Engineering Administrator

Arriva UK Bus Ltd; London; On-site; GBP 27,000; Full time

Job summary

A leading public transport company seeks an Administrative support professional for its Engineering & Operations team. The successful candidate will provide essential administrative assistance, ensuring efficient workflow and communication across departments. Strong organisational skills and proficiency in Microsoft Office are required to maintain documentation and support operational activities. Join us to contribute to our mission of delivering excellent transport service.

Qualifications

• Strong organisational skills with prioritisation ability.
• Excellent customer service skills, both internal and external.
• Attention to detail and data input accuracy are essential.

Responsibilities

• Provide administrative support to the Engineering Management Team.
• Accurately input job sheets and maintain records of accident damages.
• Ensure proper filing and documentation for office efficiency.

Skills

Organisational Skills

Customer Service

Attention to Detail

Time Management

Confidential Information Handling

Teamwork

Data Input Accuracy

Tools

Microsoft Office

Oracle

Job description

Job Title: Administrative (Engineering & Operations)
Location: Stamford Hill
Salary: £26,885 per annum

Main Purpose of the Role

To provide comprehensive administrative support to the Engineering Management Team and the Purchasing, Stores, and Administration Manager.

Main Responsibilities

Accurately input job sheets for engineers in a timely manner.

Maintain detailed records of accident damage and repair work.

Ensure all documentation relating to rota reports, 24-hour sheets, and Running Repair Records are completed, signed off, inputted, and properly filed.

Raise purchase orders for stationery and other required office supplies.

Regularly update filing systems with current documents and complete relevant checklists.

Set up and maintain effective administrative systems to support office efficiency.

Provide general office support including typing memos and letters, and creating and maintaining spreadsheets, charts, and other documentation.

Manage filing and handle incoming telephone enquiries professionally.

Liaise with staff across various departments, including Personnel, Risk Management, and Finance.

Undertake any other reasonable tasks as required by the business.

Key Skills and Experience

Strong organisational skills with the ability to prioritise tasks effectively.

Excellent internal and external customer service skills.

High level of attention to detail and accuracy.

Ability to work efficiently and under pressure in a busy environment.

Professional handling of confidential information.

Capable of working both independently and as part of a team.

Proficient in Microsoft Office, particularly Word and Excel, with strong data input accuracy.

Experience with database programs, especially Oracle, is advantageous.