Engineering Administrator

Moulton Bulb Co. Ltd; Greater Lincolnshire; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Pension plan

On-site staff canteen

Free on-site parking

Bereavement leave

Sick pay

Employee Assistance Program & DoctorOn

Long service rewards

Christmas voucher

Wellbeing hub access

Training and progression opportunities

Job summary

Moulton Bulb Co. Ltd is seeking an Engineering Administrator to provide efficient administrative and stock control support to the Engineering team. You will ensure purchasing, deliveries, stock records, paperwork, servicing information and engineering documentation are accurate and up to date.

You will create purchase orders using Linkfresh, manage stock, label deliveries and maintain spreadsheets, while helping to develop a new stock management system and keeping the team planner current.

Qualifications

• Proficient in Microsoft Office applications.

Responsibilities

• Create and manage purchase orders using Linkfresh and track via spreadsheets.
• Issue POs to suppliers and reconcile deliveries with invoices.
• Place stock and engineering orders with required approvals.
• Label incoming deliveries with correct stock numbers and record on the stock sheet.
• Maintain up-to-date part numbers, quantities, locations and prices.
• Ensure stock is stored securely and locatable.
• Contribute to a new stock management system implementation.
• Maintain the team planner for promotions, projects, training and holidays.
• Record team overtime and assist payroll with accurate data.
• Organise service plan sheets and keep paperwork up to date.

Skills

Organisational skills

Attention to detail

Multitasking

Written & verbal communication

Numeracy

Tools

Linkfresh

Excel

Microsoft Office

Job description

What We Are Looking For:

An Engineering Administrator to provide efficient administrative and stock control support to the Engineering team. The role ensures that purchasing, deliveries, stock records, paperwork, servicing information and engineering documentation are accurate, organised and kept up to date.

The Position:

• Create purchase orders for quotes and customer orders using Linkfresh. and accurately record and maintain all purchase orders on the purchase order spreadsheet.
• Issue purchase orders to the relevant suppliers and companies in a timely manner and update and sign off purchase orders once deliveries have been received or jobs completed, liaising with the Accounts Department to reconcile delivery notes and invoices.
• Place stock and engineering orders as required, ensuring all necessary approvals are obtained.
• Ensure all incoming deliveries are clearly labelled with the correct stock numbers and record deliveries promptly and accurately on the stock spreadsheet and stored in the correct stock locations.
• Maintain accurate and up-to-date records of part numbers, stock quantities, storage locations and prices and update records to reflect parts that have been used or removed.
• Ensure all stock is stored correctly, securely and in a way that allows items to be located easily.
• Ensure all boxes and storage locations are clearly and accurately labelled with the relevant part numbers.
• Play an active role in developing and implementing a new, accurate and up-to-date stock management system.
• Maintain and update the team planner, including promotions, projects, training and holidays, to support effective forward planning.
• Maintain accurate records of team overtime and additional working days for payroll purposes.
• Organise, update and maintain service plan sheets.
• Ensure all relevant paperwork and documentation is complete, accurate and kept up to date.

The Perfect Candidate Should Have:

• Proficient in Microsoft Office
• Excellent organisational skills with the ability to multitask.
• Exceptional accuracy and attention to detail with both written communication and numerical data.
• Ability to prioritise workload and meet deadlines with good communication skills, both written and verbal.
• Good numeracy skills and confidence working with stock quantities, prices and orders.

Why Join Moulton Bulb Company?:

In addition to a competitive salary we offer

• Competitive company pension scheme
• On-site staff canteen
• Free, convenient on-site parking
• Compassionate paid bereavement leave
• Company sick pay
• 24/7 Employee Assistance Programme & DoctorLine access
• Long service rewards and recognition
• Christmas gift voucher as a thank you from us
• Supportive family-run business that values its people
• Savings and cashback offers through the exclusive Moulton Bulb discount platform "Shallot More"
• Free access to a comprehensive wellbeing hub
• Committed to providing training and development opportunities with clear career progression pathways

If you are looking to make your mark and grow with a company that values its employees, we d love to hear from you!