles, ballistic missiles, and hypersonic weapons.

Key responsibilities

1. Executive Support

• Manage complex calendars, including scheduling and rescheduling across time zones.
• Coordinate internal and external meetings, including candidate interviews and stakeholder briefings.
• Protect and optimise the Chief Engineer’s time through strategic prioritisation.
• Take accurate minutes and track follow-up actions from leadership and technical meetings.
• Organise domestic and international travel, including itineraries and logistics.
• Plan and execute offsite events, team all-hands, and space planning initiatives.
• Handle confidential information with discretion and professionalism.
• Provide general executive support and act as a liaison between the Chief Engineer and
• internal/external stakeholders.

2. Operational & Project Support

• Oversee onboarding logistics: ensure completion of HR, security, and IT setup for new starters.
• Coordinate off-boarding: manage return of equipment and access deactivation.
• Arrange travel and accommodation for engineering teams attending tests, supplier visits, or field deployments.
• Maintain accurate records of team leave, training, and compliance documentation.
• Identify and implement process improvements to streamline administrative workflows.
• Support team communications and documentation, including templates, trackers, and shared resources.

We’re Looking For:

• 4+ years of experience in administrative support roles, including 1+ year supporting senior leadership.
• Proven ability to manage multiple priorities in a dynamic environment.
• Proficiency in Microsoft Office.
• Strong written and verbal communication skills.

Qualifications:

• Experience in a technical, engineering, or high-growth environment.
• Familiarity with onboarding/off-boarding processes and cross-functional coordination.
• Demonstrated ability to work independently and anticipate needs.
• Experience collaborating with other administrative professionals across departments.