Engineering Administration Assistant

Arriva; United Kingdom; On-site; GBP 28,000; Full time

Job summary

A leading company in the transportation sector is seeking an Administrative professional to support their Engineering Management Team in Tottenham. The role encompasses tasks such as managing job sheets, maintaining accurate records, and ensuring smooth office operations. The ideal candidate will possess strong organisational skills, attention to detail, and proficiency in Microsoft Office, particularly Word and Excel.

Qualifications

• Strong organisational skills and ability to prioritise tasks.
• Experience with Microsoft Office, particularly Word and Excel.
• Capable of working both independently and as part of a team.

Responsibilities

• Input job sheets for engineers in a timely manner.
• Maintain detailed records of accident damage and repair work.
• Raise purchase orders and manage office supplies.

Skills

Organisational skills

Customer service skills

Attention to detail

Ability to work under pressure

Professional handling of confidential information

Teamwork

Data input accuracy

Tools

Microsoft Office

Oracle

Job description

Job Description (Advert)

Job Title: Administrative (Engineering & Operations)
Location: Tottenham
Salary: £27,692 per annum

Main Purpose of the Role

To provide comprehensive administrative support to the Engineering Management Team and the Purchasing, Stores, and Administration Manager.

Main Responsibilities

• Accurately input job sheets for engineers in a timely manner.
• Maintain detailed records of accident damage and repair work.
• Ensure all documentation relating to rota reports, 24-hour sheets, and Running Repair Records are completed, signed off, inputted, and properly filed.
• Raise purchase orders for stationery and other required office supplies.
• Regularly update filing systems with current documents and complete relevant checklists.
• Set up and maintain effective administrative systems to support office efficiency.
• Provide general office support including typing memos and letters, and creating and maintaining spreadsheets, charts, and other documentation.
• Manage filing and handle incoming telephone enquiries professionally.
• Liaise with staff across various departments, including Personnel, Risk Management, and Finance.
• Undertake any other reasonable tasks as required by the business.

Key Skills and Experience

• Strong organisational skills with the ability to prioritise tasks effectively.
• Excellent internal and external customer service skills.
• High level of attention to detail and accuracy.
• Ability to work efficiently and under pressure in a busy environment.
• Professional handling of confidential information.
• Capable of working both independently and as part of a team.
• Proficient in Microsoft Office, particularly Word and Excel, with strong data input accuracy.
• Experience with database programs, especially Oracle, is advantageous.