Engineering Administrator

Arriva; London; On-site; GBP 27,000; Full time

Job summary

A leading company in the transport sector is looking for an Administrative Support to assist the Engineering management team. The role includes inputting job sheets, maintaining records, and providing general administrative support, which requires strong organizational skills and proficiency in MS Office. Candidates should be efficient, detail-oriented, and capable of handling confidential information professionally.

Qualifications

• Good organisation skills and excellent customer service skills required.
• Ability to work accurately and efficiently in a busy environment.
• Good working knowledge of MS Office, especially Word and Excel.

Responsibilities

• Input job sheets for engineers and maintain records of accident damage.
• Raising purchase orders and keeping filing systems updated.
• Providing general office support, including typing memos and managing charts.

Skills

Organisation

Customer Service

Attention to Detail

Efficiency

Confidentiality

Teamwork

MS Office

Database Knowledge

Tools

MS Word

MS Excel

Oracle

Job description

Location: Thornton Heath

Salary: £26,885 per annum

MAIN PURPOSE OF THE ROLE

To provide administrative support for the Engineering management team and Purchasing, Stores and Administration Manager.

MAIN RESPONSIBILITIES:

• Inputting job sheets for engineers.
• Maintaining records of accident damage and repair.
• Ensuring that all items relating to rota reports, 24-hour sheets and
  Running Repair Records are recorded, signed off, input, and filed.
• Raise purchase orders for stationery and other equipment
• Keep the filing system updated with latest documents and complete check lists.
• Setting up administrative systems and maintaining them.
• General office administrative support including typing memos and letters, creating and maintaining charts and spreadsheets, filing, and dealing with telephone callers.
• Liaising with staff from many departments within the company, including Personnel, Risk Management, and Finance.
• Any other reasonable request as the business requires

Key Skills and Experience:

• Good organisation skills.
• Excellent customer service skills.
• Good attention to detail.
• Ability to work accurately and efficiently in a busy environment.
• Ability to work confidential information in a professional manner.
• Work well within a team and on their own initiative.
• Must have a good working knowledge of MS Office, particularly Word and Excel, and be accurate and efficient with inputting data.
• Knowledge of database programmes especially Oracle would be an advantage.