Emergency Services Admin Clerk

Integrated Care System; Wolverhampton; On-site; GBP 22,000 - 25,000; Full time

Job summary

A leading healthcare provider in Wolverhampton is seeking an enthusiastic administration team member for their Emergency Services Directorate. The role involves various clerical duties, ensuring efficient patient record management and providing front-line reception services. Ideal candidates should have 5 GCSEs and excellent communication skills. Flexibility is essential, as the services operate 24/7.

Qualifications

• Experience preferred in a similar administrative role.
• 5 GCSEs including English.
• Excellent communication and organizational skills essential.

Responsibilities

• Administrative duties related to Health Records management.
• Provide a patient-focused reception service.
• Input and update patient information on systems.

Skills

Communication

Organization

Customer Service

Education

5 GCSEs

Job description

We are looking for an enthusiastic, well-motivated person to join the Administration Team in the Emergency Services, providing an efficient and welcoming service to patients and relatives.

Following a Local Induction, you will be trained in each of the below areas to ensure you have the correct tools for undertaking the various clerical duties within the Emergency Services Directorate:

You will be fully trained in all our Administration duties relevant to this role, enabling you to accurately update and maintain patient's hospital records.

Areas within the Services are:

Emergency Department

Acute Medical Unit

ED Main Reception

AMU Main Reception

ED Ambulance Receiving Centre

AMU Ward

Same Day Emergency Care Reception

It is essential that you possess excellent communication skills and able to organise your own workload along side supporting colleague for breaks.

The successful applicant will also be required to cover in colleague's absence, even at short notice this will include Bank Holidays, Weekends and Out of hours shifts therefore flexibility is essential as this is 24-hour service 365 days of the year.

Flexibility in post is essential for the needs of a 365 day and 24 hr Service.

Main duties of the job

To undertake various clerical duties associated with the custody and use of Health Records. This to include all administrative procedures and documentation associated with a patient's admission and/or attendance to the Emergency Services.

About us

The Royal Wolverhampton NHS Trust is one of the largest NHS trusts in the West Midlands providing primary, acute and community services and we are incredibly proud of the diversity of both our staff and the communities we serve. We are building a workforce that can help us to fulfil our values, improve the quality of care for patients, and solve the health care problems of tomorrow. We're passionate about the value that diversity of thinking and lived experience brings in enabling us to become a learning organisation and leader in delivering compassionate care for our patients.

We are delighted that we have been rated as "Good" by CQC. We have achieved numerous awards; The Nursing Times Best Diversity and Inclusion Practice and Best UK Employer of the Year for Nursing Staff in 2020.

The Trust is a supportive working environment committed to creating flexible working arrangements that suit your needs and as such will consider all requests from applicants who wish to work flexibly.

Job responsibilities

To accurately in-put, up-date and monitor patient related information onto the computerised Patient Administration System and the Emergency Departments MSS System

To provide a front line staff 24 hour patient focused reception service, ensuring that the service is efficient and welcoming, including directing patients/staff/relatives to other departments and dealing with aggressive/abusive patients in a calm and professional manner.

To deal with patient/relative enquires either face to face or by telephone in a professional manner.

To liaise with other departments regarding patient admission/attendance and arrange assistance as required, e.g. arranging for porters to collect patients with wheelchairs or PALS . To arrange transport for patients as required.

Please see attached Job Description for full list of Roles & Responsibilities

Person Specification

Qualifications

• Experience
• Qualifications 5 GCSE

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Emergency Services Administration Manager